TECHNOLOGIST, PROJECT & FIELD SERVICES


The Port of Prince Rupert is located on the scenic North Coast of British Columbia. As Canada’s second largest West Coast port, the Port is strategically situated on the Pacific Rim, with the deepest natural harbour in North America and direct connections to the North American continent by CN Rail’s network reach. Its facilities include modern, high-throughput coal and grain terminals, two cruise terminals and an innovative, intermodal container terminal anchoring the fastest and most reliable trade corridor on the West Coast.

Prince Rupert is home to amazing wildlife and wilderness adventures, unique history and cultural experiences, and the spectacular scenery of the rugged Coast Mountain Range and the Great Bear Rainforest.    Easily accessible by air, rail, cruise ship, ferry or car, Prince Rupert’s attractions include First Nation cultural works of art, fine North Coast galleries and boutiques, parks and walking trails, restaurants and coffee shops.   A balanced lifestyle might include enjoying a round of golf on the golf course or spending time out on the water kayaking, fishing, or taking in the scenery.    Reasonable housing costs, organized sports, volunteer opportunities, modern recreation facilities, community groups and festivals all contribute to a comfortable and fulfilling lifestyle for those living in this community.

Watch video clip of Prince Rupert at:  https://www.youtube.com/watch?v=YtJOJ85SRyQ&feature=youtu.be

POSITION SUMMARY

Reporting to the Manager, Project Engineering, the Technologist, Project and Field Services works closely with the management of the Gateway Operations, Planning & Infrastructure  Department and is responsible for providing technical assistance in the planning, design, construction, supervision and management of PRPA’s facilities and infrastructure assets, as well as project engineering construction and field services for various capital, repair and maintenance projects.

The incumbent manages the development and implementation of various small and mid-sized projects. In addition, the incumbent manages one or two consultant and contractor teams simultaneously, ensuring appropriate project management steps are undertaken during this process.

The incumbent provides assistance and support to project teams and represents the organization in project progress inspections.

MAJOR POSITION ACCOUNTABILITIES

  1. Provides field supervision during construction of capital projects. Ensures appropriate quality assurance and quality inspections are carried out so all aspects of a project are per project specifications and they meet PRPA’s high quality standards. Maintains accurate records of project progress and provides written and oral updates to supervisors.
  • Ensures contractors implement their safety management, construction and environmental programs on the construction site, and their safe work practices meet PRPA’s Safety Management System requirements.
  • Conducts all activities pertaining to project development, such as topographic survey, geotechnical, and geophysical, and other activities, as needed. Assists with preparation of various plans and specifications.
  • Participates in port development and facility planning by providing engineering and technical input.
  • Manages the planning and implementation of assigned small and mid-sized projects. This includes preparation of tenders, requests for proposals (RFP), requests for quotations (RFQ), contracts, bid reviews, mandatory site visits, bidder selection, evaluation of bidders’ technical qualifications, and issuance of PO’s. Makes recommendations for award of work to the successful bidder. Develops effective and sound definitions of project scopes, goals and deliverables and liaises with, and involves tenants and stakeholders, when required.
  • Ensures the development and implementation of assigned projects comply with all applicable codes, standards, regulations, and Port policies, and that all necessary permits and approvals are obtained.
  • Monitors and accurately tracks project expenses against approved budgets for assigned maintenance projects and makes recommendations for corresponding change orders, following the Port’s protocol. Tracks project timelines using Gantt charts. Monitors, summarizes and communicates project progress with others. Assists with appropriate commissioning of completed projects.
  • Ensures project-related documentation and correspondence are completed throughout the life cycle of the project, and labels and files documents following the department’s protocol. This includes the project closing documents (e.g. final reports, sealed record drawings, operating instructions, photos, warranties, etc.).
  • Works with appropriate project site compliance personnel, such as environmental monitors, health and safety officers, and ensures projects are conducted in an environmentally conscious manner and complies with all project-related mitigation and regulations.
  1. Assists with updating and maintaining the Port’s asset condition program, including field condition assessments, updating facility drawings, reporting and documentation.
  1. On substantial completion of projects, ensures that all technical information of newly installed and acquired assets (e.g. manufacturer, capital cost, specifications, preventive maintenance schedule, etc.) are provided to the Maintenance and Project Coordinator.
  1. Continues professional development by keeping abreast of new technologies, methodologies, processes and technical information related to port infrastructure, equipment and systems. Participates in relevant courses, conferences and workshops.
  1. Performs any other duties as directed by the Manager, Project Engineering.

WORKING CONDITIONS

  • Work is split between an office environment and field work.
  • Physical effort required for climbing ladders, lifting or pulling heavy objects.
  • Some exposure to dirt, oil, noise, wet weather, and cold temperature.
  • Regular, full-time position (37.5 hours per week). Regular working hours are Mondays to Fridays. 8:00 AM to 4:30 PM with 1 hour lunch break (unpaid).

SPECIFICATIONS

Formal Education

  • Post-secondary education in civil, mechanical or geotechnical program accredited by Engineers and Geoscientists of British Columbia (EGBC), the Association of Applied Science Technicians and Technologists of British Columbia (ASTTBC), or any other similar organization across Canada.
  • Registered or eligible for registration with EGBC (P.Eng. or E.I.T), or ASTTBC, or other similar organization across Canada.

Related Experience

  • 1 to 5 years’ related experience in field supervision of construction projects, engineering planning and design, and project management, particularly in infrastructure projects.
  • Experience with multi-discipline engineering teams.
  • Experience in developing, updating and maintaining Gantt charts in Microsoft Project.

Other Requirements

  • Basic knowledge of AutoCAD.
  • Able to read and interpret engineering drawings, reports, plans and specifications.
  • Able to prepare technical in-house reports.
  • Able to manage multiple projects and meet deadlines.
  • Strong decision-making and planning skills.
  • Good attention to details.
  • Strong analytical, problem solving and organizational skills.
  • Able to work both independently and with others in high-paced entrepreneurial team environment.
  • Proficient in Microsoft Office, especially Word and Excel.
  • Demonstrates commitment to the Port’s Vision and Mission.
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program.
  • Possesses valid Class 5 Driver’s Licence.

Individuals of aboriginal descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by

July 24, 2020 (Fri) to:

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, B.C., V8J 1A2
Fax:    (250) 627-8980
Email: careers@rupertport.com  
No telephone inquiries please.

                                               

                                               

                                           

TECHNOLOGIST, PROJECT & FIELD SERVICES

The Port of Prince Rupert is located on the scenic North Coast of British Columbia. As Canada’s second largest West Coast port, the Port is strategically situated on the Pacific Rim, with the deepest natural harbour in North America and direct connections to the North American continent by CN Rail’s network reach. Its facilities include modern, high-throughput coal and grain terminals, two cruise terminals and an innovative, intermodal container terminal anchoring the fastest and most reliable trade corridor on the West Coast.

APPLY

Other career opportunities

Position

Posting Date
Closing Date

Payroll & Benefits Administrator

Reporting to the Director, Finance, the Payroll and Benefits Administrator is responsible for collaborating with Management and Human Resources for accurate administration of the full cycle benefits and payroll processing within established practices and guidelines.
2022/09/23
2022/10/11
+

Payroll & Benefits Administrator

POSITION SUMMARY

Reporting to the Director, Finance, the Payroll and Benefits Administrator is responsible for collaborating with Management and Human Resources for accurate administration of the full cycle benefits and payroll processing within established practices and guidelines.

MAJOR POSITION ACCOUNTABILITIES

  1. Process bi-monthly payroll for all salaried and hourly employees, as well as monthly payroll for Board of Directors.
  2. Compile payroll information such as vacation time, benefits, and other deductions.
  3. Maintain confidential and sensitive information pertaining to employee matters such as performance appraisals, disciplinary actions and employee investigations.
  4. Review timesheets for completeness and accuracy.
  5. Ensure that employees are categorized and allocated to correct cost centers.
  6. Create required internal management reports from the payroll system.
  7. Adhere to all Authority payroll policies and procedures.
  8. Create payroll profiles for all new employees and maintain employee profiles, ensuring that they are up to date.
  9. Assist in the onboarding of new employees (completion of benefit forms and input into the payroll system).
  10. Ensure all wage changes are made accurately and in time for affected pay periods.
  11. Follow payroll procedures for terminated employees. Issue Records of Employment.
  12. Administer benefit payments to plan providers.
  13. Stay current with payroll regulations, standards, and work methods.
  14. Reconcile payroll totals and ensure all deductions and health benefit plans are made as scheduled.
  15. Ensure accurate processing of sick pay, benefits, and vacation payouts.
  16. Respond to employee and government agency inquiries regarding payroll.
  17. Ensure the creation and timely distribution of T4s and perform year-end audit reporting duties as required.
  18. Reconcile all payroll clearing accounts.
  19. Perform other duties as assigned.

WORKING CONDITIONS

  • Works predominately in an office environment.
  • Regular, full-time position (37.5 hours per week). Regular working hours are Monday to Friday, 8:00 AM to 4:30 PM, with one-hour lunch break (unpaid).

JOB SPECIFICATIONS

 Formal Education

  • Certified Payroll Compliance Practitioner and a member in good standing with the Canadian Payroll Association.
  • Minimum 2 years in a recognized accounting or business program.

Related Experience

  • 3 to 5 years of payroll and accounting experience.
  • Experience with Employee Benefit Programs.

Other Requirements

  • Thorough knowledge of payroll processing, payroll compliance, and labour standards.
  • Experienced in cashiering and processing payments and entering deposits.
  • Knowledge and application of basic accounting principles
  • Proficient in the Microsoft Office Suite.
  • Good customer service skills.
  • Good organizational skills and attention to details.
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
  • Enthusiastic and self-motivated. Works well individually as well as in a team environment.
  • Thrives in high-paced entrepreneurial environment.
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program.
  • Possess valid Class 5 Drivers Licence.

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by Tuesday, October 11, 2022 to:

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, BC, V8J 1A2
Fax:     (250) 627-8980
Email:  careers@rupertport.com

No telephone inquiries please.

Legal Assistant

Reporting to the Senior In-House Counsel, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule.
2022/09/15
2022/09/28
+

Legal Assistant

POSITION SUMMARY

Reporting to the Senior In-House Counsel, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule.

MAJOR POSITION ACCOUNTABILITIES

  1. Provides legal support services to the Commercial & Regulatory Affairs Department by ensuring that correspondence, appointments, and administrative services are effectively handled, which includes ensuring appropriate and timely filing, response and follow-ups on emails and files and maintaining working knowledge of the various files and initiatives of the department.
  2. Prepares a variety of documents including initial drafts of standard contracts, legal memos, short form leases, policies, correspondence, and other standard form documents, and presentations, and conducts research and special projects as required.
  3. Responsible for overall oversight of the Commercial & Regulatory Affairs department, including maintaining department calendar, schedules, and task lists, coordinating task assignments for the department, and diarizing files and calendars of applicable court dates or other work-related deadlines.
  4. Maintains a working knowledge of corporate files, including the commercial initiatives, contracts, lease and property, and regulatory files.
  5. Responsible for the input and maintenance of department correspondence, documents and other file materials into the electronic database (M-Files and department filing system) on a timely basis and the preparation of automated reports as required.
  6. Tracks the CRA department’s work accomplishments and progress towards organizational strategic objectives. Responsible for conducting annual Legal Department Survey and tracking performance of KPIs.
  7. Coordinates the budget development and review process for the department to ensure process timelines are met, and responsible for scheduling regular budget reviews and for ensuring invoices are properly coded for the Finance Department.
  8. Coordinates the collection of information from department personnel for inclusion in the Commercial & Regulatory Affairs department’s sections of the Board Management report, Major Projects Committee report, and other Board materials as required.
  9. Assists the Associate Corporate Secretary & Compliance Officer in collecting necessary information from various departments and preparing responses to requests/complaints under the Access to Information, Official Languages, and Privacy Acts.
  10. Participates in departmental and project meetings for purposes of recording activity, meeting discussions, action items, and outcomes for corporate records.
  11. Coordinates with departmental staff the transfer and receipt of commercial documents via file transfer software with external legal counsel, consultants, and project proponents.
  12. Coordinates business meetings, luncheons and other special functions, as required.
  13. Makes all travel arrangements and prepares expense claim reports on behalf of the Commercial & Regulatory Affairs Department and PRPA Board of Directors.
  14. Ensures that all confidential files and correspondence (emails, letters, contracts, meetings, etc.) are handled confidentially, professionally, and efficiently.
  15. Maintains good public relations by ensuring that callers, both in person and on the telephone, receive required information, or are directed to the appropriate person.
  16. Performs other duties as required.

WORKING CONDITIONS

  • Works predominately in an office environment.
  • Regular, full-time position (37.5 hours per week).
  • Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour lunch break with the option to participate in flex-time program.

SPECIFICATIONS

Formal Education

  • Minimum 2 years post-secondary education – legal assistant designation or university degree considered an asset.

Related Experience

Minimum five years’ related experience as an executive assistant, legal assistant, or other comparable experience.

Other Requirements

  • Self-directed individual
  • Strong organizational skills with excellent attention to detail.
  • Excellent judgment and tact in dealing with sensitive issues and confidential information.
  • Resilient. Embraces and thrives on change.
  • Excellent spoken and written communication skills.
  • Excellent analytical, problem solving and organizational skills.
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
  • Strong leadership skills.
  • Good relationship building skills. Able to establish and maintain effective working relationship with the Board and employees at all levels in the organization.
  • Demonstrates commitment to PRPA’s Vision, Mission, and values.
  • Sound knowledge of computer and proficient in MS Office, especially Outlook, Word, Excel, and PowerPoint.
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by Wednesday, September 28, 2022, to:

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, BC, V8J 1A2
Fax:     (250) 627-8980
Email:  careers@rupertport.com

No telephone inquiries please.