INDIGENOUS RELATIONS ASSOCIATE
INDIGENOUS RELATIONS ASSOCIATE
The Port of Prince Rupert is located on the scenic North Coast of British Columbia. As Canada’s second largest West Coast port, the Port is strategically situated on the Pacific Rim, with the deepest natural harbour in North America and direct connections to the North American continent by CN Rail’s network reach. Its facilities include modern, high-throughput coal and grain terminals, two cruise terminals and an innovative, intermodal container terminal anchoring the fastest and most reliable trade corridor on the West Coast.
Prince Rupert is home to amazing wildlife and wilderness adventures, unique history and cultural experiences, and the spectacular scenery of the rugged Coast Mountain Range and the Great Bear Rainforest. Easily accessible by air, rail, cruise ship, ferry or car, Prince Rupert’s attractions include First Nation cultural works of art, fine North Coast galleries and boutiques, parks and walking trails, restaurants and coffee shops. A balanced lifestyle might include enjoying a round of golf on the golf course or spending time out on the water kayaking, fishing, or taking in the scenery. Reasonable housing costs, organized sports, volunteer opportunities, modern recreation facilities, community groups and festivals all contribute to a comfortable and fulfilling lifestyle for those living in this community.
POSITION SUMMARY
Reporting to the Manager, Community Relations, the Indigenous Relations Associate supports the creation and coordination of Indigenous relations activities to strategically build and maintain positive relations with Indigenous communities. This includes involvement in organizing and delivering community engagement activities, support of protocols and supporting the organization in managing relationships. This position will act as a point of organizational contact for many indigenous community members and relevant First Nations government staff.
MAJOR POSITION ACCOUNTABILITIES
- Contributes to the development and coordination of PRPA’s Indigenous outreach plan and programs as defined by PRPA’s Public Affairs strategy, through activities that inform, engage and invest in all aspects of local Indigenous communities.
- Supports in delivering programs which include cultural events, community visits and presentations, community related programs, community consultations, site tours and sponsorship activations.
- Maintains regular communication and works cooperatively with Indigenous communities to support collaborative working relationships.
- Supports the development of Indigenous specific communications material, ongoing community awareness of port-related activities through promotional advertising, collateral material, presentations and social media.
- Attends, reports on, and represents the port in Indigenous communities at select community activities, cultural events, information forums, project updates and other relevant meetings.
- Maintains an awareness of, and participate in, all Indigenous activities to foster understanding throughout the organization.
- Provides regular reports to the Manager, Community Relations on relationship development, community engagement and other issues, as required.
- Participates in public affairs issue management through issue identification and issue management tracking, direct engagement with Indigenous community members, identification as a primary contact for community members and facilitation of requests for information and support.
- Identifies new sponsorship or investment opportunities that align with Indigenous affairs objectives and have the ability to serve as community information, education and/or engagement platforms.
- Assists in the coordination and facilitation of PRPA’s Community Investment Fund, including Fund marketing in the Indigenous communities, application process, event planning and execution, application evaluation and follow-up activities.
- Contributes to the coordination and delivery of PRPA’s youth and school-based programming in and for the Indigenous community.
- Ensures all outstanding and ongoing initiative commitments with Indigenous communities are met.
- Ensures the working Relationship Protocol Agreements with each individual Indigenous community are adhered to.
- Participates in environmental review processes, where applicable, and acts as a liaison with indigenous communities throughout.
- Performs other related duties or projects assigned by the Manager, Community Relations, or VP of Public Affairs and Sustainability, as required.
WORKING CONDITIONS
- Works predominantly in an office environment
- Regular, full-time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour lunch break (unpaid)
SPECIFICATIONS
Formal Education
Post-secondary diploma or degree in Business Administration, Communications, Public Affairs, or a related subject is preferred.
Related Experience
- 1 to 3 years’ of relevant experience, including a comprehensive understanding and knowledge of the local Indigenous issues as they relate to development projects in the Prince Rupert area, other energy or industrial/commercial development industry, and new project development
- Proven success in developing and sustaining effective Indigenous relationships
- Strong business background in program management, technical writing, business communication, and public speaking
- Must be familiar with local Indigenous culture, protocols, traditional governance and Indian Act Band governance
- Good judgment and tact in dealing with sensitive issues and confidential information
Other Requirements
- Strong technical writing skills for preparation of presentations, documentation, reports and various communications materials
- Excellent relationship building skills. Able to establish and maintain effective working relationship with all levels of employees in PRPA and with a wide variety of community stakeholders
- Strong cooperation and listening skills including the ability to collaborate effectively and with integrity
- Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities with limited direction
- Enthusiastic and self-motivated. Works well individually as well as in a team environment
- Good analytical, problem solving and organizational skills
- Creative and intuitive thinker
- Proficient in Microsoft Office, especially Microsoft Word, Excel and PowerPoint
- Culturally aware and sensitive to First Nations and Indigenous interests including First Nations etiquette
- Proven ability to develop and advance strategic community solutions
- Tactful and diplomatic in trying circumstances, with strong persuasive influencing skill
- Ability to identify critical issues through various avenues including community consultation and appropriately disseminate information to various stakeholders
- Well-developed emotional intelligence which is critical in this area
- Willing to travel to Indigenous communities and be flexible outside of work hours
- Possess a valid Class 5 Driver’s Licence
- Able to obtain security clearance under Transport Canada’s Security Clearance Program
Individuals of Indigenous descent are strongly encouraged to apply.
Interested candidates are requested to submit their application in confidence by Tuesday, September 7, 2021 to:
Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, B.C., V8J 1A2
Fax: (250) 627-8980
Email: careers@rupertport.com
No telephone inquiries please.
INDIGENOUS RELATIONS ASSOCIATE
Interested candidates are requested to submit their application in confidence by Tuesday, September 7, 2021
Other career opportunities
Position
Real Estate Associate
Real Estate Associate
POSITION SUMMARY
Reporting to the Manager of Real Estate, the Real Estate Associate is responsible for the efficient and effective administration of PRPA’s property portfolio and acts as the primary liaison between PRPA and its tenants.
MAJOR POSITION ACCOUNTABILITIES
- Administers PRPA’s electronic property management system to maintain PRPA’s real property corporate records in MFiles. As the subject matter expert on PRPA’s real property management system, coordinates with other departments to ensure records are accurate, complete, and up-to-date. Working with the support of GIS technician, ensure accurate mapping of PRPA real property and tenants in PRPA’s GeoPort GIS web mapping application.
- Administers and liaises with PRPA tenants to ensure compliance with lease provisions, maintenance, construction, and other lease matters in coordination with the Asset Management, Operations, Commercial & Regulatory Affairs, Project Engineering, Finance and Sustainability departments.
- Understands and supports the Canada Marine Act, Prince Rupert Port Authority Letters Patent, Orders in Council and other historical documents with respect to property matters in order to ensure compliance and accurate record keeping.
- Supports the preparation and filing of relevant documents for property acquisitions and rights, updates to PRPA’s Letters Patent, and registration of other property covenants. Undertakes research, preparation memos and correspondence in the administration and correction of land title records.
- Supports and prepares a variety of land reports including appraisals, surveys, property condition assessments, and feasibility studies. Prepares simple internal property and rent valuations and recommendations for senior staff.
- Prepares annual updates for the Directory of Federal Real Property and BC Assessment. Tracks key performance indicators for the organization’s property.
- Supports the administration and requests for information of PRPA’s PILT obligations and property tax files.
- Through research, data collection and analysis, supports the Manager of Real Estate, senior leadership, and internal and external stakeholders with information requests related to property and tenant matters.
WORKING CONDITIONS
- Works predominately in an office environment.
- Regular, full-time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour lunch break (unpaid).
JOB SPECIFICATIONS
Formal Education
Post-secondary diploma or University degree in a related field or one of the following designations, or equivalent work experience: paralegal, property management, real estate or appraisal license
Related Experience
Minimum 2 years’ experience in at least one of the following areas: real estate or property law, planning and development, conveyancing, surveying, or appraisals.
Other Requirements
- Experience in conducting research, data collection and maintaining data integrity.
- Superior judgement and tact in dealing with sensitive issues and confidential information.
- Strong analytical, problem solving with the ability to exercise independent judgement.
- Strong writing, organizational skills, and attention to detail.
- Experience working with lease documentation and related legal work.
- Ability to calculate valuations on real property, reviewing property drawings and maps.
- Effective communicator, working well in a team environment and able to establish and maintain effective working relationship with all employees and external parties.
- Enthusiastic and self-motivated.
- Thrives in high-paced environment.
- Proficient in MS Office, especially Outlook, Word, Excel and PowerPoint.
- Demonstrates commitment to the Port’s Vision and Mission.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Possess valid Class 5 Driver’s Licence.
Individuals of Indigenous descent are strongly encouraged to apply.
Interested candidates are requested to submit their application via this link by Wednesday, April 26th, 2023.
Administrative Assistant
POSITION SUMMARY
Reporting to the Vice President, Public Affairs & Sustainability, the Administrative Assistant provides executive assistant functions and administrative support for the department.
MAJOR POSITION ACCOUNTABILITIES
- Maintains the Department’s office records management system and coordinates the organization of the Department’s records.
- Maintains a department administrative tracking system for expense claims, business travel, and staff schedules.
- Coordinates accommodating visiting delegations to the Port of Prince Rupert, including supporting itinerary development and travel logistics for the department.
- Coordinates business meetings, luncheons and other special functions.
- Supports the Public Affairs and Sustainability Department travel needs. Schedules hotel/flight accommodations & procures necessary documentation such as registration, passport and payment process all expense reports.
- Provides support services (including coordinating management reporting, budget reporting, coordinating conference and video conference calls, coordinating and scheduling meetings and composing a record of meeting deliberations etc.) in support of department activities.
- Supports coordination of public affairs programs including community information forums, requests for donations and community investment fund applications, and other public engagement initiatives.
- Ensures that the department’s Customer Relationship Management database is updated to track communication and engagement with key stakeholders.
- Responsible as point of contact for Public Affairs and Sustainability Department in responding to information requests and directing queries to appropriate program leads.
- Provides administrative support (including preparing correspondences and undertaking research assignments) to all staff in the Department.
- Participates in community and public engagement initiatives and events as a member of the Public Affairs team, as required.
- Serves as a host at the Port Interpretive Centre, welcoming visitors and answering inquiries related to the port and community, as required.
- Provides administrative support to other departments, as required.
- Performs other executive assistant functions as directed by the Vice President.
WORKING CONDITIONS
- Works predominately in an office environment.
- Regular, full-time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM, with 1 hour lunch break (unpaid).
- Working hours may be varied at times to meet operational needs.
JOB SPECIFICATIONS
Formal Education
Post-secondary education is an asset.
Related Experience
Minimum five years related experience.
Other Requirements
- Good spoken and written communication skills, especially related to correspondence.
- Good customer service skills.
- Good problem solving and organizational skills.
- Good judgment and tact in dealing with sensitive issues and confidential information.
- Good relationship building skills. Able to establish and maintain an effective working relationship with all levels of employees.
- Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
- Enthusiastic and self-motivated. Works well individually as well as in a team environment.
- Creative and intuitive thinker.
- Resilient. Embraces and thrives on change and a high-paced environment.
- Proficient in MS Office, especially Microsoft Word, Excel and PowerPoint.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Possess valid Class 5 Driver’s Licence.
Individuals of Indigenous descent are strongly encouraged to apply.
This position is not available for remote work.
Interested candidates are requested to submit their application in confidence by
Monday, April 10, 2022.
Please apply here