Manager, Talent Management


Manager, Talent Management

POSITION SUMMARY

Reporting to the VP, People, Performance and Culture, this role will manage the Human Resources Talent portfolio of Prince Rupert Port Authority (PRPA) to ensure that Talent Programs and strategies, including Strategic Workforce Planning, Talent Acquisition, Leadership Development, Performance Management, Succession Planning, Organizational Design, Change Management, and Learning & Competency Development are aligned to PRPA’s values-driven culture and deliver on the strategic business imperatives.

MAJOR POSITION ACCOUNTABILITIES

Operations:

  • Provides professional expertise to design and manage Talent Programs, processes, and systems required to achieve business goals and results.
  • Collaborates with business partners and leaders to design and implement Talent Management Plans -this may include succession plans, leadership and individual development planning, short and long-term strategic org design, recruiting goals/objectives, and team effectiveness strategies.
  • Develops internal talent acquisition communication strategies, including creating recruiting material, talking points, and change management plans aligned with our talent brand story and standards.
  • Closes interaction and communication with various stakeholders (group/ regional/ local HR and business representatives) to understand Talent Management needs and translate these into requirements and actionable solutions
  • Develops, manages, and maintains the Talent framework, cycles and supporting guidelines for Talent Management.
  • Compiles, monitors, and reports relevant data related to Regional Talent Management and delivers formal presentations on a variety of Talent Management topics.
  • Purposefully builds positive working relationships internally at all levels as well as alliances and partnerships externally by fostering trust, collaboration, and teamwork; demonstrates sensitivity and openness to others’ views; uses emotional intelligence to adapt interpersonal style to relate well to others. 
  • Implements the Talent Framework for talent reviews and succession planning at the corporate level for Group Functions.
  • Participates in the annual business/budget review and completes the departmental budget, monitoring the budget to ensure it is achieved.
  • Monitors process and Talent project quality and take corrective action to ensure projects comply with standards.
  • Conducts statistical analyses to help identify data-driven solutions and the impact of solutions on the business – analyzes selection process results while benchmarking with industry trends.
  • Measures the effectiveness of Talent Development programs, systems, tools, and procedures by establishing operational standards and supports the standardization of talent management metrics across the organization to improve client experience and efficiency.

Leadership:

  • Develops team members, builds engagement, elevates, and manages staff performance through regular one-on-one meetings and performance by leveraging constructive feedback, accurate assessment of individual capabilities, coaching, and development opportunities to improve others. 
  • Provides direction to the HR team on the Talent vision and strategy and its alignment to PRPA’s corporate values and strategic plan.
  • Monitors policies relating to personnel actions, training, and professional development programs. 
  • Manages teamwork and time off to ensure business continuity while providing PRPA with a high level of service. 

WORKING CONDITIONS

  • Works predominately in an office environment.
  • Regular, full-time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour lunch break (unpaid).

JOB SPECIFICATIONS

Formal Education:

  • Bachelor’s degree in Human Resources, Organizational Development, or other related field required.

Related Experience:

  • Generally, requires 5 to 7 years of related experience, with a minimum of five (5) years of demonstrated Workforce Management or Staff/Leadership Development.
  • Proven project, analytical and problem-solving skills, and ability to manage multiple tasks simultaneously to successful completion in a fast-paced environment.
  • Communicate clearly and succinctly, both verbally and in writing to exchange information and seek out specific information from others.
  • Proven ability to communicate complex results and implications incorporates different perspectives into deliverables.
  • Proven ability to tailor the style to audience and level of communication.
  • Strategic and visionary mindset, self-driven with strong initiative.
  • Autonomous contributor who is both a self-starter and can work independently with minimal supervision.
  • Ability to assess skills and behaviour and deliver feedback and recommendations. 
  • Experience with HR information systems and data analysis, including learning management systems.
  • Proven high-level training delivery, consulting, and classroom facilitation skills.
  • Experience creating and facilitating learning and development programs using adult learning theories and experiential learning concepts.
  • Ability to motivate, coach and build relationships at all levels of the organization.
  • Excellent team collaboration and the ability to establish positive working relationships across the organization.
  • Excellent ability to manage and influence change.

Other Requirements:

  • Proficient in MS Office, especially Microsoft Word, Excel, and PowerPoint.
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program.
  • Possess valid Class 5 Driver’s Licence.

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence to:

Ivy Group
Sue Sinclair 604.345.5437 sue@myivy.co

Emily Murgatroyd 604.377.9255 emily@myivy.co

Manager, Talent Management

Interested candidates are requested to submit their applications to Ivy Group : Sue Sinclair 604.345.5437 sue@myivy.co Emily Murgatroyd 604.377.9255 emily@myivy.co.

Other career opportunities

Position

Posting Date
Closing Date

Harbour Master

The Harbour Master maintains safe, orderly and efficient marine operations through adherence to prescribed orders and standards, and conventional marine operating procedures.
2023/05/24
2023/07/25
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POSITION SUMMARY  

The Harbour Master maintains safe, orderly and efficient marine operations through adherence to prescribed orders and standards, and conventional marine operating procedures. The incumbent ensures the smooth and efficient turn-around of all vessels calling on the Port by close co-ordination with shipping agents, terminal operators, Pacific Pilotage Authority (PPA), BC Coast Pilots (BCCP), and local agencies. The Harbour Master is responsible for all the waters of Prince Rupert Harbour as detailed in Schedule A of the Letters Patent for the Prince Rupert Port Authority (PRPA).   

MAJOR POSITION ACCOUNTABILITIES 

  • Responsible for the Port’s safe, orderly and efficient marine operations through adherence to prescribed orders and standards, and conventional operating procedures.  Maintains continuous monitoring of vessel movements within the Port to include the assigning of berths and anchorages. Ensures the smooth and efficient turn-around of all vessels calling on the Port through close co-ordination with shipping agents, and all Federal, Provincial, and local agencies.
  • Develops Marine Operations standard operating procedures and policies to continuously improve the efficiency and safety of marine and marine related operations. Ensures compliance with the Canada Marine Act, Canada Port Authority Operating Regulations and the Port Authority’s Practices and Procedures. Maintains and updates the Port Information Guide and Port Sections Guide which contains the Port’s approved marine practices and procedures.
  • Advises the VP, Operations, Planning & Infrastructure on marine matters to ensure that current and planned Port developments are efficient and safe, and in compliance with marine and navigational conventions. Provides support to the organization in accomplishing objectives through advice on marine and facility operational matters, special projects and the development and updating of the Port’s strategic plans and budgets.
  • Ensures continuous improvement and awareness of marine operations within Prince Rupert Harbour and its approaches by building, maintaining and leveraging relationships with local First Nation marine teams; PPA; BCCP; BC Chamber of Shipping (BC COS); Shipping Federation of Canada; TC Marine Safety; DND/MSOC(W); CCG Pacific AC/Ops/Nav Programs, VOC, SAR, ER, MCTS; RCMSAR; Canadian Hydrographic Services; SAAM Towage; Seaspan, WCMRC; CBSA, DFO; Port Edward Harbour Authority; in-port bunker suppliers; and BC Ferries. Represents PRPA marine interests at the National CMAC; Pacific Regional CMAC; PACMAR/NANS; Western Marine Community Coalition; Western Marine Advisory Board; Western Region e-Navigation Sub-Committee; and the BC COS Northern Committee.
  • Co-chairs the Port’s Gateway Operations Committee and uses the platform to build trust and partnership amongst the marine operators of the Port through sharing of knowledge and teaching of best operational practices.
  • Is responsible for all vessels belonging to PRPA and provides oversight of the Authority’s boat crews. Provides shared oversight of the Port Security Operations Centre (PSOC) and PSOC staff. Within PSOC maintains full responsibility for marine operations and team effectiveness.
  • Remains on-call after regular office hours to respond to Port Marine Operations requirements and/or emergency callouts and serves as rotational Director of PRPA’s Emergency Operations Centre.
  • Supports the Port’s environmental stewardship program to include monitoring vessel and tenant compliance of environmental policies.
  • Manages the Port’s tide, current and marine meteorological equipment and eNavigation initiatives.
  • Ensures that procedures for the transportation and storage of dangerous goods and explosives within Port limits are maintained, and monitors compliance with such procedures.
  • Provides oversight for operational performance planning and tracking through key performance indicators for harbour and vessel operations. Maintains historical information and statistics on the movement and location of vessels and dangerous goods within Port limits, reporting on significant trends.
  • Develops a Port Marine Operations budget for approval and, when approved, monitors and controls expenditures for marine operations.
  • Assigns, reviews and recommends prepared specifications, tenders, and submissions for approval as required for marine operations-related capital improvement of Port facilities, in compliance with Port policy. Provides technical assistance, and supervision, as required, on Capital Works projects undertaken by PRPA.
  • Performs other miscellaneous duties as directed and assigned.

WORKING CONDITIONS

  • Divides works between an office environment and in the field (outdoors, on, in and around all Port-related property).
  • Regular, Full-Time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour unpaid lunch break .
  • On call after office hours 24/7 for marine operations incidents and/or marine-related emergencies.
  • Physical efforts needed: climbing ladders, lifting or pulling heavy objects.
  • Some exposure to dirt, oil, noise, wet weather, and cold temperature.

JOB SPECIFICATIONS 

Formal Education 

  • Post-secondary diploma or university degree 
  • Sound knowledge of Canada shipping and marine industry 
  • Ability to obtain certificates related to Enforcement Officer and a Transportation Security Clearance 
  • Master Mariner (or equivalent), or foreign going vessel experience a definite asset 

Related Experience 

7 to 10 years of related experience 

Other Requirements 

  • Strong spoken and written communication skills. 
  • Good leadership skills. 
  • Strong consultation, facilitation and coaching skills. 
  • Strong analytical, problem solving and organizational skills. 
  • Superior judgment and tact in dealing with sensitive issues and confidential information. 
  • Excellent relationship building skills. Able to establish and maintain effective working relationships with subordinates, peers and superiors. 
  • Proficient in Microsoft Office, especially Microsoft Word, Excel and PowerPoint. 
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities. 
  • Enthusiastic and self-motivated. Works well individually as well as in a team environment. 
  • Creative and intuitive thinker. 
  • Strategic and visionary thinker. Demonstrates commitment to the Port’s Vision. 
  • Resilient. Embraces change and thrives on change. 
  • Thrives in high-paced entrepreneurial environment. 
  • Possesses or can obtain a Federal Level II (Secret) security clearance. 
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada. 
  • Possess valid Class 5 Driver’s Licence and be willing to provide drivers extract. 

Individuals of Indigenous descent are strongly encouraged to apply. 

**Please indicate in the “Message” field of the application form if you identify as Indigenous. 

Interested candidates are requested to submit their application via this link.

This position is not available for remote work.

Administrative Assistant – Trade Development & Real Estate

Reporting to the Vice President, Trade Development & Real Estate, the Administrative Assistant provides administrative support to the Vice President and to the Trade Development and Real Estate teams to ensure the effective and smooth operation of the department. 
2023/05/23
2023/06/07
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POSITION SUMMARY 

Reporting to the Vice President, Trade Development & Real Estate, the Administrative Assistant provides administrative support to the Vice President and to the Trade Development and Real Estate teams to ensure the effective and smooth operation of the department. 

MAJOR POSITION ACCOUNTABILITIES 

  1. Maintains the Department’s office filing system and coordinates the filing of the Department’s correspondence. 
  2. Maintains a department administrative tracking system of expense claims, sick leave, and vacation.
  3. Coordinates accommodating visiting delegations to the Prince Rupert Port Authority including supporting itinerary development and travel logistics for the department. 
  4. Coordinates business meetings, luncheons and other special functions, as requested. 
  5. Supports the Trade Development & Real Estate department travel needs including booking flights and hotels as well as processing travel expense reports. 
  6. Provides support services (including coordinating conference and video conference calls, coordinating and scheduling meetings and composing a record of meetings etc.)  in support of departmental activities. 
  7. Maintains professional correspondence with all internal and external stakeholders.  
  8. Maintains the department’s Customer Relationship Management (CRM) system to ensure well-organized record keeping of contacts. 
  9. Coordinates the input of reporting from the Trade Development & Real Estate Department, including the management report to the Board of Directors. 
  10. Provides administrative support (including preparing correspondences and undertaking research assignments) to all staff in the Department. 
  11. Provides administrative support to other departments, as required. 
  12. Provides backup assistance to the Receptionist, when needed.  

WORKING CONDITIONS 

  • Works predominately in an office environment 
  • Regular, full-time position (37.5 hours per week).
  • Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour lunch break (unpaid) 

JOB SPECIFICATIONS 

Formal Education 

Post-secondary education 

Related Experience 

Minimum five years’ related experience 

Other Requirements 

  • Good spoken and written communication skills 
  • Good customer service skills 
  • Good analytical, problem solving and organizational skills. 
  • Good judgment and tact in dealing with sensitive issues and confidential information. 
  • Good relationship building skills. Able to establish and maintain effective working relationships with all levels of employees. 
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities. 
  • Enthusiastic and self-motivated. Works well individually as well as in a team environment. 
  • Creative and intuitive thinker 
  • Resilient. Embraces and thrives on change. 
  • Thrives in a high-paced entrepreneurial environment. 
  • Proficient in Microsoft Office, especially Microsoft Word, Excel and PowerPoint 
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada. 
  • Possess valid Class 5 Driver’s License 
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program 

Individuals of Indigenous descent are strongly encouraged to apply. 

**Please indicate in the “Message” field of the application form if you identify as Indigenous. 

Interested candidates are requested to submit their application via this link by Wednesday, June 7th, 2023.

This position is not available for remote work.

Manager, Supply Chain Optimization

The Manager, Supply Chain Optimization is responsible for managing and enhancing supply chain efficiency and sustainability in the Port of Prince Rupert.
2023/05/11
2023/05/29
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POSITION SUMMARY

Reporting to the Director, Gateway Operations & Planning the Manager, Supply Chain Optimization is responsible for managing and enhancing supply chain efficiency and sustainability in the Port of Prince Rupert.

The Manager, Supply Chain Optimization understands business needs across marine, road, and rail sectors and delivers creative solutions to complex challenges. This position effectively manages strategic optimization projects involving cross-functional teams of both technical and operational resources.  Through performance analytics, management of digitalization and data sharing initiatives, and close collaboration with internal and external stakeholders, the Manager, Supply Chain Optimization drives innovation throughout the Gateway and across the supply chain. 

MAJOR POSITION ACCOUNTABILITIES

  1. Responsible for implementing supply chain optimization initiatives to strengthen competitive advantage, increase operational efficiency, drive trade, and promote sustainability in the Port of Prince Rupert.
  2. Identifies business needs and data requirements in support of optimization initiatives.
  3. A key contributor to the development and implementation of the Port’s optimization strategies.
  4. Participates in the development of departmental strategic planning and responsible for the implementation of initiatives designed to further supply chain optimization.
  5. Works collaboratively with PRPA’s technical team to plan, develop, and implement digitalization initiatives.
  6. Adheres to PRPA’s project management and procurement guidelines, including stage gating processes.
  7. Manages supply chain optimization and digitalization projects, ensuring projects are delivered on time, on budget, and in scope.
  8. Engages with industry stakeholders and third-party service providers on data sharing and acquisition in support of digitalization initiatives.
  9. Manages and prioritizes multiple projects concurrently.
  10. Provides project updates and presentations to the Director, Gateway Operations & Planning and other PRPA functional teams, as required.
  11. Identifies opportunities for process improvements within port operations and supply chain logistics, and initiates proposals and projects accordingly.
  12. Promotes and manages operational sustainability initiatives to further PRPA’s role as an industry leader in environmental stewardship.
  13. Manages external service providers, contractors and consultants in providing products, services and support to optimization initiatives.
  14. Performs operational data analytics and prepares terminal performance reports on an ongoing basis.
  15. Involves in various cross-functional teams for the purposes of planning, development, and implementing optimization initiatives.
  16. Manages, aligns, and motivates diverse project teams comprised of cross-functional internal team members and external consultants.
  17. Plans, tracks, and manages project costs in alignment with the overall departmental budget.
  18. Participates in the planning and the review of the departmental budgeting process.

WORKING CONDITIONS

  • Works predominately in an office environment.
  • Regular, full-time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour unpaid lunch break.

JOB SPECIFICATIONS

Formal Education

Post-secondary education (e.g., supply chain management, data management/analytics, digital technology, etc.)

Related Experience

5 to 7 years of related experience at a management level in a related field (e.g. operations, project management, logistics, etc.)

Other Requirements

  • Excellent communication skills to effectively collaborate with internal and external stakeholders.
  • Good customer service skills.
  • Good organizational skills and attention to details.
  • Sound judgment and tact in dealing with sensitive issues and confidential information.
  • Good relationship building skills. Able to establish and maintain effective working relationship with internal and external stakeholders.
  • Excellent project management skills.
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
  • Demonstrated ability to lead teams towards clearly defined goals, analyze data to produce meaningful results, and manage projects effectively.
  • A comprehensive understanding of data management and digitalization technologies.
  • Enthusiastic and self-motivated. Works well individually as well as in a team environment.
  • Thrives in high-paced entrepreneurial environment.
  • Proficient in MS Office, especially Microsoft Word, Excel, and PowerPoint.
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program.
  • Possess a valid Class 5 Driver’s Licence.

Individuals of Indigenous descent are strongly encouraged to apply. 

**Please indicate in the “Message” field of the application form if you identify as Indigenous. 

Interested candidates are requested to submit their application via this link by Monday, May 29th, 2023.

This position is not available for remote work.