Summer Student (Multiple Positions)


SUMMER 2022 – STUDENT POSITIONS (CASUAL)

The Prince Rupert Port Authority (PRPA) is currently seeking nineteen students interested in summer employment for four months commencing May 02, 2022, to August 31, 2022. 

Applicants must be attending school, college or university during the last school term and returning to their studies in the subsequent academic year. 

Job Title: Summer Students

Job Type: Temporary / Casual

Categories:

Department

Maintenance

Engineering

Business Intelligence

Public Affairs

Communications

Environmental Sustainability

Commercial & Regulatory Affairs (Legal)

Digital Business

Information Technology

Occupational Health & Safety

Finance (Accounting)

Number of Positions

4

2

1

4

1

2

1

1

1

1

1

Job Descriptions:

Maintenance – Preventative (4 positions)

The students will assist the Asset Management Department with preventative maintenance activities and work orders. The students will lead the completion of grounds keeping activities, painting, and pressure washing. Field work will also be conducted, including basic maintenance work, inspections, surveys (GIS) and operating basic maintenance equipment and tools. The students will assist at community events and at ensuring the 5S program is maintained (sort, set in order, shine, standardize, and sustain).

The students should possess good spoken communication skills, work safely, and have a basic understanding of small power tools. The students should be enthusiastic, self-motivated, and work well both individually and in a team environment. The students should also possess a valid, Class 5 Driver’s Licence and be able to produce a Driver’s Abstract (if requested).

Work will predominantly be in the field with some time spent in an office environment. The positions may require work on vessels and irregular work hours.

Engineering (2 positions)

The students will assist the Engineering department in the design, field review and administration of PRPA capital construction projects. The students may participate in the Fairview Connector Road and Seal Cove Habitat Offsetting projects. Various Engineering projects may also be assigned, including but not limited to completing field reconnaissance to confirm physical characteristics of property (e.g., manual soil probing to measure overburden thickness) and land surveying. Work may also include assistance in preparing concept drawings and preliminary budget estimates for future development proposals.

The students must at minimum have completed their first year of study in engineering or engineering technology in an accredited University or College and must possess the following qualifications and capabilities:

  • Proficient in the use of Microsoft Office, Power Point and AutoCAD
  • Strong written and verbal communication skills.
  • Strong problem solving and analytical techniques.
  • Basic understanding of land surveying.
  • Ability to read and interpret engineering drawings and specifications.
  • Basic knowledge of project management.
  • Ability to organize and prioritize assignments.
  • Possess a valid Class 5 Driver’s Licence and be able to produce a Driver’s Abstract (if requested).
  • Ability to move safely around construction sites and undeveloped land, including the ability to climb ladders and perform moderate lifting.

The students will work both in the field and in an office environment. This position may require occasional irregular work hours.

Business Intelligence (1 position)

The Business Intelligence student will be a part of PRPA’s Trade Development team and will support the Manager, Business Intelligence in driving the development of focused reports and dashboards using PRPA’s reporting software, SQL Server Reporting Services (SSRS) and PowerBI. In addition, the student will provide support in identifying relevant data sources, gathering data and monitoring supply chain performance. The student will also work closely with the Digital Business team and provide support for new dataset creation and architecture as well as maintenance of the PRPA Data Warehouse.

A working knowledge of the following is considered an asset:

  • Data Warehousing
  • SQL
  • ETL Methodologies
  • MS Office (Excel/PowerPoint)

The ideal candidate will be enrolled in a business, economics, math, computer science, or related analytical field of study. Students with a genuine interest in supply chains, a desire to work in a fast-paced, high-learning environment, and an eye for detail are encouraged to apply. This role is based in an office environment.

Public Affairs (4 positions)

The students will primarily be involved in the marketing and operations of the Port Interpretive Centre (PIC) and The Prince Rupert Visitor Centre (PRVIC).  The students will be front-line staff at the PIC and PRVIC and will provide engaging education to visitors about the Port’s history, its current operations, and vision for the future. In addition, the students will provide visitor information to guests about Prince Rupert and Northern BC. Other duties may involve community outreach, youth engagement and participation at local civic events.

The students should be enrolled in a University or College program.  Excellent interpersonal, service and communications skills are required. The students will work primarily in the PIC and PRVIC with some off-site field work. This position may require occasional irregular work hours.

Communications (1 position)

The communications team is seeking an enthusiastic student who will assist the communications team with a variety of exciting projects for PRPA.

In this position, the student will provide support to ongoing communication initiatives in the form of copy writing and editing, digital content development, traditional and social media monitoring, website CMS, archiving and maintenance of digital assets, marketing collateral development, and communications planning.

The student should be enrolled in a program at a post-secondary institution studying communications, marketing, public relations, or journalism. Excellent writing skills and attention to detail are a must. A good working knowledge of Microsoft Office is essential, while a familiarity with social media platforms, content management systems, and/or creative development software would be considered an asset. Experience with photography, videography, and related editing software is also preferred.

The student will work primarily in an office environment during regular business hours.

Environmental Sustainability (2 positions)

The students will assist in the various environmental stewardship programs.  This includes monitoring and sampling programs with work conducted on a vessel, data collection, reporting and research as well as other tasks as required.

The students should be enrolled in an undergraduate program in Science, Ecology or Marine Studies in a University or College.  Good writing and communication skills are required, and a good working knowledge of Microsoft Excel is an asset.

The students’ work will be split between an office environment and field work.  The position will also require working on vessels and may require occasional irregular work hours. The student must have the ability to lift items of up to 25 pounds.

Commercial & Regulatory Affairs (Legal) (1 position)

The student will work with PRPA’s legal department, reporting to In-House Counsel, on a variety of legal and commercial matters. Tasks will include drafting a variety of agreements, including leases and service contracts, dealing with regulatory matters, carrying out research, and preparing draft correspondence and other forms of communications. This opportunity will allow the student to have direct and practical work experience in a fast-paced legal environment and will provide the student with invaluable insight into how In-House Counsel functions at a Port Authority.

The student should be enrolled in a law program. Good writing, research and communication skills are required.

The student will work primarily in an office environment during regular business hours.

Digital Business (1 Position)

The student will work with the Digital Business Department, reporting to the Manager, Digital Business, on data integration projects focusing on incorporating PRPA’s data into the data warehouse and developing dashboards based on the data.

The student should be enrolled in a technology based or other related program that utilizes technology. Good writing and communication skills are required. A basic understanding of the following is considered an asset:

  • SQL Server
  • T-SQL
  • Data Warehousing
  • ETL Methodologies

The student’s work will be primarily in an office environment.  This position may require occasional irregular work hours.

Information Technology (1 position)

The student will work with the Information Technology Department, reporting to the Manager, IT, on a variety of projects including configuration and deployment of switches, radios, deployment of new PCs, asset management and front-line user support.

The student should be enrolled in a technology based or other related program that utilizes technology. Good writing and communication skills are required. A basic understanding of the following is considered an asset:

  • Networking
  • Desktop Computer Support
  • Microsoft Office application use and support

The student’s work will be split between an office environment and field work and the student should be able to lift up to 50 pounds.  This position may require occasional irregular work hours.

Occupational Health & Safety (1 position)

The Human Resources Department is seeking a candidate that has an interest in exploring a career in Occupational Health & Safety (OHS).

Reporting to the OHS Manager, duties will include:

  • Exploring and reporting on creating automated workflows in the Microsoft Office 365 environment.
  • Exploring and reporting on optimizing the use of the existing Digital Action Tracking System for tracking safety training, education, and certification.
  • Advise the manager on options to create a safety dashboard for PRPA leadership.
  • Conducting audits and inspections with the view of automating data capture (Bullet 1).
  • Participate in manager-led investigations with the view of automating data capture (Bullet 1).
  • Supporting the manager in conducting a legislative and regulatory gap analysis.

    An ideal candidate is self-motivated, enthusiastic, a critical thinker and open to seeing opportunities.

Desired skills & assets:

  • A proficiency with Microsoft tools, especially the office 365 platform and excel.
  • People skills, with a focus on customer service and relationship building.
  • Possess a valid Class 5 Driver’s License and be able to produce a Driver’s Abstract (if requested).
  • Appropriate safety footwear.

The student will be primarily working in an office environment but will be exposed to outside elements on occasion.

Finance – Accounting (1 position)

The student will work with the Accounting Department, reporting to the Manger of Finance. The student will assist in the processing of payable and receivable invoices and receipts, encoding in the accounting software (Microsoft Dynamic NAV), reconciling accounts, scanning, and filing documents, uploading documents in the FileHold system, and assisting with other required administrative and accounting tasks.

The student should be enrolled in a Finance or Accounting program at an accredited University or College and have a basic understanding of Accounting principles.

The student will work primarily in an office environment during regular business hours.

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit a detailed resume with covering letter in confidence, specifying which department they wish to be considered for by March 31, 2022 (Thursday) to:

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, B.C., V8J 1A2
Fax: (250) 627-8980
Email: careers@rupertport.com

No telephone inquiries please.

We thank all applicants for their interest in our organization. However, only applicants shortlisted for an interview will be contacted.

Summer Student (Multiple Positions)

Interested candidates are requested to submit their application in confidence by Thursday, March 31, 2022

APPLY NOW

Other career opportunities

Position

Posting Date
Closing Date

Payroll & Benefits Administrator

Reporting to the Director, Finance, the Payroll and Benefits Administrator is responsible for collaborating with Management and Human Resources for accurate administration of the full cycle benefits and payroll processing within established practices and guidelines.
2022/09/23
2022/10/11
+

Payroll & Benefits Administrator

POSITION SUMMARY

Reporting to the Director, Finance, the Payroll and Benefits Administrator is responsible for collaborating with Management and Human Resources for accurate administration of the full cycle benefits and payroll processing within established practices and guidelines.

MAJOR POSITION ACCOUNTABILITIES

  1. Process bi-monthly payroll for all salaried and hourly employees, as well as monthly payroll for Board of Directors.
  2. Compile payroll information such as vacation time, benefits, and other deductions.
  3. Maintain confidential and sensitive information pertaining to employee matters such as performance appraisals, disciplinary actions and employee investigations.
  4. Review timesheets for completeness and accuracy.
  5. Ensure that employees are categorized and allocated to correct cost centers.
  6. Create required internal management reports from the payroll system.
  7. Adhere to all Authority payroll policies and procedures.
  8. Create payroll profiles for all new employees and maintain employee profiles, ensuring that they are up to date.
  9. Assist in the onboarding of new employees (completion of benefit forms and input into the payroll system).
  10. Ensure all wage changes are made accurately and in time for affected pay periods.
  11. Follow payroll procedures for terminated employees. Issue Records of Employment.
  12. Administer benefit payments to plan providers.
  13. Stay current with payroll regulations, standards, and work methods.
  14. Reconcile payroll totals and ensure all deductions and health benefit plans are made as scheduled.
  15. Ensure accurate processing of sick pay, benefits, and vacation payouts.
  16. Respond to employee and government agency inquiries regarding payroll.
  17. Ensure the creation and timely distribution of T4s and perform year-end audit reporting duties as required.
  18. Reconcile all payroll clearing accounts.
  19. Perform other duties as assigned.

WORKING CONDITIONS

  • Works predominately in an office environment.
  • Regular, full-time position (37.5 hours per week). Regular working hours are Monday to Friday, 8:00 AM to 4:30 PM, with one-hour lunch break (unpaid).

JOB SPECIFICATIONS

 Formal Education

  • Certified Payroll Compliance Practitioner and a member in good standing with the Canadian Payroll Association.
  • Minimum 2 years in a recognized accounting or business program.

Related Experience

  • 3 to 5 years of payroll and accounting experience.
  • Experience with Employee Benefit Programs.

Other Requirements

  • Thorough knowledge of payroll processing, payroll compliance, and labour standards.
  • Experienced in cashiering and processing payments and entering deposits.
  • Knowledge and application of basic accounting principles
  • Proficient in the Microsoft Office Suite.
  • Good customer service skills.
  • Good organizational skills and attention to details.
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
  • Enthusiastic and self-motivated. Works well individually as well as in a team environment.
  • Thrives in high-paced entrepreneurial environment.
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program.
  • Possess valid Class 5 Drivers Licence.

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by Tuesday, October 11, 2022 to:

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, BC, V8J 1A2
Fax:     (250) 627-8980
Email:  careers@rupertport.com

No telephone inquiries please.

Legal Assistant

Reporting to the Senior In-House Counsel, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule.
2022/09/15
2022/09/28
+

Legal Assistant

POSITION SUMMARY

Reporting to the Senior In-House Counsel, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule.

MAJOR POSITION ACCOUNTABILITIES

  1. Provides legal support services to the Commercial & Regulatory Affairs Department by ensuring that correspondence, appointments, and administrative services are effectively handled, which includes ensuring appropriate and timely filing, response and follow-ups on emails and files and maintaining working knowledge of the various files and initiatives of the department.
  2. Prepares a variety of documents including initial drafts of standard contracts, legal memos, short form leases, policies, correspondence, and other standard form documents, and presentations, and conducts research and special projects as required.
  3. Responsible for overall oversight of the Commercial & Regulatory Affairs department, including maintaining department calendar, schedules, and task lists, coordinating task assignments for the department, and diarizing files and calendars of applicable court dates or other work-related deadlines.
  4. Maintains a working knowledge of corporate files, including the commercial initiatives, contracts, lease and property, and regulatory files.
  5. Responsible for the input and maintenance of department correspondence, documents and other file materials into the electronic database (M-Files and department filing system) on a timely basis and the preparation of automated reports as required.
  6. Tracks the CRA department’s work accomplishments and progress towards organizational strategic objectives. Responsible for conducting annual Legal Department Survey and tracking performance of KPIs.
  7. Coordinates the budget development and review process for the department to ensure process timelines are met, and responsible for scheduling regular budget reviews and for ensuring invoices are properly coded for the Finance Department.
  8. Coordinates the collection of information from department personnel for inclusion in the Commercial & Regulatory Affairs department’s sections of the Board Management report, Major Projects Committee report, and other Board materials as required.
  9. Assists the Associate Corporate Secretary & Compliance Officer in collecting necessary information from various departments and preparing responses to requests/complaints under the Access to Information, Official Languages, and Privacy Acts.
  10. Participates in departmental and project meetings for purposes of recording activity, meeting discussions, action items, and outcomes for corporate records.
  11. Coordinates with departmental staff the transfer and receipt of commercial documents via file transfer software with external legal counsel, consultants, and project proponents.
  12. Coordinates business meetings, luncheons and other special functions, as required.
  13. Makes all travel arrangements and prepares expense claim reports on behalf of the Commercial & Regulatory Affairs Department and PRPA Board of Directors.
  14. Ensures that all confidential files and correspondence (emails, letters, contracts, meetings, etc.) are handled confidentially, professionally, and efficiently.
  15. Maintains good public relations by ensuring that callers, both in person and on the telephone, receive required information, or are directed to the appropriate person.
  16. Performs other duties as required.

WORKING CONDITIONS

  • Works predominately in an office environment.
  • Regular, full-time position (37.5 hours per week).
  • Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour lunch break with the option to participate in flex-time program.

SPECIFICATIONS

Formal Education

  • Minimum 2 years post-secondary education – legal assistant designation or university degree considered an asset.

Related Experience

Minimum five years’ related experience as an executive assistant, legal assistant, or other comparable experience.

Other Requirements

  • Self-directed individual
  • Strong organizational skills with excellent attention to detail.
  • Excellent judgment and tact in dealing with sensitive issues and confidential information.
  • Resilient. Embraces and thrives on change.
  • Excellent spoken and written communication skills.
  • Excellent analytical, problem solving and organizational skills.
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
  • Strong leadership skills.
  • Good relationship building skills. Able to establish and maintain effective working relationship with the Board and employees at all levels in the organization.
  • Demonstrates commitment to PRPA’s Vision, Mission, and values.
  • Sound knowledge of computer and proficient in MS Office, especially Outlook, Word, Excel, and PowerPoint.
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by Wednesday, September 28, 2022, to:

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, BC, V8J 1A2
Fax:     (250) 627-8980
Email:  careers@rupertport.com

No telephone inquiries please.