5.1 GENERAL

PRPA places importance on complying with rules and regulations. Therefore, the vessel could be subject to inspection by Transport Canada, Port State Control, Canadian Food Inspection Agency (CFIA), and the PRPA. To ensure smooth operations, we advise vessels to keep the following documentation and certificates (or certified copies of certificates) available at all times.

5.2 REQUIRED DOCUMENTATION, TO BE AVAILABLE AT ALL TIMES

FOR GENERAL CARGO VESSEL/BULK CARRIER
IOPP (International Oil Pollution Prevention Certificate)
SOPEP (Ship Oil Pollution Emergency Plan)
Garbage record book
Oil record book Part I
Document of Compliance (in respect to dangerous goods)
Dangerous goods permit52
Documentation regarding fumigant used to fumigate bulk cargoes
International Air Pollution Certificate
Bunkering Receipt
Ballast Water Management Transport Canada
Updated Charts # 3957, 3958, and 3955
Notice to Shipmaster document
Vessel Arrival Package (supplied by Agent)
Ship Energy Efficiency Management Plan (SEEMP)
Hull and prop maintenance logs
International Sewage Pollution Prevention Certificate53
Ship Membership Agreement with Western Canada Marine Response Corporation
Phytosanitary Certificate for Asian Gypsy Moth

FOR OIL/CHEMICAL/GAS CARRIER
IOPP (International Oil Pollution Prevention Certificate)
SOPEP (Ship Oil Pollution Emergency Plan)
Garbage record book
Oil record book Part I and II
Certificate of Fitness chemical/gas, including product list
Procedures and arrangements manual
Cargo record book
Safety checklist of Port of Prince Rupert
Material safety datasheet(s)
Bill of lading
Shipping document for bulk liquid cargoes
Ship Membership Agreement with Western Canada Marine Response Corporation

Documentation Originals Required Grain Timber Coal Containers Pellets Passenger LPG/LNG Tankers
Valid ISSC certificate X X X X X X X X
Record of the last 10 ports of call X X X X X X X X
Record of safety drills X X X X X X X X
Ship Security Officer’s (SSO) certificate of Proficiency as SSO X X X X X X X X
Certificate of class X X X X X X X X
Safety Management certificate X X X X X X X X
International load line certificate X X X X X X X X
Approved Grain loading manual – Healing Moments, Hydrostatic Particulars, Capacity Tables X
Approved Stability manual X X X X X
Document of Authorization to load grain – Approved by class X
Certificate by competent person issued within last four years certifying testing and marks on lashing and components X X
Cargo securing manual (if not contained in Grain Loading manual) X X
Code of Safe Practices for ships carrying Timber deck cargos X
Cargo, stability, and healing moments
calculations on Canadian Forms
X
Cargo securing manual X X
Approved deck cargo Stowage and Lashing plan or Approved Drawings X X
Ship’s particulars X X X X X X X X
Crew List X X X X X X X X
Cargo, stability, draft, SF and BM, and Trim calculations X X X X
Bunker receipts X X X X X X X X
Bunker receipts X X X X X X X X
Last PSC inspection report X X X X X X X X
Draft, Shearing forces and Bending Moments, Trim and local strength calculations X X X X
Register of Cargo Gear for geared vessels X X X X X
International code for safe carriage of grain in bulk X

See also Chapter 15 – Port Inspections.

5.3 MARINE EVENTS

REQUIREMENTS FOR MARINE EVENTS
In all cases, PRPA will require that the organizers obtain comprehensive general liability insurance in an amount and coverage acceptable to PRPA. The Prince Rupert Port Authority is to be named as co-insured.

HOLDING A MARINE EVENT IN THE PORT
PRPA authorizes events held within the port and aims to facilitate the safe and orderly conduct of events.
For the purpose of this document, a marine event includes, but is not limited to the following:
• Yacht or boat race (including sailing events)
• Fireworks or performances
• Hang gliding or parascending
• Water ski or wakeboard
• Demonstration
• Swimming event
• Any sporting events
• Sail past
• Recreational event
• Filming over the water with an unmanned aerial vehicle (UAV) – See section 10.4;
and
• Any other activity involving an assembly of vessels or persons that may interfere with
port operations, both marine and terrestrial.

PROCEDURES FOR MARINE EVENTS
The following procedures will be used for all marine events held within the port including events held on property owned or administered by the PRPA. No person or vessel shall conduct or participate in a marine event, or in any other activity that is liable to interfere with navigation or operations within the port, except with the written permission of PRPA, which permission may be either general or specific as to place and time. PRPA shall incur no liability in respect of any injury or loss of life or loss of or damage to property resulting from any activity conducted on land or water managed, owned or administered by PRPA regardless of whether or not PRPA has given permission for such activity.

Persons wishing to hold a marine event in the port shall apply for and complete an “Application to hold a Marine Event in the Port”54 form. For more information contact the PSOC at psoc@rupertport.com.

Organizers shall obtain the approval in writing prior to the event. If approval is given, the organizers shall abide by any requirements listed on the approved application form.

5.4 ON-WATER ADVERTISEMENT OR VISUAL DISPLAY

Displaying any form of advertisement or visual display (including placards, bills, signs or devices) within the navigation jurisdiction of the port, and in waterfront or upland areas managed by the PRPA, is prohibited unless prior written approval has been obtained from PRPA.

5.5 DREDGING

Any dredging operations within the port and in waterfront and upland areas managed by PRPA require authorization from PRPA pursuant to section 28 of the Port Authorities Operations Regulations.

Applications for dredging operations must be submitted to PRPA and approval received prior to commencement of such operations. Application forms may be obtained by contacting projects@rupertport.com.

Tenants are to apply for written authorization to carry out any maintenance dredging prior to commencement of the activity.

5.6 CONSTRUCTION, WORKS OR DEVELOPMENT

Any construction, works, demolition or development within the port and upland areas managed by PRPA require an authorization from PRPA pursuant to section 28 of the Port Authorities Operations Regulations.

Applications for construction, works, demolition or development must be submitted to PRPA and approval received in writing prior to commencement of such operations. Application forms for a project review can be obtained by contacting projects@rupertport.com.

Footnotes

52http://www.rupertport.com/operations/permits
53http://laws-lois.justice.gc.ca/PDF/SOR-2012-69.pdf
54http://www.rupertport.com/operations/permits