Manager, Finance


Manager, Finance

POSITION SUMMARY

Reporting to the Director, Finance, the Manager, Finance is accountable for the accurate and timely preparation of all the Port’s financial statements, monthly reconciliations of all Balance Sheet accounts, and oversight of the organization’s capital assets.

The Finance Manager leads their finance team and oversees financial operations of accounts payable, accounts receivable, financial reporting of operations and capital project reporting. This highly competent and experienced Finance Manager will play a critical role in ensuring the accuracy, integrity, and timely completion of all financial transactions, reports, and statements.

MAJOR POSITION ACCOUNTABILITIES

• Oversee all financial operations, including accounts payable, accounts receivable, general ledger, and treasury function.
• Prepare and analyze the financial statements, including balance sheets, income statements, and cashflow statements and all financial statement notes.
• Ensure the accuracy and completeness of financial reports, including monthly, quarterly and annual financial statements.
• Ensure the accuracy and completeness of the external reports to Transport Canada, Capital Asset reports, Capital Project reports and other ad hoc reporting.
• Collaborate with other departments to ensure financial information is accurate and up-to-date; create strategies to increase teamwork within own organization and across business lines.
• Manage the annual audit process and ensure compliance with all relevant regulations and accounting standards.
• Implement and maintain financial policies and procedures to ensure compliance with internal controls and other relevant accounting standards.
• In collaboration with the Manager, Budgets, develops proposals on best practices in accounting policies and procedures for the Director, Finance and Executive to approve.
• Prepares memorandums for the organization’s accounting treatment under IFRS for key transactions entered by PRPA.
• Lead continuous reporting process enhancements, including implementing additional technology solutions to further improve efficiencies.
• Lead and manage the finance team, including hiring, training and development of staff.
• Provide financial analysis and advice to senior management to support strategic decision making.
• Maintain relationships with external auditors and other financial professionals.
• Maintains and reconciles the General Ledger and bank account of Prince Rupert Terminals Inc. and provides oversight, guidance and reviews all transactions and reconciliations for the Harbour Debris Society.
• Maintains accounting process documentation and accounting forms for use of the organization.
• Completes assignments on behalf of the Director, Finance, and others, as required.

CANDIDATE PROFILE

• Minimum of 5 years of progressive experience in financial management, with at least 2 years in a supervisory role.
• Professional accounting designation preferred (CA, CGA, CMA and/or CPA) plus 2 years of progressively more responsible roles in a financial environment; or
• Diploma in a related discipline (e.g. Business, Finance or Accounting) plus 5 years of progressively more responsible roles in a financial environment.
• Self-motivated with strong time management and organizational skills
• Excellent leadership, communication, and interpersonal skills
• Ability to consistently exercise a high level of professional judgement and independence.
• Strong attention to detail and accuracy.
• Embraces and thrives on change and continuous improvement efforts.
• Full and complete knowledge of the Microsoft BC365 General Ledger, Accounts Receivable, Accounts Payable, & Capital Asset Modules.
• Sound knowledge of both computers and MS Office, especially Word, Excel and PowerPoint.
• Strong written and verbal presentation skills.
• Able to obtain security clearance under Transport Canada’s Security Clearance Program.
• Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.

Starting base salary for this role ranges from $120,625 – $140,728.

Interested candidates are requested to submit their application via this link.

Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.

Manager, Finance

Position will remain open until filled.

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Closing Date

Property Administrator

The Property Administrator oversees PRPA’s diverse real estate portfolio, including property and tenant management, to provide effective real estate support to internal and external stakeholders on commercial, retail, and industrial property matters.
2023/08/10
2024/03/31
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POSITION SUMMARY 

Reporting to the Real Estate Manager, the Property Administrator oversees PRPA’s diverse real estate portfolio, including property and tenant management, to provide effective real estate support to internal and external stakeholders on commercial, retail, and industrial property matters. The Real Estate business unit manages a dynamic portfolio which helps to shape and support the ongoing growth and development of the Port of Prince Rupert. 

MAJOR POSITION ACCOUNTABILITIES 

  • Manages PRPA’s property and tenant management system, by collecting, inputting, tracking, and preparing reports to maintain accurate and up-to-date corporate lease, property, and property tax data.  
  • Oversees the administration of property tax related matters in collaboration with PRPA’s finance department.
  • Assists the Manager with the administration of PRPA’s real estate assets, providing information and guidance to the staff, consultants, and interdisciplinary internal and external stakeholders. 
  • Undertakes research and data collection to assist in the preparation of memos, reports and correspondence responding to internal and external stakeholder requests regarding property, project, and due diligence matters.  
  • Coordinates with various technical experts on the creation of maps, graphics, and presentations for internal and external communications.   
  • Prepares property and rent reviews by analyzing a variety of reports, including appraisals, surveys, property condition assessments, and feasibility studies.  
  • Support the preparation, collection, and submission of memos, reports, and documents in real estate transactions.  
  • Supports and contributes on behalf of the Real Estate business unit to various strategic departmental and corporate initiatives, including process improvements.

WORKING CONDITIONS 

  • Works predominately in an office environment. 
  • Regular, full-time position (37.5 hours per week). 
  • Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with a 1-hour lunch break (unpaid). 

JOB SPECIFICATIONS 

Formal Education 

Post-secondary diploma or University degree in a related field or equivalent work experience: paralegal, real estate, business, commerce, property management, or appraisals 

Related Experience 

Minimum 3 years’ experience in at least one of the following areas: paralegal, real estate or property law, planning and development, conveyancing, surveying, or appraisals. 

Other Requirements 

  • Experience in conducting research, data collection and maintaining data integrity.  
  • Superior judgement and tact in dealing with sensitive issues and confidential information. 
  • Strong analytical problem-solving with the ability to exercise independent judgment. 
  • Strong writing, organizational skills, and attention to detail. 
  • Experience working with lease documentation and related legal work. 
  • Ability to calculate valuations on real property, reviewing property drawings and maps. 
  • Effective communicator, working well in a team environment and establishing and maintaining effective working relationships with all employees and external parties. 
  • Enthusiastic and self-motivated.  
  • Thrives in a high-paced environment. 
  • Proficient in MS Office, especially Outlook, Word, Excel and PowerPoint. 
  • Demonstrates commitment to the Port’s Vision and Mission. 
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program. 
  • Possess a valid Class 5 Driver’s License

Starting base salary for this role ranges from $71,242 – $83,114

This position is located in PRPA’s Vancouver, BC location.

Interested candidates are requested to email their application to careers@rupertport.com.

Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.

Commercial & Regulatory Affairs Legal Assistant

Reporting to the Director, Legal Services, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule. 
2023/11/06
2024/03/31
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POSITION SUMMARY 

Reporting to the Director, Legal Services, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule. 

MAJOR POSITION ACCOUNTABILITIES 

  • Provides legal support services to the Commercial & Regulatory Affairs Department by ensuring that correspondence, appointments, and administrative services are effectively handled, which includes ensuring appropriate and timely filing, response and follow-ups on emails and files and maintaining working knowledge of the various files and initiatives of the department.
  • Prepares a variety of documents including initial drafts of standard contracts, legal memos, short form leases, policies, correspondence, and other standard form documents, and presentations, and conducts research and special projects as required.
  • Responsible for overall oversight of the Commercial & Regulatory Affairs department, including maintaining department calendar, schedules, and task lists, coordinating task assignments for the department, and diarizing files and calendars of applicable court dates or other work-related deadlines.
  • Maintains a working knowledge of corporate files, including the commercial initiatives, contracts, lease and property, and regulatory files.
  • Responsible for the input and maintenance of department correspondence, documents and other file materials into the electronic database (M-Files and department filing system) on a timely basis and the preparation of automated reports as required.
  • Tracks the CRA department’s work accomplishments and progress towards organizational strategic objectives. Responsible for conducting annual Legal Department Survey and tracking performance of KPIs.
  • Coordinates the budget development and review process for the department to ensure process timelines are met, and responsible for scheduling regular budget reviews and for ensuring invoices are properly coded for the Finance Department.
  • Coordinates the collection of information from department personnel for inclusion in the Commercial & Regulatory Affairs department’s sections of the Board Management report, Major Projects Committee report, and other Board materials as required.
  • Assists the Associate Corporate Secretary & Compliance Officer in collecting necessary information from various departments and preparing responses to requests/complaints under the Access to Information, Official Languages, and Privacy Acts.
  • Participates in departmental and project meetings for purposes of recording activity, meeting discussions, action items, and outcomes for corporate records.
  • Coordinates with departmental staff the transfer and receipt of commercial documents via file transfer software with external legal counsel, consultants, and project proponents.
  • Coordinates business meetings, luncheons and other special functions, as required.
  • Makes all travel arrangements and prepares expense claim reports on behalf of the Commercial & Regulatory Affairs Department and PRPA Board of Directors.
  • Ensures that all confidential files and correspondence (emails, letters, contracts, meetings, etc.) are handled confidentially, professionally, and efficiently.
  • Maintains good public relations by ensuring that callers, both in person and on the telephone, receive required information, or are directed to the appropriate person.
  • Performs other duties as required.

WORKING CONDITIONS 

  • Works predominately in an office environment. 
  • Regular, full-time position (37.5 hours per week). 
  • Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour lunch break with the option to participate in flex-time program.

JOB SPECIFICATIONS 

Formal Education 

• Minimum 2 years post-secondary education – legal assistant designation or university degree considered an asset. 

Related Experience 

• Minimum 2 years’ related experience as an executive assistant, legal assistant, or other comparable experience. 

Other Requirements 

  • Self-directed individual 
  • Strong organizational skills with excellent attention to detail. 
  • Excellent judgment and tact in dealing with sensitive issues and confidential information. 
  • Resilient – Embraces and thrives on change. 
  • Excellent spoken and written communication skills. 
  • Excellent analytical, problem solving and organizational skills. 
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities. 
  • Strong leadership skills. 
  • Good relationship-building skills. Able to establish and maintain effective working relationship with the Board and employees at all levels in the organization. 
  • Demonstrates commitment to PRPA’s Vision, Mission, and values.
  • Sound knowledge of computers and proficient in MS Office, especially Outlook, Word, Excel, and Powerpoint. 
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada 
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program

This position is not available for remote work.

Starting base salary for this role ranges from $71,242 – $83,114

Interested candidates are requested to email their application to careers@rupertport.com.

Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.

Business Analyst

The Business Analyst plays a key role in delivering business intelligence to internal and external users. The position supports decision-making and creates awareness of the organization’s competitive position by working closely with other functions to develop, design and produce reports related to the business environment, cargo volumes, market share, supply chain performance and other aspects of gateway competitiveness across all lines of business.  
2023/12/07
2024/03/31
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POSITION SUMMARY 

The Business Analyst plays a key role in delivering business intelligence to internal and external users. The position supports decision-making and creates awareness of the organization’s competitive position by working closely with other functions to develop, design and produce reports related to the business environment, cargo volumes, market share, supply chain performance and other aspects of gateway competitiveness across all lines of business.  

The Business Analyst is required to undertake research collaboratively with both internal and external parties to support the development of proactive, credible and actionable insights, options and recommendations to management and supply chain partners.   

MAJOR POSITION ACCOUNTABILITIES 

  • Monitors and reports changes in the macroeconomic and business environment that have the potential to create business opportunities or risks for the organization, its terminals as well as its supply chain partners.
  • Performs market research and analytical support in identifying new cargo opportunities.
  • Assists with the investigation of changes to trade patterns, industry dynamics and supply chain configurations that could impact existing and potential terminal operators and service providers.
  • Coordinates the research and preparation of a collaboratively developed, multi-case cargo volume forecast for the Port, informed by input from supply chain partners and internal users.
  • Performs research and analysis activities in support of strategic planning process and the development of the Port’s 5-year Business Plan, including review of the business environment, opportunity identification and assessment, development of SWOT analysis, volumes forecasting, and tracking of progress towards reaching the organizational goals and objectives.
  • Assesses business competitiveness by measuring, monitoring and benchmarking gateway performance and market share against competing ports, terminals and services providers at other gateways.
  • Coordinates the timely and accurate fulfilment of decision support reporting along with data and statistics reporting enquiries from internal and external stakeholders.
  • In conjunction with IT, enhances reporting for all PRPA departments requiring business intelligence with respect to port volumes, markets, shippers and cargo performance.
  • Represents the Port at various meetings, conferences, seminars and other functions as prioritized and in consultation with the Director, Business Development, and provides Port management with a record of the proceedings. Builds and fosters effective working relationships with key external agencies such as Transport Canada.

WORKING CONDITIONS 

  • Works predominantly in an office environment.
  • Regular, full-time position (37.5 hours per week).
  • Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour unpaid lunch break.

JOB SPECIFICATIONS 

Formal Education 

Bachelor Degree in Business Administration, Logistics and Transportation, or Economics.  

Related Experience 

2 to 3 years related experience. 

Other Requirements 

  • Strong ability to organize and present data in support of decision making
  • Strong spoken and written communication skills
  • Strong statistical and empirical analytical skills
  • Strong problem solving and organizational skills
  • Experience with technical report writing and requirements analysis, business process modelling/mapping, methodology development, and data modeling.
  • Ability to understand the uses, needs and data requirements of an existing or new report and work collaboratively with IT to develop improved products.
  • Proficient in MS Office, especially Microsoft Word, Excel and PowerPoint; some exposure to MS Project
  • Knowledge of the transportation and logistics industry is an asset
  • Demonstrated ability to learn new skills and acquire industry knowledge
  • Good consultation and facilitation skills
  • Superior judgment and tact in dealing with sensitive issues and confidential information
  • Good relationship building skills. Comfortable working with stakeholders from multiple disciplines and across multiple product lines
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities
  • Enthusiastic and self-motivated. Works well individually as well as in a team environment.
  • Creative and intuitive thinker.
  • Demonstrates commitment to the Port’s Vision.
  • Resilient. Embraces change and thrives on change.
  • Thrives in high-paced entrepreneurial environment.
  • Able to provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program.
  • Possess valid Class 5 Driver License

The starting base salary range for this role is $83,418 – $97,320

Interested candidates are requested to email their application to careers@rupertport.com.

Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.