Careers
Great people propel us.
People are our most valued asset. Our people provide the innovation that drives our organization.
The Prince Rupert Port Authority offers a wide variety of career opportunities. We offer rewarding work and we are committed to professional growth and development. We promote workforce diversity and want our workforce to reflect our community.
PRPA Named Among BC's Top Employers
We at the Prince Rupert Port Authority are proud that our organization has been recognized for being one of the best workplaces in the province.
To find out more, visit here
What we value
INTEGRITY
TEAMWORK
INNOVATION
SUSTAINABILITY
DIVERSITY
Current career opportunities
Position
Property Administrator
POSITION SUMMARY
Reporting to the Real Estate Manager, the Property Administrator oversees PRPA’s diverse real estate portfolio, including property and tenant management, to provide effective real estate support to internal and external stakeholders on commercial, retail, and industrial property matters. The Real Estate business unit manages a dynamic portfolio which helps to shape and support the ongoing growth and development of the Port of Prince Rupert.
MAJOR POSITION ACCOUNTABILITIES
- Manages PRPA’s property and tenant management system, by collecting, inputting, tracking, and preparing reports to maintain accurate and up-to-date corporate lease, property, and property tax data.
- Oversees the administration of property tax related matters in collaboration with PRPA’s finance department.
- Assists the Manager with the administration of PRPA’s real estate assets, providing information and guidance to the staff, consultants, and interdisciplinary internal and external stakeholders.
- Undertakes research and data collection to assist in the preparation of memos, reports and correspondence responding to internal and external stakeholder requests regarding property, project, and due diligence matters.
- Coordinates with various technical experts on the creation of maps, graphics, and presentations for internal and external communications.
- Prepares property and rent reviews by analyzing a variety of reports, including appraisals, surveys, property condition assessments, and feasibility studies.
- Support the preparation, collection, and submission of memos, reports, and documents in real estate transactions.
- Supports and contributes on behalf of the Real Estate business unit to various strategic departmental and corporate initiatives, including process improvements.
WORKING CONDITIONS
- Works predominately in an office environment.
- Regular, full-time position (37.5 hours per week).
- Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with a 1-hour lunch break (unpaid).
JOB SPECIFICATIONS
Formal Education
Post-secondary diploma or University degree in a related field or equivalent work experience: paralegal, real estate, business, commerce, property management, or appraisals
Related Experience
Minimum 3 years’ experience in at least one of the following areas: paralegal, real estate or property law, planning and development, conveyancing, surveying, or appraisals.
Other Requirements
- Experience in conducting research, data collection and maintaining data integrity.
- Superior judgement and tact in dealing with sensitive issues and confidential information.
- Strong analytical problem-solving with the ability to exercise independent judgment.
- Strong writing, organizational skills, and attention to detail.
- Experience working with lease documentation and related legal work.
- Ability to calculate valuations on real property, reviewing property drawings and maps.
- Effective communicator, working well in a team environment and establishing and maintaining effective working relationships with all employees and external parties.
- Enthusiastic and self-motivated.
- Thrives in a high-paced environment.
- Proficient in MS Office, especially Outlook, Word, Excel and PowerPoint.
- Demonstrates commitment to the Port’s Vision and Mission.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Possess a valid Class 5 Driver’s License
Starting base salary for this role ranges from $71,242 – $83,114
This position is located in PRPA’s Vancouver, BC location.
Interested candidates are requested to email their application to careers@rupertport.com.
Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.
Business Analyst
POSITION SUMMARY
The Business Analyst plays a key role in delivering business intelligence to internal and external users. The position supports decision-making and creates awareness of the organization’s competitive position by working closely with other functions to develop, design and produce reports related to the business environment, cargo volumes, market share, supply chain performance and other aspects of gateway competitiveness across all lines of business.
The Business Analyst is required to undertake research collaboratively with both internal and external parties to support the development of proactive, credible and actionable insights, options and recommendations to management and supply chain partners.
MAJOR POSITION ACCOUNTABILITIES
- Monitors and reports changes in the macroeconomic and business environment that have the potential to create business opportunities or risks for the organization, its terminals as well as its supply chain partners.
- Performs market research and analytical support in identifying new cargo opportunities.
- Assists with the investigation of changes to trade patterns, industry dynamics and supply chain configurations that could impact existing and potential terminal operators and service providers.
- Coordinates the research and preparation of a collaboratively developed, multi-case cargo volume forecast for the Port, informed by input from supply chain partners and internal users.
- Performs research and analysis activities in support of strategic planning process and the development of the Port’s 5-year Business Plan, including review of the business environment, opportunity identification and assessment, development of SWOT analysis, volumes forecasting, and tracking of progress towards reaching the organizational goals and objectives.
- Assesses business competitiveness by measuring, monitoring and benchmarking gateway performance and market share against competing ports, terminals and services providers at other gateways.
- Coordinates the timely and accurate fulfilment of decision support reporting along with data and statistics reporting enquiries from internal and external stakeholders.
- In conjunction with IT, enhances reporting for all PRPA departments requiring business intelligence with respect to port volumes, markets, shippers and cargo performance.
- Represents the Port at various meetings, conferences, seminars and other functions as prioritized and in consultation with the Director, Business Development, and provides Port management with a record of the proceedings. Builds and fosters effective working relationships with key external agencies such as Transport Canada.
WORKING CONDITIONS
- Works predominantly in an office environment.
- Regular, full-time position (37.5 hours per week).
- Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour unpaid lunch break.
JOB SPECIFICATIONS
Formal Education
Bachelor Degree in Business Administration, Logistics and Transportation, or Economics.
Related Experience
2 to 3 years related experience.
Other Requirements
- Strong ability to organize and present data in support of decision making
- Strong spoken and written communication skills
- Strong statistical and empirical analytical skills
- Strong problem solving and organizational skills
- Experience with technical report writing and requirements analysis, business process modelling/mapping, methodology development, and data modeling.
- Ability to understand the uses, needs and data requirements of an existing or new report and work collaboratively with IT to develop improved products.
- Proficient in MS Office, especially Microsoft Word, Excel and PowerPoint; some exposure to MS Project
- Knowledge of the transportation and logistics industry is an asset
- Demonstrated ability to learn new skills and acquire industry knowledge
- Good consultation and facilitation skills
- Superior judgment and tact in dealing with sensitive issues and confidential information
- Good relationship building skills. Comfortable working with stakeholders from multiple disciplines and across multiple product lines
- Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities
- Enthusiastic and self-motivated. Works well individually as well as in a team environment.
- Creative and intuitive thinker.
- Demonstrates commitment to the Port’s Vision.
- Resilient. Embraces change and thrives on change.
- Thrives in high-paced entrepreneurial environment.
- Able to provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Possess valid Class 5 Driver License
The starting base salary range for this role is $83,418 – $97,320
Interested candidates are requested to email their application to careers@rupertport.com.
Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.
Manager, Business Intelligence
POSITION SUMMARY
Working with the Director, Business Development the Manager, Business Intelligence plays a key role in investigating and analysing volume growth opportunities and challenges at the gateway by managing the assessment of new cargo opportunities, leading the identification of opportunities and risks arising from changes in the business environment, monitoring supply chain performance at the gateway in the context of the competitive environment, and stewarding decision support activities.
The Manager, Business Intelligence is cognizant of and drives improvement of the organizations data governance and data integrity with Digital Business and will work to integrate internal and external data systems to drive innovation and efficiency in the communication of information.
The Manager, Business Intelligence is required to undertake research collaboratively with both internal and external parties to support the development of proactive, credible and actionable insights, options and recommendations to management and supply chain partners.
MAJOR POSITION ACCOUNTABILITIES
- Manages efforts across the organization to monitor and report changes in the macroeconomic and business environment that have the potential to create business opportunities or risks for the organization, its terminals as well as its supply chain partners.
- Manages the investigation, assessment and identification of new cargo opportunities, including both existing cargo and diversified cargo opportunities, in support of business development activities and infrastructure development decisions.
- Oversees the analysis of changing trade patterns, industry dynamics and supply chain configurations that have the potential to impact existing and potential terminal operators and service providers. This knowledge supports decision making with project proponents, the creation of new terminal solutions and support facilities, and interactions with gateway partners.
- Together with the Manager, Digital Business develop new ways of using data, seeking to integrate internal and external systems communicating information while improving data integrity and data governance.
- Drive innovation working with functional teams to seek out opportunities to develop and enhance efficient communication of information between systems and within and amongst teams that resonates with internal stakeholders.
- Enable competitor benchmarking and performance monitoring of our terminals and lines of business along with supporting reporting activities identifying transportation performance issues to drive alignment with supply chain partners.
- Coordinates the analysis of competing ports, terminals, and service providers necessary to understand market share, explore Prince Rupert’s value proposition, its capabilities and capacities, and highlight opportunities for differentiation.
- Manages research and analysis activities required for the development of the Port’s 5-year Business Plan, including review of the business environment, opportunity and risk identification and assessment, volumes forecasting, and tracking of progress towards reaching the organizational goals and objectives.
- Leads and stewards the research and preparation of a multi-case cargo volume forecast for the Port, informed by input from supply chain partners and internal users. This accountability fosters coordination and alignment of infrastructure development and business assumptions across several functions and ensures a consistent view of the Port’s growth plan.
- Oversees the timely and accurate fulfilment of decision support reporting along with data and statistics reporting enquiries from internal and external stakeholders.
- Represents the Port at various meetings, conferences, seminars and other functions as prioritized and in consultation with the Director, Business Development, and provides Port management with a record of the proceedings. Builds and fosters effective working relationships with key external agencies such as Transport Canada.
WORKING CONDITIONS
- Works predominantly in an office environment
- Regular, full-time position (37.5 hours per week)
- Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour lunch break (unpaid)
JOB SPECIFICATIONS
Formal Education
- Bachelor’s Degree in Business Administration, Logistics and Transportation, or Economics.
- Graduate degree in Business Administration, Logistics and Transportation, or Economics considered an asset.
Related Experience
3 to 5 years’ related experience.
Other Requirements
- Strong ability to organize and present data in support of decision making.
- Strong spoken and written communication skills.
- Strong statistical and empirical analytical skills.
- Strong problem solving and organizational skills.
- Experience with technical report writing and requirements analysis, business process modelling/mapping, methodology development, and data modeling.
- Ability to understand the uses, needs and data requirements of an existing or new report and work collaboratively with Digital Business to develop improved processes and products.
- Proficient in MS Office, especially Microsoft Word, Excel and PowerPoint; some exposure to Power BI and SQL based reporting.
- Knowledge of the transportation and logistics industry is an asset.
- Demonstrated ability to learn new skills and acquire industry knowledge.
- Good consultation and facilitation skills.
- Superior judgment and tact in dealing with sensitive issues and confidential information
- Good relationship building skills. Able to establish and maintain effective working relationship with peers and superiors.
- Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
- Enthusiastic and self-motivated. Works well individually as well as in a team environment.
- Creative and intuitive thinker.
- Demonstrates commitment to the Port’s Vision.
- Resilient. Embraces change and thrives on change.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Possess valid Class 5 Driver’s Licence
The starting base salary range for this role is $120,625 – $150,781
Interested candidates are requested to email their application to careers@rupertport.com.
Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.
Gateway Operator
Gateway Operator
Position Summary
The Gateway Operator is responsible for the daily monitoring, reporting and operation of the PRPA Gateway. The Gateway Operator conducts marine, security and road/rail operational duties with support and guidance from the Director, Gateway Operations & Planning and the Harbour Master. The Gateway Operator is also responsible for various administrative tasks including, but not limited to, permit approvals, declarations of security, and management of the Harbour schedule.
Position Accountabilities
- Maintains awareness of all marine activity via radar, AIS, CCTV cameras and other online resources.
- Ensures that procedures for transporting and storing dangerous goods and explosives within port limits are maintained and monitors compliance with such procedures.
- Ensures continuous monitoring of vessel movements within the Port, including assigning berths and anchorages.
- Assists in the smooth & efficient turn-around of all vessels calling on the Port by working closely with shipping agents, federal agencies, and local partners.
- Approves all gateway operations permits, such as dangerous goods, dive, hot work, etc.
- Monitors and maintains access control and security through the gateway via PRPA security systems and related hardware.
- Monitors VHF traffic and works closely with Marine Communications & Traffic Services for timely response to marine-related emergencies.
- Acts as a deckhand onboard PRPA vessels as directed by the Supervisor, Marine Operations.
- Supports PRPA marine activities, including Port-sponsored tours, environmental assessments,
- project assessments, or others as directed.
- Responsible for all daily reports, incident reporting and communication to gateway operations management.
- Administration of operational dashboards, tables, graphs, analytics and other reports to stakeholders and partners.
- Ensures overall compliance of marine stakeholders with PRPA’s Port Information Guide.
- Monitors landside operations, including road, rail, and terminals, to ensure the safe and efficient movement of goods through the gateway.
- Responsible for initiating the Incident Command System for safety, emergency, marine and security-related incidents. This position may be the first responder to any safety or security incidents affecting port operations.
- Administration of Klein Port Information Management software, Avigilon Control Management
(ACM) and Avigilon Control Centre (ACC) cameras and card access software. - Assists in managing Securiguard contractor personnel, day-to-day operations, cruise ship
operations and extra coverage. - Responsible for training and support of the Securiguard contractor personnel.
- Performs other duties and projects as directed or assigned.
Working Conditions
- Works in both an office environment and in the field.
- Shift work rotation, 12 hours, one week on, one week off.
- Additional training days, as required.
- Nightshift/Graveyard shifts during rotation.
- Rotations on PRPA Vessel, working on the water.
Job Specification
Education
- Basic Security Training*
- BC Security License*
- Marine First Aid*
- Marine Transportation of Dangerous Goods*
- ICS 100*
- ICS 200*
- EOC Scribe*
- EOC Essentials*
- Marine Facility Security Officer*
- Restricted Marine Radio Certificate (M-ROC)*
- SVOP (Small Vessel Operator Proficiency) is considered an asset.
- SVMO (Small Vessel Machinery Operator) is considered an asset.
- Post-Secondary Education is considered an asset.
- Required courses and certifications may be completed during a company-sponsored Gateway Operator training program probationary period.
Related Experience
- 2 to 5 years’ of marine, operational, or customer service-related experience. Dispatch or administration experience is also considered an asset.
- Post-secondary education is considered an asset.
Other Requirements
- Good spoken and written communication skills.
- Good customer service skills.
- Good analytical, problem solving and organizational skills.
- Good judgment and tact in dealing with sensitive issues and confidential information.
- Good relationship-building skills. Able to establish and maintain effective working relationships with all levels of employees.
- Enthusiastic and self-motivated. Works well individually as well as in a team environment.
- Proficient in MS Office, especially Microsoft Outlook & Excel.
- Possess a valid Class 5 or equivalent driver’s license and be willing to provide a driver’s abstract.
- Able to obtain a valid Marine Medical Certificate from Transport Canada.
- Able to obtain a security clearance under Transport Canada’s Security Clearance Program.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
The starting base salary range for this role is $75,991 – $94,989
Interested candidates are requested to email their application to careers@rupertport.com.
Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.
Senior Project Development Specialist
POSITION SUMMARY
Reporting to the Director, Project Services, the Senior Project Development Specialist is primarily accountable for assisting Port tenants, industrial partners and other project proponents in regards to projects within Port lands and waters, while ensuring that these projects align with the Ports interests and strategic direction.
To that end, the Senior Project Development Specialist will liaise with these parties and assist them with their project development and execution, helping them identify obstacles and constraints and assist proponents with addressing them.
The Senior Project Development Specialist will also review proponent’s project plans to ensure they do not conflict with the Port’s land use plans and other commercial and/or strategic interests. Collaborating with the Port’s regulatory team, the Senior Project Development Specialist will assist proponents with understanding the Port’s regulatory requirements and help them incorporate those regulatory requirements into their project plans. The Senior Project Development Specialist will also be required to lead the development and execution of Port lead projects, either in service of supporting external projects or alternatively other Port initiatives
MAJOR POSITION ACCOUNTABILITIES
- Manages the planning and implementation of projects.
- Develops project specific plans, reviews plans proposed by external proponents on Port property and recommends the approval, rejection or modification of such plans.
- Uses their expertise, knowledge and in-house experience to facilitate an effective and sound definition of project scopes, goals and deliverables.
- Liaises with, and involves tenants and stakeholders, including Indigenous Communities in the development of project scopes, goals and deliverables.
- Coordinate internal resources (including both not limited to engineering, operations and asset management) to conduct said reviews of external project plans.
- Prepares scopes of work, tender documents as well as draft board submissions. Assists with contracts and contract negotiations.
- Participates in the tendering process including evaluation of bidders’ technical qualifications as well as the awarding of work to the winning bidder.
- Manages internal and external project staff, including consultants and sub-contractors as well as project resources allocations.
- Manages projects budgets and corresponding change orders.
- Plans and schedules project timelines as well as prepares reports defining project progress, problems, and solutions.
- Tracks project deliverables using appropriate tools, including internal project stage-gating documentation.
- Leads project evaluations and validations of results against design specifications and suggests corrections.
- Leads final acceptance of projects.
- Ensures that all technical information relating to new installed and acquired assets is entered into the preventive maintenance software following PRPA’s protocol (i.e. manufacturer, capital cost, specifications, preventive maintenance schedule etc.).
- Ensures that safe work practices are being followed during the implementation of projects.
JOB SPECIFICATIONS
Education and experience
- University Degree in relevant engineering discipline.
- Professional Engineer (P.Eng.), Engineer in Training (EIT) or engineer eligible for registration with Engineers and Geoscientists BC.
- Technologists with suitable experience would also be considered.
- 5 to 7 years’ related experience in industry.
Other requirements
- Good written and spoken communications skills.
- Good leadership, planning, organizational and problem solving skills .
- Strong consultation, facilitation, delegation and coaching skills.
- Strong analytical, problem solving, negotiation and decision-making skills.
- Superior judgment and tact in dealing with sensitive issues and confidential information.
- Excellent relationship building skills. Able to establish and maintain effective working relationship with subordinates, peers and superiors.
- Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
- Proficient in MS Office, Microsoft Projects, Excel and PowerPoint.
- Strategic and visionary thinker. Demonstrates commitment to the Port’s Vision.
- Possess valid Class 5 BC Driver’s License.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
The starting base salary range for this role is $120,625-$150,781
Interested candidates are requested to email their application to careers@rupertport.com.
Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.
Technical Compliance Advisor
POSITION SUMMARY
The Prince Rupert Port Authority has a duty to ensure that all projects taking place within the lands and waters of its jurisdiction meet an appropriate standard of design and safety. To that end, the role of the Technical Compliance Advisor is to assist and support the technical review of projects to ensure that that standard is being met.
This position is responsible for identifying the relevant codes and standards to be applied for projects under review and leading the process to ensure they are met. After a project review is completed and the project is authorized, this position is also responsible for ensuring that any conditions of that approval are being met throughout construction and into operations.
MAJOR POSITION ACCOUNTABILITIES
- Monitors planned and active projects within PRPA’s regulatory jurisdiction, including those executed
- by PRPA as well as external proponents.
- Determines the applicable codes and standards to apply to those projects to meet PRPA’s responsibility to ensure that they meet an acceptable level of safety and design.
- Determines the required deliverables and documents to be provided by project proponents to prove compliance with the above codes and standards.
- Reviews the required deliverables and documents to ensure they meet the applicable standards and codes.
- Identifies the additional expertise and resources, both internal and external, necessary to assist and work within a team to complete the above tasks.
- Lead procurement process for obtaining external resources (consultants and vendors) and subsequently oversees their work and performance.
- Oversees the system for tracking the progress of projects to ensure that the appropriate deliverables have been provided at appropriate project milestones.
- Assist PRPA’s Commercial and Regulatory Affair department with preparing Port Authority Operations Regulation (PAOR) authorizations.
- After the issuance of the PAOR authorization to a proponent, monitor for compliance with the conditions of the authorization, some of which may be operational conditions that continue beyond the completion of the project
- Ensures that project documentation and all due diligence records including monitoring/compliance activities are maintained.
- Participates on multi-disciplinary teams with other Port staff in furthering project developments and tenant oversight.
- Performs other duties as directed by the Director, Project Services.
JOB SPECIFICATIONS
Education and experience
- University Degree in relevant engineering discipline.
- Professional Engineer (P.Eng.), Engineer in Training (EIT) or engineer eligible for registration with Engineers and Geoscientists BC.
- Technologists with suitable experience will also be considered.
- 3 to 5 years’ related experience.
Other requirements
- Good written and spoken communications skills.
- Good leadership, planning, organizational and problem solving skills .
- Strong consultation, facilitation, delegation and coaching skills.
- Strong analytical, problem solving and decision-making skills.
- Exercises sound judgment and tact when making decisions on projects to ensure that technical standard and compliance is being met.
- Superior judgment and tact in dealing with sensitive issues and confidential information.
- Excellent relationship building skills. Able to establish and maintain effective working relationship with subordinates, peers and superiors.
- Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
- Enthusiastic and self-motivated. Works well individually as well as in a team environment.
- Possess valid Class 5 Driver’s License.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
The starting base salary range for this role is $98,977-$123,722
Interested candidates are requested to email their application to careers@rupertport.com.
Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.
Administrative Assistant, Gateway Operations
Position Summary
Reporting to the Director, Gateway Operations & Planning, the Administrative Assistant, Gateway Operations is responsible for the provision of administrative services to the Harbour Master, the Director, Gateway Operations & Planning, the Marine Operations Department, Gateway Operators and PRPA’s Credentialing Office.
Position Accountabilities
- Delivers administrative support to the Harbour Master, the Director, Gateway Operations & Planning, the Marine Operations Department and Security staff by efficiently handling correspondence, leave, calendars, appointments, and other administrative services.
- Responsible for effectively managing office, kitchen, and janitorial supplies and deliveries.
- Prepares a variety of correspondence, reports, tenders, and submissions for the Harbour Master, the Director, Gateway Operations & Planning, and other operational staff, as required.
- Assists the Harbour Master and the Director, Gateway Operations & Planning in maintaining a virtual filing system.
- Coordinates the collection of information from departmental staff for inclusion in the departmental sections of the Board Management Report.
- Gathers and populates statistical information regarding operational activities within the Port, including but not limited to the production of monthly dashboards and periodic reports.
- Responsible for all departmental travel bookings and training arrangements and prepares associated correspondence and expense claims.
- Coordinates departmental activities by arranging for internal and external meeting rooms and departmental telephone and video conferences.
- Coordinates, schedules, and acts as the recording secretary for the Port’s Operations meetings and the Harbour Debris Society.
- Participates in departmental meetings for purposes of recording meeting discussions, action items, and outcomes for corporate records.
- Manages Emergency Operations Centre meeting space inquiries and request approvals. Responsible for other meetings, luncheons, and special functions, as requested.
- Acts as Operations Section Scribe during EOC activations.
- Coordinates departmental uniform procurement and inventory tracking.
- Administers changes to the Marine Operations Department staffing schedule and departmental calendars.
- Responsible for harbour patrol vessel and Gateway Operations vehicle inquiries, requests, and scheduling.
- Coordinates departmental involvement in community events, including, but not limited to, International Day of the Seafarer, Seafest, and Sailpast.
- Responsible for the review and coding of the departmental invoices. Supports budget planning and tracking activities.
- Ensures departmental staff certifications are up to date and filed.
- Completes research assignments and other tasks as required.
Job Specifications
Education and Experience
- Post-secondary education considered an asset
- Three yeas of related working experience
Other Requirements
- Good spoken and written communication skills.
- Good customer service skills.
- Good analytical, problem solving and organizational skills.
- Good judgment and tact in dealing with sensitive issues and confidential information.
- Good relationship-building skills. Able to establish and maintain effective working relationships with all levels of employees.
- Demonstrated ability to manage multiple projects concurrently and to handle changing priorities effectively.
- Proficient in MS Office, especially Microsoft Outlook, Word, Excel and PowerPoint.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Possess valid Class 5 Driver’s Licence.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
The starting base salary range for this role is $60,587-$75,734
Interested candidates are requested to email their application to careers@rupertport.com.
Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.