POSITION SUMMARY

Reporting to the Vice-President, the Legal Assistant is responsible for providing executive-level legal and administrative support to the Vice-President, the Board of Directors, and the Associate Corporate Secretary& Compliance Officer. The Legal Assistant ensures efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions including oversight of the department’s files, activities, and schedule.

ACCOUNTABILITIES

• Provides executive level support to the Vice-President and the Board of Directors by ensuring correspondence, appointments, and administrative services are effectively managed including timely filing, response, and follow-up on emails while maintaining working knowledge of ongoing business files, initiatives, and contacts of the Vice-President, and the Board of Directors.
• Receives and manages incoming correspondence, telephone calls, and emails on behalf of the Vice President, providing timely reminders to ensure efficient and effective responses while assisting the Vice President in maintaining the effective and smooth operations of the Vice President’s activities, schedule, and office administration.
• Ensures all confidential files and correspondence are handled confidentially, professionally, and efficiently.
• Maintains a working administrative knowledge of the various corporate files, including the commercial initiatives, contracts, projects and regulatory files of the Vice President and Associate Corporate Secretary & Compliance Officer, to ensure appropriate response and follow-up, providing administrative advice and reminders to ensure his/her efficient and effective management.
• Manages electronic files and workflow for the Vice-President and Board of Directors in accordance with internal policies and procedures, ensuring documents and correspondence are appropriately filed in the electronic databases (M-Files and Diligent Boards)).
• Prepares a variety of correspondence, legal documents, memos, presentations, meeting agendas, and reports for the Vice-President, the Board of Directors, and the Associate Corporate Secretary & Compliance Officer.
• Performs legal research, generates reports, and completes special projects as required.
• Coordinates business meetings, luncheons and other special functions.
• Responsible for updating the Board Governance Manual, Board and Committee calendars, Directors’ Handbook, and other Board related materials as required, and for drafting Board meeting agendas, resolutions, content for the Management Report, and Board submissions, in addition to developing other Board materials as required.
• Responsible for coordinating travel arrangements, and preparing expense claims, and reports for the Vice-President, the Associate Corporate Secretary & Compliance Officer, and the Board of Directors.
• Provides legal and administrative support to other PRPA departments, as required.
• Proofs all documents, reports, and correspondence for format, content, grammar, spelling, and make edits as necessary.
• Responsible for overall oversight of the Commercial & Regulatory Affairs department, including maintaining department calendar, schedules, and task lists, coordinating task assignments for the department, and diarizing files and calendars of applicable court dates or other work-related deadlines.
• Tracks the CRA department’s work accomplishments and progress towards organizational strategic objectives. Responsible for conducting annual Legal Department Survey and tracking performance of KPIs.
• Coordinates the budget development and review process for the department to ensure process timelines are met. Responsible for scheduling regular budget reviews and for ensuring invoices are properly coded for the Finance Department.
• Participates in departmental and project meetings for purposes of recording activity, meeting discussions, action items, and outcomes for corporate records.
• Performs other duties as required.

 JOB SPECIFICATIONS

Formal Education

• Minimum 2 years post-secondary education – legal assistant designation or university degree considered an asset.

 Related Experience

• Minimum 5 years related experience as an executive assistant, legal assistant, or other comparable experience.

 Other Requirements

• Strong knowledge of computers and proficient in MS Office, especially Outlook, Word, Excel, and PowerPoint.
• Strong spoken and written communication skills.
• Strong organizational skills and attention to detail.
• Sound judgement and tact in dealing with sensitive issues and confidential information.
• Good interpersonal skills with an ability to establish and maintain effective working relationships.
• Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
• Enthusiastic and self-motivated. Works well individually as well as in a team environment.
• Ability to manage multiple tasks and meet deadlines.
• Resilient. Embraces and thrives on change.
• Able to obtain security clearance under Transport Canada’s Security Clearance Program.
• Possess valid Class 5 Driver’s Licence.

The starting base salary range for this role is $74,092 – $92,615

Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.

Individuals of Indigenous descent are strongly encouraged to apply.

POSITION SUMMARY

Reporting to the Manager of Marketing, the Account Manager plays a forward-facing role by engaging with our customers and supply chain service providers in the container industry. This role involves working alongside our terminal operators and supply chain partners and serves as the primary point of contact for customers utilizing the Prince Rupert Gateway.

The account manager’s primary focus is on the Port’s intermodal customers. By engaging with customers and supply chain partners, the Account Manager is pivotal in driving volume growth and diversification to maximize the port’s potential as a competitive gateway.

ACCOUNTABILITIES

• Leads direct engagement with intermodal importers and exporters, driving a deeper understanding of the value proposition of the Prince Rupert Gateway with Canadian and US customers in order to drive container volume while product diversification.
• Involves in all stages of planning, preparation and execution of marketing tactics focused on direct customer engagement. This may present itself through webinars, customer outreach, event attendance and participation throughout North America.  
• Executes PRPA’s Marketing Strategy broadening awareness of the Prince Rupert value proposition, current and expected supply chain performance with the goal of driving business through the Prince Rupert Gateway. This position will enable product diversification and support the future growth of the intermodal industry in Prince Rupert.
• Supports improved strategies for new business development, including prospecting, cold calling, and sales pipeline management. Stewards customer relationship management from initial engagement to follow-up, handles shipper inquiries, requests, and facilitates introductions through our supply chain partners.
• Proactively addresses any potential service issues with the Manager, Trade Development, and operational partners to ensure that Gateway users are experiencing a high degree of satisfaction. 
• Responsible for identifying and pursuing opportunities for growth with new and existing customers. The position asks gateway users pertinent questions to develop an understanding of their supply chains and stay abreast of competitive developments in the customers’ markets.   
• Represents the Port at various meetings, conferences, seminars and other functions, providing management with a record of the proceedings, outcomes and opportunities.
• Performs other related duties as required.

JOB SPECIFICATIONS

Formal Education

• Bachelor’s degree, preferably in Business Administration or Commerce with an emphasis on marketing.

Related Experience

• 3 to 5 years’ of related experience.
• Experience in managing a portfolio of customer relationships.
• Supply chain, sales and/or business development experience is considered an asset.

Other Requirements

• Strong spoken and written communication skills.
• Strong relationship-building skills. Able to establish and maintain effective working relationships with all levels of employees and external parties, notably intermodal shippers.
• Excellent customer service skills.
• Superior judgment and tact in dealing with sensitive issues and confidential information
• Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
• Enthusiastic and self-motivated. Works well individually as well as in a team environment.
• Proficient in MS Office, especially Microsoft Word, Excel, and PowerPoint
• Able to obtain security clearance under Transport Canada’s Security Clearance Program.
• Possess valid Class 5 Drivers License.

The starting base salary range for this role is $86,755 – 108,444

Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.

Individuals of Indigenous descent are strongly encouraged to apply.

POSITION SUMMARY

The Prince Rupert Port Authority has a duty to ensure that all projects taking place within the lands and waters of its jurisdiction meet an appropriate standard of design and safety.  To that end, the role of the Manager, Technical Compliance is to assist and support the technical review of projects to ensure that that standard is being met.  

This position would be responsible for identifying the relevant codes and standards to be applied for projects under review and leading the process to ensure they are met.  After a project review is completed and the project is authorized, this position would also be responsible for ensuring that any conditions of that approval are being met throughout construction and into operations.

ACCOUNTABILITIES

• Monitors planned and active projects within PRPA’s regulatory jurisdiction, including those executed by PRPA as well as external proponents. 
• Determines the applicable codes and standards to apply to those projects to meet PRPA’s responsibility to ensure that they meet an acceptable level of safety and design.
• Determines the required deliverables and documents to be provided by project proponents to prove compliance with the above codes and standards.
• Reviews the required deliverables and documents to ensure they meet the applicable standards and codes. 
• Identifies the additional expertise and resources, both internal and external, necessary to assist and work within a team to complete the above tasks.
• Lead procurement process for obtaining external resources (consultants and vendors) and subsequently manage their work and performance.
• Manage system for tracking the progress of projects to ensure that the appropriate deliverables have been provided at appropriate project milestones.
• Assist PRPA’s Commercial and Regulatory Affair department with preparing Port Authority Operations Regulation (PAOR) authorizations.
• After the issuance of the PAOR authorization to a proponent, monitor for compliance with the conditions of the authorization, some of which may be operational conditions that continue beyond the completion of the project. 
• Ensures that project documentation and all due diligence records including monitoring/compliance activities are maintained.
• Participates on multi-disciplinary teams with other Port staff in furthering project developments and tenant oversight.
• Performs other duties as directed by the Director, Project Services.

JOB SPECIFICATIONS

Formal Education

• University Degree in relevant engineering discipline.
• Professional Engineer (P.Eng.), Engineer in Training (EIT) or engineer eligible for registration with Engineers and Geoscientists BC.
• Engineering technologists with suitable experience will also be considered.

Related Experience

•  3 to 5 years’ related experience.
  

Other Requirements

• Good written and spoken communications skills.
• Good leadership, planning, organizational and problem solving skills .
• Strong consultation, facilitation, delegation and coaching skills.
• Strong analytical, problem solving and decision-making skills.
• Superior judgment and tact in dealing with sensitive issues and confidential information.
• Excellent relationship building skills. Able to establish and maintain effective working relationship with subordinates, peers and superiors.
• Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
• Enthusiastic and self-motivated. Works well individually as well as in a team environment.
• Creative and intuitive thinker.
• Resilient. Embraces change and thrives on change.
• Thrives in high-paced entrepreneurial environment.
• Strategic and visionary thinker. Demonstrates commitment to the Port’s Vision.
• Self-motivated.
• Strong commitment to workplace safety.
• Proficient in MS Office, Microsoft Projects, Excel and PowerPoint.
• Occasional travel.
• Able to obtain security clearance under Transport Canada’s Security Clearance Program.
• Possess a valid Class 5, or equivalent, Driver’s Licence and be willing to provide a driver’s extract.

The starting base salary range for this role is $102,937 – $128,671

Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.

Individuals of Indigenous descent are strongly encouraged to apply.