Summer Student (Multiple Positions)
SUMMER 2022 – STUDENT POSITIONS (CASUAL)
The Prince Rupert Port Authority (PRPA) is currently seeking nineteen students interested in summer employment for four months commencing May 02, 2022, to August 31, 2022.
Applicants must be attending school, college or university during the last school term and returning to their studies in the subsequent academic year.
Job Title: Summer Students
Job Type: Temporary / Casual
Categories:
Department
Maintenance
Engineering
Business Intelligence
Public Affairs
Communications
Environmental Sustainability
Commercial & Regulatory Affairs (Legal)
Digital Business
Information Technology
Occupational Health & Safety
Finance (Accounting)
Number of Positions
4
2
1
4
1
2
1
1
1
1
1
Job Descriptions:
Maintenance – Preventative (4 positions)
The students will assist the Asset Management Department with preventative maintenance activities and work orders. The students will lead the completion of grounds keeping activities, painting, and pressure washing. Field work will also be conducted, including basic maintenance work, inspections, surveys (GIS) and operating basic maintenance equipment and tools. The students will assist at community events and at ensuring the 5S program is maintained (sort, set in order, shine, standardize, and sustain).
The students should possess good spoken communication skills, work safely, and have a basic understanding of small power tools. The students should be enthusiastic, self-motivated, and work well both individually and in a team environment. The students should also possess a valid, Class 5 Driver’s Licence and be able to produce a Driver’s Abstract (if requested).
Work will predominantly be in the field with some time spent in an office environment. The positions may require work on vessels and irregular work hours.
Engineering (2 positions)
The students will assist the Engineering department in the design, field review and administration of PRPA capital construction projects. The students may participate in the Fairview Connector Road and Seal Cove Habitat Offsetting projects. Various Engineering projects may also be assigned, including but not limited to completing field reconnaissance to confirm physical characteristics of property (e.g., manual soil probing to measure overburden thickness) and land surveying. Work may also include assistance in preparing concept drawings and preliminary budget estimates for future development proposals.
The students must at minimum have completed their first year of study in engineering or engineering technology in an accredited University or College and must possess the following qualifications and capabilities:
- Proficient in the use of Microsoft Office, Power Point and AutoCAD
- Strong written and verbal communication skills.
- Strong problem solving and analytical techniques.
- Basic understanding of land surveying.
- Ability to read and interpret engineering drawings and specifications.
- Basic knowledge of project management.
- Ability to organize and prioritize assignments.
- Possess a valid Class 5 Driver’s Licence and be able to produce a Driver’s Abstract (if requested).
- Ability to move safely around construction sites and undeveloped land, including the ability to climb ladders and perform moderate lifting.
The students will work both in the field and in an office environment. This position may require occasional irregular work hours.
Business Intelligence (1 position)
The Business Intelligence student will be a part of PRPA’s Trade Development team and will support the Manager, Business Intelligence in driving the development of focused reports and dashboards using PRPA’s reporting software, SQL Server Reporting Services (SSRS) and PowerBI. In addition, the student will provide support in identifying relevant data sources, gathering data and monitoring supply chain performance. The student will also work closely with the Digital Business team and provide support for new dataset creation and architecture as well as maintenance of the PRPA Data Warehouse.
A working knowledge of the following is considered an asset:
- Data Warehousing
- SQL
- ETL Methodologies
- MS Office (Excel/PowerPoint)
The ideal candidate will be enrolled in a business, economics, math, computer science, or related analytical field of study. Students with a genuine interest in supply chains, a desire to work in a fast-paced, high-learning environment, and an eye for detail are encouraged to apply. This role is based in an office environment.
Public Affairs (4 positions)
The students will primarily be involved in the marketing and operations of the Port Interpretive Centre (PIC) and The Prince Rupert Visitor Centre (PRVIC). The students will be front-line staff at the PIC and PRVIC and will provide engaging education to visitors about the Port’s history, its current operations, and vision for the future. In addition, the students will provide visitor information to guests about Prince Rupert and Northern BC. Other duties may involve community outreach, youth engagement and participation at local civic events.
The students should be enrolled in a University or College program. Excellent interpersonal, service and communications skills are required. The students will work primarily in the PIC and PRVIC with some off-site field work. This position may require occasional irregular work hours.
Communications (1 position)
The communications team is seeking an enthusiastic student who will assist the communications team with a variety of exciting projects for PRPA.
In this position, the student will provide support to ongoing communication initiatives in the form of copy writing and editing, digital content development, traditional and social media monitoring, website CMS, archiving and maintenance of digital assets, marketing collateral development, and communications planning.
The student should be enrolled in a program at a post-secondary institution studying communications, marketing, public relations, or journalism. Excellent writing skills and attention to detail are a must. A good working knowledge of Microsoft Office is essential, while a familiarity with social media platforms, content management systems, and/or creative development software would be considered an asset. Experience with photography, videography, and related editing software is also preferred.
The student will work primarily in an office environment during regular business hours.
Environmental Sustainability (2 positions)
The students will assist in the various environmental stewardship programs. This includes monitoring and sampling programs with work conducted on a vessel, data collection, reporting and research as well as other tasks as required.
The students should be enrolled in an undergraduate program in Science, Ecology or Marine Studies in a University or College. Good writing and communication skills are required, and a good working knowledge of Microsoft Excel is an asset.
The students’ work will be split between an office environment and field work. The position will also require working on vessels and may require occasional irregular work hours. The student must have the ability to lift items of up to 25 pounds.
Commercial & Regulatory Affairs (Legal) (1 position)
The student will work with PRPA’s legal department, reporting to In-House Counsel, on a variety of legal and commercial matters. Tasks will include drafting a variety of agreements, including leases and service contracts, dealing with regulatory matters, carrying out research, and preparing draft correspondence and other forms of communications. This opportunity will allow the student to have direct and practical work experience in a fast-paced legal environment and will provide the student with invaluable insight into how In-House Counsel functions at a Port Authority.
The student should be enrolled in a law program. Good writing, research and communication skills are required.
The student will work primarily in an office environment during regular business hours.
Digital Business (1 Position)
The student will work with the Digital Business Department, reporting to the Manager, Digital Business, on data integration projects focusing on incorporating PRPA’s data into the data warehouse and developing dashboards based on the data.
The student should be enrolled in a technology based or other related program that utilizes technology. Good writing and communication skills are required. A basic understanding of the following is considered an asset:
- SQL Server
- T-SQL
- Data Warehousing
- ETL Methodologies
The student’s work will be primarily in an office environment. This position may require occasional irregular work hours.
Information Technology (1 position)
The student will work with the Information Technology Department, reporting to the Manager, IT, on a variety of projects including configuration and deployment of switches, radios, deployment of new PCs, asset management and front-line user support.
The student should be enrolled in a technology based or other related program that utilizes technology. Good writing and communication skills are required. A basic understanding of the following is considered an asset:
- Networking
- Desktop Computer Support
- Microsoft Office application use and support
The student’s work will be split between an office environment and field work and the student should be able to lift up to 50 pounds. This position may require occasional irregular work hours.
Occupational Health & Safety (1 position)
The Human Resources Department is seeking a candidate that has an interest in exploring a career in Occupational Health & Safety (OHS).
Reporting to the OHS Manager, duties will include:
- Exploring and reporting on creating automated workflows in the Microsoft Office 365 environment.
- Exploring and reporting on optimizing the use of the existing Digital Action Tracking System for tracking safety training, education, and certification.
- Advise the manager on options to create a safety dashboard for PRPA leadership.
- Conducting audits and inspections with the view of automating data capture (Bullet 1).
- Participate in manager-led investigations with the view of automating data capture (Bullet 1).
- Supporting the manager in conducting a legislative and regulatory gap analysis.
An ideal candidate is self-motivated, enthusiastic, a critical thinker and open to seeing opportunities.
Desired skills & assets:
- A proficiency with Microsoft tools, especially the office 365 platform and excel.
- People skills, with a focus on customer service and relationship building.
- Possess a valid Class 5 Driver’s License and be able to produce a Driver’s Abstract (if requested).
- Appropriate safety footwear.
The student will be primarily working in an office environment but will be exposed to outside elements on occasion.
Finance – Accounting (1 position)
The student will work with the Accounting Department, reporting to the Manger of Finance. The student will assist in the processing of payable and receivable invoices and receipts, encoding in the accounting software (Microsoft Dynamic NAV), reconciling accounts, scanning, and filing documents, uploading documents in the FileHold system, and assisting with other required administrative and accounting tasks.
The student should be enrolled in a Finance or Accounting program at an accredited University or College and have a basic understanding of Accounting principles.
The student will work primarily in an office environment during regular business hours.
Individuals of Indigenous descent are strongly encouraged to apply.
Interested candidates are requested to submit a detailed resume with covering letter in confidence, specifying which department they wish to be considered for by March 31, 2022 (Thursday) to:
Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, B.C., V8J 1A2
Fax: (250) 627-8980
Email: careers@rupertport.com
No telephone inquiries please.
We thank all applicants for their interest in our organization. However, only applicants shortlisted for an interview will be contacted.
Summer Student (Multiple Positions)
Interested candidates are requested to submit their application in confidence by Thursday, March 31, 2022
Other career opportunities
Position
Harbour Master
POSITION SUMMARY
The Harbour Master maintains safe, orderly and efficient marine operations through adherence to prescribed orders and standards, and conventional marine operating procedures. The incumbent ensures the smooth and efficient turn-around of all vessels calling on the Port by close co-ordination with shipping agents, terminal operators, Pacific Pilotage Authority (PPA), BC Coast Pilots (BCCP), and local agencies. The Harbour Master is responsible for all the waters of Prince Rupert Harbour as detailed in Schedule A of the Letters Patent for the Prince Rupert Port Authority (PRPA).
MAJOR POSITION ACCOUNTABILITIES
- Responsible for the Port’s safe, orderly and efficient marine operations through adherence to prescribed orders and standards, and conventional operating procedures. Maintains continuous monitoring of vessel movements within the Port to include the assigning of berths and anchorages. Ensures the smooth and efficient turn-around of all vessels calling on the Port through close co-ordination with shipping agents, and all Federal, Provincial, and local agencies.
- Develops Marine Operations standard operating procedures and policies to continuously improve the efficiency and safety of marine and marine related operations. Ensures compliance with the Canada Marine Act, Canada Port Authority Operating Regulations and the Port Authority’s Practices and Procedures. Maintains and updates the Port Information Guide and Port Sections Guide which contains the Port’s approved marine practices and procedures.
- Advises the VP, Operations, Planning & Infrastructure on marine matters to ensure that current and planned Port developments are efficient and safe, and in compliance with marine and navigational conventions. Provides support to the organization in accomplishing objectives through advice on marine and facility operational matters, special projects and the development and updating of the Port’s strategic plans and budgets.
- Ensures continuous improvement and awareness of marine operations within Prince Rupert Harbour and its approaches by building, maintaining and leveraging relationships with local First Nation marine teams; PPA; BCCP; BC Chamber of Shipping (BC COS); Shipping Federation of Canada; TC Marine Safety; DND/MSOC(W); CCG Pacific AC/Ops/Nav Programs, VOC, SAR, ER, MCTS; RCMSAR; Canadian Hydrographic Services; SAAM Towage; Seaspan, WCMRC; CBSA, DFO; Port Edward Harbour Authority; in-port bunker suppliers; and BC Ferries. Represents PRPA marine interests at the National CMAC; Pacific Regional CMAC; PACMAR/NANS; Western Marine Community Coalition; Western Marine Advisory Board; Western Region e-Navigation Sub-Committee; and the BC COS Northern Committee.
- Co-chairs the Port’s Gateway Operations Committee and uses the platform to build trust and partnership amongst the marine operators of the Port through sharing of knowledge and teaching of best operational practices.
- Is responsible for all vessels belonging to PRPA and provides oversight of the Authority’s boat crews. Provides shared oversight of the Port Security Operations Centre (PSOC) and PSOC staff. Within PSOC maintains full responsibility for marine operations and team effectiveness.
- Remains on-call after regular office hours to respond to Port Marine Operations requirements and/or emergency callouts and serves as rotational Director of PRPA’s Emergency Operations Centre.
- Supports the Port’s environmental stewardship program to include monitoring vessel and tenant compliance of environmental policies.
- Manages the Port’s tide, current and marine meteorological equipment and eNavigation initiatives.
- Ensures that procedures for the transportation and storage of dangerous goods and explosives within Port limits are maintained, and monitors compliance with such procedures.
- Provides oversight for operational performance planning and tracking through key performance indicators for harbour and vessel operations. Maintains historical information and statistics on the movement and location of vessels and dangerous goods within Port limits, reporting on significant trends.
- Develops a Port Marine Operations budget for approval and, when approved, monitors and controls expenditures for marine operations.
- Assigns, reviews and recommends prepared specifications, tenders, and submissions for approval as required for marine operations-related capital improvement of Port facilities, in compliance with Port policy. Provides technical assistance, and supervision, as required, on Capital Works projects undertaken by PRPA.
- Performs other miscellaneous duties as directed and assigned.
WORKING CONDITIONS
- Divides works between an office environment and in the field (outdoors, on, in and around all Port-related property).
- Regular, Full-Time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour unpaid lunch break .
- On call after office hours 24/7 for marine operations incidents and/or marine-related emergencies.
- Physical efforts needed: climbing ladders, lifting or pulling heavy objects.
- Some exposure to dirt, oil, noise, wet weather, and cold temperature.
JOB SPECIFICATIONS
Formal Education
- Post-secondary diploma or university degree
- Sound knowledge of Canada shipping and marine industry
- Ability to obtain certificates related to Enforcement Officer and a Transportation Security Clearance
- Master Mariner (or equivalent), or foreign going vessel experience a definite asset
Related Experience
7 to 10 years of related experience
Other Requirements
- Strong spoken and written communication skills.
- Good leadership skills.
- Strong consultation, facilitation and coaching skills.
- Strong analytical, problem solving and organizational skills.
- Superior judgment and tact in dealing with sensitive issues and confidential information.
- Excellent relationship building skills. Able to establish and maintain effective working relationships with subordinates, peers and superiors.
- Proficient in Microsoft Office, especially Microsoft Word, Excel and PowerPoint.
- Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
- Enthusiastic and self-motivated. Works well individually as well as in a team environment.
- Creative and intuitive thinker.
- Strategic and visionary thinker. Demonstrates commitment to the Port’s Vision.
- Resilient. Embraces change and thrives on change.
- Thrives in high-paced entrepreneurial environment.
- Possesses or can obtain a Federal Level II (Secret) security clearance.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Possess valid Class 5 Driver’s Licence and be willing to provide drivers extract.
Individuals of Indigenous descent are strongly encouraged to apply.
**Please indicate in the “Message” field of the application form if you identify as Indigenous.
Interested candidates are requested to submit their application via this link.
This position is not available for remote work.
Administrative Assistant – Trade Development & Real Estate
POSITION SUMMARY
Reporting to the Vice President, Trade Development & Real Estate, the Administrative Assistant provides administrative support to the Vice President and to the Trade Development and Real Estate teams to ensure the effective and smooth operation of the department.
MAJOR POSITION ACCOUNTABILITIES
- Maintains the Department’s office filing system and coordinates the filing of the Department’s correspondence.
- Maintains a department administrative tracking system of expense claims, sick leave, and vacation.
- Coordinates accommodating visiting delegations to the Prince Rupert Port Authority including supporting itinerary development and travel logistics for the department.
- Coordinates business meetings, luncheons and other special functions, as requested.
- Supports the Trade Development & Real Estate department travel needs including booking flights and hotels as well as processing travel expense reports.
- Provides support services (including coordinating conference and video conference calls, coordinating and scheduling meetings and composing a record of meetings etc.) in support of departmental activities.
- Maintains professional correspondence with all internal and external stakeholders.
- Maintains the department’s Customer Relationship Management (CRM) system to ensure well-organized record keeping of contacts.
- Coordinates the input of reporting from the Trade Development & Real Estate Department, including the management report to the Board of Directors.
- Provides administrative support (including preparing correspondences and undertaking research assignments) to all staff in the Department.
- Provides administrative support to other departments, as required.
- Provides backup assistance to the Receptionist, when needed.
WORKING CONDITIONS
- Works predominately in an office environment
- Regular, full-time position (37.5 hours per week).
- Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour lunch break (unpaid)
JOB SPECIFICATIONS
Formal Education
Post-secondary education
Related Experience
Minimum five years’ related experience
Other Requirements
- Good spoken and written communication skills
- Good customer service skills
- Good analytical, problem solving and organizational skills.
- Good judgment and tact in dealing with sensitive issues and confidential information.
- Good relationship building skills. Able to establish and maintain effective working relationships with all levels of employees.
- Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
- Enthusiastic and self-motivated. Works well individually as well as in a team environment.
- Creative and intuitive thinker
- Resilient. Embraces and thrives on change.
- Thrives in a high-paced entrepreneurial environment.
- Proficient in Microsoft Office, especially Microsoft Word, Excel and PowerPoint
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Possess valid Class 5 Driver’s License
- Able to obtain security clearance under Transport Canada’s Security Clearance Program
Individuals of Indigenous descent are strongly encouraged to apply.
**Please indicate in the “Message” field of the application form if you identify as Indigenous.
Interested candidates are requested to submit their application via this link by Wednesday, June 7th, 2023.
This position is not available for remote work.
Manager, Supply Chain Optimization
POSITION SUMMARY
Reporting to the Director, Gateway Operations & Planning the Manager, Supply Chain Optimization is responsible for managing and enhancing supply chain efficiency and sustainability in the Port of Prince Rupert.
The Manager, Supply Chain Optimization understands business needs across marine, road, and rail sectors and delivers creative solutions to complex challenges. This position effectively manages strategic optimization projects involving cross-functional teams of both technical and operational resources. Through performance analytics, management of digitalization and data sharing initiatives, and close collaboration with internal and external stakeholders, the Manager, Supply Chain Optimization drives innovation throughout the Gateway and across the supply chain.
MAJOR POSITION ACCOUNTABILITIES
- Responsible for implementing supply chain optimization initiatives to strengthen competitive advantage, increase operational efficiency, drive trade, and promote sustainability in the Port of Prince Rupert.
- Identifies business needs and data requirements in support of optimization initiatives.
- A key contributor to the development and implementation of the Port’s optimization strategies.
- Participates in the development of departmental strategic planning and responsible for the implementation of initiatives designed to further supply chain optimization.
- Works collaboratively with PRPA’s technical team to plan, develop, and implement digitalization initiatives.
- Adheres to PRPA’s project management and procurement guidelines, including stage gating processes.
- Manages supply chain optimization and digitalization projects, ensuring projects are delivered on time, on budget, and in scope.
- Engages with industry stakeholders and third-party service providers on data sharing and acquisition in support of digitalization initiatives.
- Manages and prioritizes multiple projects concurrently.
- Provides project updates and presentations to the Director, Gateway Operations & Planning and other PRPA functional teams, as required.
- Identifies opportunities for process improvements within port operations and supply chain logistics, and initiates proposals and projects accordingly.
- Promotes and manages operational sustainability initiatives to further PRPA’s role as an industry leader in environmental stewardship.
- Manages external service providers, contractors and consultants in providing products, services and support to optimization initiatives.
- Performs operational data analytics and prepares terminal performance reports on an ongoing basis.
- Involves in various cross-functional teams for the purposes of planning, development, and implementing optimization initiatives.
- Manages, aligns, and motivates diverse project teams comprised of cross-functional internal team members and external consultants.
- Plans, tracks, and manages project costs in alignment with the overall departmental budget.
- Participates in the planning and the review of the departmental budgeting process.
WORKING CONDITIONS
- Works predominately in an office environment.
- Regular, full-time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour unpaid lunch break.
JOB SPECIFICATIONS
Formal Education
Post-secondary education (e.g., supply chain management, data management/analytics, digital technology, etc.)
Related Experience
5 to 7 years of related experience at a management level in a related field (e.g. operations, project management, logistics, etc.)
Other Requirements
- Excellent communication skills to effectively collaborate with internal and external stakeholders.
- Good customer service skills.
- Good organizational skills and attention to details.
- Sound judgment and tact in dealing with sensitive issues and confidential information.
- Good relationship building skills. Able to establish and maintain effective working relationship with internal and external stakeholders.
- Excellent project management skills.
- Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
- Demonstrated ability to lead teams towards clearly defined goals, analyze data to produce meaningful results, and manage projects effectively.
- A comprehensive understanding of data management and digitalization technologies.
- Enthusiastic and self-motivated. Works well individually as well as in a team environment.
- Thrives in high-paced entrepreneurial environment.
- Proficient in MS Office, especially Microsoft Word, Excel, and PowerPoint.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Possess a valid Class 5 Driver’s Licence.
Individuals of Indigenous descent are strongly encouraged to apply.
**Please indicate in the “Message” field of the application form if you identify as Indigenous.
Interested candidates are requested to submit their application via this link by Monday, May 29th, 2023.
This position is not available for remote work.