POSITION SUMMARY  

The Harbour Master maintains safe, orderly and efficient marine operations through adherence to prescribed orders and standards, and conventional marine operating procedures. The incumbent ensures the smooth and efficient turn-around of all vessels calling on the Port by close co-ordination with shipping agents, terminal operators, Pacific Pilotage Authority (PPA), BC Coast Pilots (BCCP), and local agencies. The Harbour Master is responsible for all the waters of Prince Rupert Harbour as detailed in Schedule A of the Letters Patent for the Prince Rupert Port Authority (PRPA).   

MAJOR POSITION ACCOUNTABILITIES 

• Responsible for the Port’s safe, orderly and efficient marine operations through adherence to prescribed orders and standards, and conventional operating procedures.  Maintains continuous monitoring of vessel movements within the Port to include the assigning of berths and anchorages. Ensures the smooth and efficient turn-around of all vessels calling on the Port through close co-ordination with shipping agents, and all Federal, Provincial, and local agencies.
• Develops Marine Operations standard operating procedures and policies to continuously improve the efficiency and safety of marine and marine related operations. Ensures compliance with the Canada Marine Act, Canada Port Authority Operating Regulations and the Port Authority’s Practices and Procedures. Maintains and updates the Port Information Guide and Port Sections Guide which contains the Port’s approved marine practices and procedures.
• Advises the VP, Operations, Planning & Infrastructure on marine matters to ensure that current and planned Port developments are efficient and safe, and in compliance with marine and navigational conventions. Provides support to the organization in accomplishing objectives through advice on marine and facility operational matters, special projects and the development and updating of the Port’s strategic plans and budgets.
• Ensures continuous improvement and awareness of marine operations within Prince Rupert Harbour and its approaches by building, maintaining and leveraging relationships with local First Nation marine teams; PPA; BCCP; BC Chamber of Shipping (BC COS); Shipping Federation of Canada; TC Marine Safety; DND/MSOC(W); CCG Pacific AC/Ops/Nav Programs, VOC, SAR, ER, MCTS; RCMSAR; Canadian Hydrographic Services; SAAM Towage; Seaspan, WCMRC; CBSA, DFO; Port Edward Harbour Authority; in-port bunker suppliers; and BC Ferries. Represents PRPA marine interests at the National CMAC; Pacific Regional CMAC; PACMAR/NANS; Western Marine Community Coalition; Western Marine Advisory Board; Western Region e-Navigation Sub-Committee; and the BC COS Northern Committee.
• Co-chairs the Port’s Gateway Operations Committee and uses the platform to build trust and partnership amongst the marine operators of the Port through sharing of knowledge and teaching of best operational practices.
• Is responsible for all vessels belonging to PRPA and provides oversight of the Authority’s boat crews. Provides shared oversight of the Port Security Operations Centre (PSOC) and PSOC staff. Within PSOC maintains full responsibility for marine operations and team effectiveness.
• Remains on-call after regular office hours to respond to Port Marine Operations requirements and/or emergency callouts and serves as rotational Director of PRPA’s Emergency Operations Centre.
• Supports the Port’s environmental stewardship program to include monitoring vessel and tenant compliance of environmental policies.
• Manages the Port’s tide, current and marine meteorological equipment and eNavigation initiatives.
• Ensures that procedures for the transportation and storage of dangerous goods and explosives within Port limits are maintained, and monitors compliance with such procedures.
• Provides oversight for operational performance planning and tracking through key performance indicators for harbour and vessel operations. Maintains historical information and statistics on the movement and location of vessels and dangerous goods within Port limits, reporting on significant trends.
• Develops a Port Marine Operations budget for approval and, when approved, monitors and controls expenditures for marine operations.
• Assigns, reviews and recommends prepared specifications, tenders, and submissions for approval as required for marine operations-related capital improvement of Port facilities, in compliance with Port policy. Provides technical assistance, and supervision, as required, on Capital Works projects undertaken by PRPA.
• Performs other miscellaneous duties as directed and assigned.

WORKING CONDITIONS

• Divides works between an office environment and in the field (outdoors, on, in and around all Port-related property).
• Regular, Full-Time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour unpaid lunch break .
• On call after office hours 24/7 for marine operations incidents and/or marine-related emergencies.
• Physical efforts needed: climbing ladders, lifting or pulling heavy objects.
• Some exposure to dirt, oil, noise, wet weather, and cold temperature.

JOB SPECIFICATIONS 

Formal Education 

• Post-secondary diploma or university degree 
• Sound knowledge of Canada shipping and marine industry 
• Ability to obtain certificates related to Enforcement Officer and a Transportation Security Clearance 
• Master Mariner (or equivalent), or foreign going vessel experience a definite asset 

Related Experience 

7 to 10 years of related experience 

Other Requirements 

• Strong spoken and written communication skills. 
• Good leadership skills. 
• Strong consultation, facilitation and coaching skills. 
• Strong analytical, problem solving and organizational skills. 
• Superior judgment and tact in dealing with sensitive issues and confidential information. 
• Excellent relationship building skills. Able to establish and maintain effective working relationships with subordinates, peers and superiors. 
• Proficient in Microsoft Office, especially Microsoft Word, Excel and PowerPoint. 
• Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities. 
• Enthusiastic and self-motivated. Works well individually as well as in a team environment. 
• Creative and intuitive thinker. 
• Strategic and visionary thinker. Demonstrates commitment to the Port’s Vision. 
• Resilient. Embraces change and thrives on change. 
• Thrives in high-paced entrepreneurial environment. 
• Possesses or can obtain a Federal Level II (Secret) security clearance. 
• Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada. 
• Possess valid Class 5 Driver’s Licence and be willing to provide drivers extract. 

Individuals of Indigenous descent are strongly encouraged to apply. 

**Please indicate in the “Message” field of the application form if you identify as Indigenous. 

Interested candidates are requested to submit their application via this link.

This position is not available for remote work.

POSITION SUMMARY 

Reporting to the Vice President, Trade Development & Real Estate, the Administrative Assistant provides administrative support to the Vice President and to the Trade Development and Real Estate teams to ensure the effective and smooth operation of the department. 

MAJOR POSITION ACCOUNTABILITIES 

1. Maintains the Department’s office filing system and coordinates the filing of the Department’s correspondence. 
2. Maintains a department administrative tracking system of expense claims, sick leave, and vacation.
3. Coordinates accommodating visiting delegations to the Prince Rupert Port Authority including supporting itinerary development and travel logistics for the department. 
4. Coordinates business meetings, luncheons and other special functions, as requested. 
5. Supports the Trade Development & Real Estate department travel needs including booking flights and hotels as well as processing travel expense reports. 
6. Provides support services (including coordinating conference and video conference calls, coordinating and scheduling meetings and composing a record of meetings etc.)  in support of departmental activities. 
7. Maintains professional correspondence with all internal and external stakeholders.  
8. Maintains the department’s Customer Relationship Management (CRM) system to ensure well-organized record keeping of contacts. 
9. Coordinates the input of reporting from the Trade Development & Real Estate Department, including the management report to the Board of Directors. 
10. Provides administrative support (including preparing correspondences and undertaking research assignments) to all staff in the Department. 
11. Provides administrative support to other departments, as required. 
12. Provides backup assistance to the Receptionist, when needed.  

WORKING CONDITIONS 

• Works predominately in an office environment 
• Regular, full-time position (37.5 hours per week).
• Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour lunch break (unpaid) 

JOB SPECIFICATIONS 

Formal Education 

Post-secondary education 

Related Experience 

Minimum five years’ related experience 

Other Requirements 

• Good spoken and written communication skills 
• Good customer service skills 
• Good analytical, problem solving and organizational skills. 
• Good judgment and tact in dealing with sensitive issues and confidential information. 
• Good relationship building skills. Able to establish and maintain effective working relationships with all levels of employees. 
• Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities. 
• Enthusiastic and self-motivated. Works well individually as well as in a team environment. 
• Creative and intuitive thinker 
• Resilient. Embraces and thrives on change. 
• Thrives in a high-paced entrepreneurial environment. 
• Proficient in Microsoft Office, especially Microsoft Word, Excel and PowerPoint 
• Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada. 
• Possess valid Class 5 Driver’s License 
• Able to obtain security clearance under Transport Canada’s Security Clearance Program 

Individuals of Indigenous descent are strongly encouraged to apply. 

**Please indicate in the “Message” field of the application form if you identify as Indigenous. 

Interested candidates are requested to submit their application via this link by Wednesday, June 7th, 2023.

This position is not available for remote work.