Human Resources Assistant


Human Resources Assistant

POSITION SUMMARY

The Human Resources Assistant provides support to the Human Resources Department in the delivery of services, policies and programs of the Department. In particular, the incumbent provides support in the area of Recruitment & Selection, Human Resources Records Management, Training & Development, Employee Communications, Compensation & Benefits Administration, Employee Performance Management, and Employee Reward & Recognition.

MAJOR POSITION ACCOUNTABILITIES

Recruitment & Selection

  • Provides support in the recruitment and selection process, including acknowledging and tracking all job applications received, circulating applications to the hiring manager, and arranging interviews.
  • Manages the Port’s “Careers” email account.
  • Provides support in the on-boarding of new hires to the organization.
  • Prepares itinerary and coordinates visits of out-of-town job candidates to Prince Rupert.
  • Assists out-of-town new hires in sourcing for professional household movers and in search for temporary accommodation in Prince Rupert.

HR Records Management

  • Updates and maintains the Human Resources Management System database and all employee records and files. Ensures employee records and files are maintained in accordance with statutory requirements and company policies and procedures.
  • Updates on a regular basis the Staff Emergency Contact Information.

Employee Communications

  • Provides support in the administration of the Annual Employee Engagement Survey and Employee Council meetings.
  • Updates and maintains PRPA organizational charts and upload to FileHold for reference by all employees on a regular basis.

HR Policy Development

  • Provides support in the updates and maintenance of the Employee Handbook and the Managers Tool Kit.
  • Maintains database of HR Guidelines and Policies & Procedures. Ensures new/revised HR policies and related HR Forms are uploaded to FileHold for reference by all employees when required.

Employee Relations

  • Actively seeks out employees to develop and promote trust and team spirit in the organization.

Employee Performance Management

  • Assists in the maintenance of all documentations pertaining to the Staff Performance Evaluation Plan (PEP) and Staff Variable Incentive Plan (VIP).

Total Compensation

  • Maintains database of position descriptions.
  • Assists in the participation in external compensation and benefits surveys.
  • Provides support in the administration of the Employee Annual Performance Management System.
  • Provides support in the documentation and administration of the Job Evaluation Program.

Employee Welfare

  • Actively participates as a member of the Social & Recreation Committee (SRC) in organizing social and recreational activities for staff and family members.
  • Coordinates the sending of flowers or fruit baskets to employees away on sick leave.

Employee Rewards & Recognition

  • Administers the Long Service Award Program.
  • Organizes farewell parties for departing employees, including sourcing for appropriate farewell gifts for employees leaving the organization.

Change Management

  • Supports the organization’s change efforts. Interacts with, and influences employees to positively embrace organizational and technological changes.

Strategic Human Resources Management

  • Provides support in preparation of the HR Dashboard.
  • Works on special HR projects assigned by the Director, Human Resources (for example, designing and coordinating HR-specific on-line employee surveys).

Training and Development

  • Provides support in the employee training and development database.

WORKING CONDITIONS

  • Works predominately in an office environment.
  • Regular, full-time position (37.5 hours per week). Regular working hours are Monday to Friday, 8:00 AM to 4:30 PM, with one-hour lunch break (unpaid).

JOB SPECIFICATIONS

 Formal Education

Related Experience

Other Requirements

  • Basic knowledge of related labour laws.
  • Enjoys working with people.
  • Patient, diplomatic and approachable .
  • Good judgment and tact in dealing with sensitive issues and confidential information.
  • Good attention to details and able to multi-task.
  • Enthusiastic and self-motivated. Works well individually as well as in a team environment.
  • Resilient. Embraces and thrives on change.
  • Proficient in Microsoft Office, especially Microsoft Word, Excel, Outlook, PowerPoint and Teams.
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program.
  • Possess valid Class 5 Driver’s Licence.

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by July 15, 2022 (Fri).

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, B.C., V8J 1A2
Fax:     (250) 627-8980
Email:  careers@rupertport.com

No telephone inquiries please.

Human Resources Assistant

Interested candidates are requested to submit their application in confidence by Friday, July 15, 2022.

APPLY NOW

Other career opportunities

Position

Posting Date
Closing Date

Gateway Operator

Reporting to the Director, Gateway Operations & Planning, the Gateway Operator is responsible for the daily monitoring, reporting and operation of the PRPA Gateway.
2022/08/04
2022/08/22
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Gateway Operator

POSITION SUMMARY

Reporting to the Director, Gateway Operations & Planning, the Gateway Operator is responsible for the daily monitoring, reporting and operation of the PRPA Gateway. The Gateway Operator conducts marine, security and road/rail operations duties with support and guidance from the Harbour Master.  The Gateway Operator is also responsible for various administrative tasks such as permit approvals, declarations of security, and the management of the harbour schedule.

MAJOR POSITION ACCOUNTABILITIES

  1. Maintains awareness of all marine activity via radar, AIS, cameras and internet tools.
  2. Ensures that procedures for transportation and storage of dangerous goods and explosives within port limits are maintained and monitors compliance with such procedures.
  3. Ensures continuous monitoring of vessel movements within the Port, including the assigning of berths and anchorages.
  4. Assists in the smooth & efficient turn-around of all vessels calling on the Port by working closely with shipping agents, and all Federal, and local partners.
  5. Approves all gateway operations permits such as dangerous goods, dive, hot work, and paint.
  6. Monitors and maintains access control and security through the gateway via PRPA security systems and related hardware.
  7. Monitors VHF traffic works closely with Marine Communications & Traffic Services for timely response to marine related emergencies.
  8. Acts as a deckhand onboard PRPA vessels as directed by the Supervisor, Marine Operations
  9. Supports PRPA activities pertaining to harbour or at-sea access including Port-sponsored tours, environmental assessments, projects assessments or others as directed.
  10. Responsible for all daily reports, incident reporting and communication to Gateway Operations Management.
  11. Administration of Operational Dashboards, tables, graphs, analytics and other reports to stakeholders and partners.
  12. Responsible for the initiation of the Incident Command process for safety, emergency, marine and security related incidents. This position would play the role of first responder to any safety or security incidences effecting port operations.
  13. Administration of Klein Port Information Management software, and Avigilon Control Management (ACM) and Avigilon Control Centre (ACC) cameras and card access software.
  14. Provides cruise ship operations support on behalf of Gateway Operations. Duties such as ordering lines, security interfacing with declaration of security, staffing Securiguard personnel, signage and requests for water.
  15. Assists in management of Securiguard contractor personnel, day to day operations, cruise ship operations and extra coverage.
  16. Responsible for training and support of the Securiguard contractor personnel.
  17. Performs other duties and projects as directed or assigned.

WORKING CONDITIONS

  • Works in an office environment
  • Shift work rotation, 11 hours in length, 1 week on, 1 week off
  • Nightshift/Graveyard shifts during rotation
  • Rotations on PRPA Vessel, working on water

SPECIFICATIONS

Formal Education

  • Basic Security Training
  • BC Security License
  • Marine First Aid
  • Marine Transportation of Dangerous Goods
  • ICS 100
  • ICS 200
  • EOC Scribe
  • EOC Essentials
  • Marine Facility Security Officer
  • Restricted Marine Radio Certificate (M-ROC)
  • Post-Secondary Education considered an asset

Related Experience

  • Minimum of 2 to 5 years’ of customer service-related experience. Dispatch, administration, receptionist experience also considered an asset.
  • Mariner experience considered an asset.
  • SVOP (Small Vessel Operator Proficiency) considered an asset.
  • SVMO (Small Vessel Machinery Operator) considered an asset.

Other Requirements

  • Good spoken and written communication skills.
  • Good customer service skills.
  • Good analytical, problem solving and organizational skills.
  • Good judgment and tact in dealing with sensitive issues and confidential information.
  • Good relationship building skills. Able to establish and maintain effective working relationship with all levels of employees.
  • Enthusiastic and self-motivated. Works well individually as well as in a team environment.
  • Proficient in MS Office, especially Microsoft Outlook & Excel.
  • Possess a valid Class 5, or equivalent driver’s license and be willing to provide driver’s abstract.
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
  • Able to obtain a valid Marine Medical Certificate from Transport Canada.
  • Able to obtain a security clearance under Transport Canada’s Security Clearance Program.

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by Monday, August 22, 2022.

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, B.C., V8J 1A2
Fax:     (250) 627-8980
Email:  careers@rupertport.com

No telephone inquiries please.