Manager, Budgets
POSITION SUMMARY
Reporting to the Director, Finance, the Manager, Budgets, will oversee the organization’s budgeting procedures and strengthen relationships with financial stakeholders. In this role, the Budget Manager will be required to analyze the business’s budgets, determine and approve key strategic and growth plans, liaise with internal stakeholders, and produce reports on projections, variances and expenditures.
The Budget Manager should be adept at negotiations/influencing, business strategy, calculating, key business indicators, and making financial decisions. Must be a skilled communicator, excellent at relationship building and able to problem solve.
MAJOR POSITION ACCOUNTABILITIES
- Design effective budget models for departments and the entire organization.
- Determine organizational finance capacities, calculate financial constraints, and develop budget strategies.
- Establish standards and procedures to guide the administration of organizational budgeting.
- Create strategies to optimize the organization’s budgets and spending.
- Monitor spending patterns and implement measures to promote adherence to budgets.
- Implement and maintain accounting & budgeting best practices to ensure the financial good standing of the organization.
- Provide financial analysis and strategic input to facilitate high-level decision-making by management.
- Formulate and develop departmental and organizational budgets with relevant people in the organization.
- Report and explain budget decisions to stakeholders.
- Analyze financial information (e.g., revenues, expenditures and cash management) to ensure all operations are within budget.
- Review budget requests for approval.
- Develop preliminary and final budget documents, including reports, analysis and presentations.
- Maintain budget records, insights and decision points.
- Conduct options analyses for purposes of projections, planning, and forecasting (forecast future budget needs).
- Perform variance analytics between actual and budgeted financial results at the end of each reporting period.
- Suggest spending improvements that increase profits.
- Ensure department managers meet budget submission deadlines.
- Design and implement effective budgeting policies and procedures.
- Support projects/initiatives to improve cash flow and streamline manual business processes and perform financial analysis.
- Collaborate cross-functionally and implement budget processes to support the business.
CANDIDATE PROFILE
- Minimum of 5 years of progressive experience in financial management, with at least 2 years in a supervisory role.
- Professional accounting designation preferred (CA, CGA, CMA and/or CPA) plus 2 years of progressively more responsible roles in a financial environment; or
- Diploma in a related discipline (e.g. Business, Finance or Accounting) plus 5 years of progressively more responsible roles in a financial environment.
- Self-motivated with strong time management and organizational skills
- Excellent leadership, communication, and interpersonal skills
- Ability to consistently exercise a high level of professional judgement and independence.
- Stron3 to 5 years professional experience as a budget analyst, finance analyst, policy analyst, management analyst or closely related position that involved responsibility for budget development, analysis and management.
- Bachelor’s degree from an accredited four-year college or university in economics, finance, accounting, business management, business administration, public administration or a closely related field preferred, or demonstration of knowledge and level of competency associated with a Bachelor’s degree in the above areas.
- Proven work experience as a Budget Manager or Budget Analyst.
- Hands-on experience with accounting software and statistical packages (i.e., Prophix).
- Knowledge of MS Excel (specifically, advanced formulas, pivot tables and charts).
- Familiarity with forecasting methods and data analysis.
- A demonstrable record of promoting organizational growth through effective budget planning.
- Excellent numeracy skills with an attention to detail.
- Exceptional analytical skills, ability to define problems, collect data, establish facts, and draw valid conclusions.
- Knowledge of accounting best practices and regulations.
- Ability to explain budgeting and financial information in plain terms.
- Excellent oral and written communications skills.
- Sound knowledge of computer and proficient in MS Office, especially Word, Excel and PowerPoint.
- Ability to exercise discretion and maintain confidential information.
- Accuracy and attention to detail, with an analytical eye.
- Self-directed individual.
- Able to work independently as well as in a team environment,and able to establish and maintain effective working relationship with all employees and external parties.
- Demonstrates commitment to the Port’s Vision and Mission.
- Thrives in high-paced entrepreneurial environment.
- Embraces and thrives on change.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Possesses valid Class 5 Driver’s Licence.
Individuals of Indigenous descent are strongly encouraged to apply.
Interested candidates are requested to submit their application via this link by Wednesday, May 3rd, 2023.
Manager, Budgets
Interested candidates are requested to submit their application via this link by Wednesday, May 3rd, 202
Other career opportunities
Position
Property Administrator
POSITION SUMMARY
Reporting to the Real Estate Manager, the Property Administrator oversees PRPA’s diverse real estate portfolio, including property and tenant management, to provide effective real estate support to internal and external stakeholders on commercial, retail, and industrial property matters. The Real Estate business unit manages a dynamic portfolio which helps to shape and support the ongoing growth and development of the Port of Prince Rupert.
MAJOR POSITION ACCOUNTABILITIES
- Manages PRPA’s property and tenant management system, by collecting, inputting, tracking, and preparing reports to maintain accurate and up-to-date corporate lease, property, and property tax data.
- Oversees the day-to-day coordination with tenants and PRPA staff, fostering and maintaining collaborative working relations to ensure compliance with lease provisions, maintenance, construction, and other lease matters.
- Assists the Manager with the administration of PRPA’s real estate assets, providing information and guidance to the staff, consultants, and interdisciplinary internal and external stakeholders.
- Undertakes research and data collection to assist in the preparation of memos, reports and correspondence responding to internal and external stakeholder requests regarding property, project, and due diligence matters.
- Coordinates with various technical experts on the creation of maps, graphics, and presentations for internal and external communications.
- Prepares property and rent reviews by analyzing a variety of reports, including appraisals, surveys, property condition assessments, and feasibility studies.
- Support the preparation, collection, and submission of memos, reports, and documents in real estate transactions.
- Supports and contributes on behalf of the Real Estate business unit to various strategic departmental and corporate initiatives, including process improvements.
WORKING CONDITIONS
- Works predominately in an office environment.
- Regular, full-time position (37.5 hours per week).
- Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with a 1-hour lunch break (unpaid).
JOB SPECIFICATIONS
Formal Education
Post-secondary diploma or University degree in a related field or equivalent work experience: real estate, business, commerce, property management, appraisals, or paralegal.
Related Experience
Minimum 3 years’ experience in at least one of the following areas: real estate or property law, planning and development, conveyancing, surveying, or appraisals.
Other Requirements
- Experience in conducting research, data collection and maintaining data integrity.
- Superior judgement and tact in dealing with sensitive issues and confidential information.
- Strong analytical problem-solving with the ability to exercise independent judgment.
- Strong writing, organizational skills, and attention to detail.
- Experience working with lease documentation and related legal work.
- Ability to calculate valuations on real property, reviewing property drawings and maps.
- Effective communicator, working well in a team environment and establishing and maintaining effective working relationships with all employees and external parties.
- Enthusiastic and self-motivated.
- Thrives in a high-paced environment.
- Proficient in MS Office, especially Outlook, Word, Excel and PowerPoint.
- Demonstrates commitment to the Port’s Vision and Mission.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Possess a valid Class 5 Driver’s License
Prince Rupert Port Authority is committed to a culture of equity, diversity, inclusion and belonging. We invite all applicants who identify as women, indigenous, as part of a visible minority and persons with diverse abilities to let us know in the ‘Message’ field of the application form.
This position is not available for remote work.
Interested candidates are requested to submit their application via this link.
Manager, Environmental Review & Compliance
POSITION SUMMARY:
Reporting to the Director, Environmental Planning and Compliance, the Manager, Environmental Review & Compliance has a fundamental role in ensuring the highest standards of environmental protection in the Port’s development and operations. In addition to project reviews and environmental compliance, the role is instrumental in delivering exciting projects with habitat restoration and enhancement as well as leading scientific studies and initiatives for the protection of species at risk. This role provides meaningful opportunities to directly influence the planning and delivery of major developments and the operations of a high-performance Canadian Port. The position also includes opportunities for consulting with Indigenous Communities, the Public, and key stakeholders as part of environmental planning processes.
MAJOR POSITION ACCOUNTABILITIES:
- Oversees development and implementation of Environmental Management Plans for project developments within the Port of Prince Rupert.
- Manages compliance with permits, authorizations and determinations issued under the Fisheries Act, Canadian Environmental Protection Act, Species at Risk Act and Impact Assessment Act.
- Leads environmental effects evaluations for Port Projects.
- Liaises with project proponents, contractors and Port partners and tenants in addressing environmental deficiencies, concerns, and lease/approval performance during planning, construction and operations.
- Ensures that project documentation and monitoring/compliance activities are maintained.
- Participates in multi-disciplinary teams with other Port staff in reviewing and supporting Port developments.
- Manages project-related engagement with Indigenous Groups, the Public, and key stakeholders
WORKING CONDITIONS:
- Works in an office environment and in the field (outdoors, boats, remote or wilderness settings, all weather).
- Requires occasional travel.
- Position is based in Prince Rupert.
- Regular, full-time position (37.5 hours per week).
- Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour lunch break (unpaid).
- May be required to work outside regular work hours.
JOB SPECIFICATIONS:
Formal Education
- University degree in natural or social science or environmental-related field
Related Experience
- Five or more years related experience.
Other Requirements
- Able to work in an outdoor environment in rough terrain and variable weather for extended periods.
- Possess valid Class 5 Driver’s License
- Able to obtain security clearance under Transport Canada’s Security Clearance Program
- Proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
**Prince Rupert Port Authority is committed to a culture of equity, diversity, inclusion and belonging. We invite all applicants who identify as women, Indigenous, as part of a visible minority and persons with diverse abilities to let us know in the ‘Message’ field of the application form.
Interested candidates are requested to submit their application via this link.
This position is not available for remote work.
Maintenance Mechanic
POSITION SUMMARY
Reporting to the Supervisor, Maintenance, the Maintenance Mechanic is a “Hands-on position” responsible for inspecting, repairing, maintaining, installing and modifying the Port’s civil, electrical, mechanical and electromechanical equipment, assets and infrastructure on land and water. The incumbent is also responsible for maintenance on other types of equipment under the control of the Prince Rupert Port Authority, including but not limited to the following areas: Fairview Container Terminal, Ridley Island’s Rail Road and Utility Corridor, Westview Terminal, Atlin Terminal, Ocean Dock, Alaska Ferries, Digby Island Ferry, Scott Road, Port offices and miscellaneous other Port property, including fire suppression systems, pump stations 2 & 3, water treatment chlorination systems, valve chambers, vehicles, boats and other equipment.
The Maintenance Mechanic’s responsibilities also extend to other trade-related disciplines as well as capital project improvements and new project construction, as assigned.
MAJOR POSITION ACCOUNTABILITIES
- Performs maintenance duties and ensures that all PRPA property, infrastructure and equipment are maintained to a very high standard, in compliance with regulatory requirements and PRPA policies.
- Maintains complete records and documentation related to maintenance, testing, repair and modifications to the Port’s infrastructure, controlled equipment and facilities utilizing CMMS (computerized preventative maintenance management system) tools.
- Adheres to maintenance, testing and installation procedures established as acceptable for equipment under the jurisdiction of the Maintenance Department and assists in the review of existing procedures and the development of new procedures.
- Complies with all of the Port’s prevention and safety rules, policies and procedures.
- Assists daily in maintaining a clean, safe, orderly, and hazard-free workplace utilizing 5S practices (sort, set in order, shine, standardize and sustain).
- Assists with the development, implementation and continued use of an appropriate safety management system applicable to the department, but more importantly, actively follows the safety rules and regulations pertaining to the work.
- Assists in maintaining an adequate supply of spare parts.
- Reads and understands technical manuals, drawings and prints.
- Consults with the Director, Asset Management and/or Supervisor, and Maintenance in designing new installations to ensure compliance with Canadian Code requirements and other acceptable installation practices.
- Assists with environmental clean-up operations and responds to fire and security alarms and other related tasks, as required.
- Assists with capital project improvement work through the application of trade skills and the support of other tradespeople.
- Ensures technical, First Aid and all other required certifications are up to date. This includes WHMIS, BCWWA, forklift, truck inspection, Aerial work platform, Fall Protection, etc.
- Must actively participate and contribute in PPI’s (personal performance interviews), including tracking and recording all information.
- Provides mentorship to the maintenance staff enrolled in various apprentice programs.
- Performs other duties as assigned by the Supervisor, Maintenance.
WORKING CONDITIONS
- Works mainly outdoors, in and around all PRPA property and equipment.
- Regular, full-time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM, with 1 hour (unpaid) lunch break. Regular work hours may be revised to meet maintenance or operational needs.
- May occasionally be required to work outside normal working hours.
- On call after office hours and on a weekly rotating or periodic basis.
- Physical ability needed for climbing ladders, working at high heights, including in a bucket truck, lifting and/or pulling heavy objects.
- Some exposure to dirt, oil, noise, wet weather, and cold temperature.
JOB SPECIFICATIONS
Education
- Certified operator with BC Water Wastewater Association, in particular water and wastewater treatment.
- Journeyman in the mechanical /millwright /electrical/fabrication/building disciplines is an asset.
Related Experience
- Certification in rail maintenance.
- Experience in operating small vessels, forklifts, barge loading ramps, and other Commercial related equipment is an asset.
Other Requirements
- Excellent time management and organization skills
- Good communication skills for reporting in person and in our Maintenance software programs.
- Good practical skills to operate a range of hand and power tools and test equipment.
- Good computer skills, including proficiency with Microsoft Word and Excel.
- Demonstrated ability to read and follow drawings, schematics, and technical manuals.
- Able to follow instructions and directions.
- Must be able to adapt to evolving team dynamics.
- Methodical approach to work practices and the ability to take accurate measurements.
- Knowledge and demonstrated ability to apply the applicable Canadian Codes.
- Committed to keeping current with industry changes and developments.
- Must be able to work independently without close/direct supervision.
- Clear and legible spoken and written communication skills.
- Knowledge of preventive maintenance software is an asset.
- Consistent positive demeanour.
- Physically able to perform repetitive motions, heavy lifting, pulling heavy objects, and climbing ladders.
- Possesses normal colour vision.
- Demonstrated commitment to PRPA’s Vision, Mission and Values.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Minimum valid Class 5 Driver’s Licence
Prince Rupert Port Authority is committed to a culture of equity, diversity, inclusion and belonging. We invite all applicants who identify as women, indigenous, as part of a visible minority and persons with diverse abilities to let us know in the ‘Message’ field of the application form.
This position is not available for remote work.
Interested candidates are requested to submit their application via this link.