POSITION SUMMARY

Reporting to the Manager of Finance, the Payroll Administrator is responsible for the accurate and timely payroll processing, ensuring compliance with regulations and laws. The Payroll Administrator will work closely with Human Resources, Accounting, and other departments to resolve payroll-related issues and improve payroll processes. This role also manages employee expense reimbursements, ensuring adherence to company policies and proper documentation.

POSITION ACCOUNTABILITIES

• Processes full-cycle payroll for regular and special pay, ensuring all payroll activities comply with legislation, including adherence to tax legislation and wage/hour guidelines.
• Ensures continual upgrading of the knowledge base of payroll setup through regular training sessions and/or research as required.
• Serves as the initial contact for all payroll-related inquiries, assisting managers with timecard validations and supporting employee questions.
• Ensures compliance with payroll regulations and tax laws, including payroll tax payments, year-end processes, and tax filings.
• Responds to employee and government agency inquiries regarding payroll.
• Supports internal and external audits by providing payroll and expense documentation as needed.
• Reconcile payroll-related general ledger accounts monthly and address any discrepancies.
• Review and process employee expense reports, reimbursement and deductions by ensuring compliance with PRPA expense policies.
• Assists with implementing and enhancing payroll systems (including employee expense reimbursement), processes, and reporting tools to improve efficiency.
• Works with the business digital team to utilize data analytics tools to analyze payroll data, generate insights for strategic decision-making, and develop and maintain dashboards to track key payroll metrics and trends.
• Develop and implement programs to improve the overall employee experience related to payroll and benefits.
• Conduct regular surveys to gather employee feedback on payroll processes and address concerns.
• Performs other related duties as required.

WORKING CONDITIONS

• Works predominantly in an office environment.
• Regular, full-time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour unpaid lunch break.

JOB SPECIFICATIONS 

Formal Education & Certifications

• Certified Payroll Compliance Practitioner and a member in good standing with the Canadian Payroll Association.
• Minimum 2 years in a recognized accounting or business program.
• Proven experience as a Payroll Specialist or in a similar role.
• Proficiency in payroll software (e.g., UKG) and similar

Related Experience

• 3 – 5 years of payroll/accounting administrative experience

Other Requirements

• Thorough knowledge of payroll processing, payroll compliance, and labour standards.
• Knowledge and application of basic accounting principle.
• Proficient in the Microsoft Office Suite.
• Excellent judgment and tact in dealing with sensitive issues and confidential information.
• Strong organizational skills with excellent attention to detail.
• Enthusiastic and self-motivated.
• Able to manage multiple projects concurrently and to effectively handle changing priorities.
• Works well individually and in a team environment.
• Demonstrates commitment to the Port’s Vision.
• Able to obtain security clearance under Transport Canada’s Security Clearance Program.

The starting base salary range for this role is $86,755 – $108,444

Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.

Individuals of Indigenous descent are strongly encouraged to apply.