Harbour Master
POSITION SUMMARY
The Harbour Master maintains safe, orderly and efficient marine operations through adherence to prescribed orders and standards, and conventional marine operating procedures. The incumbent ensures the smooth and efficient turn-around of all vessels calling on the Port by close co-ordination with shipping agents, terminal operators, Pacific Pilotage Authority (PPA), BC Coast Pilots (BCCP), and local agencies. The Harbour Master is responsible for all the waters of Prince Rupert Harbour as detailed in Schedule A of the Letters Patent for the Prince Rupert Port Authority (PRPA).
MAJOR POSITION ACCOUNTABILITIES
- Responsible for the Port’s safe, orderly and efficient marine operations through adherence to prescribed orders and standards, and conventional operating procedures. Maintains continuous monitoring of vessel movements within the Port to include the assigning of berths and anchorages. Ensures the smooth and efficient turn-around of all vessels calling on the Port through close co-ordination with shipping agents, and all Federal, Provincial, and local agencies.
- Develops Marine Operations standard operating procedures and policies to continuously improve the efficiency and safety of marine and marine related operations. Ensures compliance with the Canada Marine Act, Canada Port Authority Operating Regulations and the Port Authority’s Practices and Procedures. Maintains and updates the Port Information Guide and Port Sections Guide which contains the Port’s approved marine practices and procedures.
- Advises the VP, Operations, Planning & Infrastructure on marine matters to ensure that current and planned Port developments are efficient and safe, and in compliance with marine and navigational conventions. Provides support to the organization in accomplishing objectives through advice on marine and facility operational matters, special projects and the development and updating of the Port’s strategic plans and budgets.
- Ensures continuous improvement and awareness of marine operations within Prince Rupert Harbour and its approaches by building, maintaining and leveraging relationships with local First Nation marine teams; PPA; BCCP; BC Chamber of Shipping (BC COS); Shipping Federation of Canada; TC Marine Safety; DND/MSOC(W); CCG Pacific AC/Ops/Nav Programs, VOC, SAR, ER, MCTS; RCMSAR; Canadian Hydrographic Services; SAAM Towage; Seaspan, WCMRC; CBSA, DFO; Port Edward Harbour Authority; in-port bunker suppliers; and BC Ferries. Represents PRPA marine interests at the National CMAC; Pacific Regional CMAC; PACMAR/NANS; Western Marine Community Coalition; Western Marine Advisory Board; Western Region e-Navigation Sub-Committee; and the BC COS Northern Committee.
- Co-chairs the Port’s Gateway Operations Committee and uses the platform to build trust and partnership amongst the marine operators of the Port through sharing of knowledge and teaching of best operational practices.
- Is responsible for all vessels belonging to PRPA and provides oversight of the Authority’s boat crews. Provides shared oversight of the Port Security Operations Centre (PSOC) and PSOC staff. Within PSOC maintains full responsibility for marine operations and team effectiveness.
- Remains on-call after regular office hours to respond to Port Marine Operations requirements and/or emergency callouts and serves as rotational Director of PRPA’s Emergency Operations Centre.
- Supports the Port’s environmental stewardship program to include monitoring vessel and tenant compliance of environmental policies.
- Manages the Port’s tide, current and marine meteorological equipment and eNavigation initiatives.
- Ensures that procedures for the transportation and storage of dangerous goods and explosives within Port limits are maintained, and monitors compliance with such procedures.
- Provides oversight for operational performance planning and tracking through key performance indicators for harbour and vessel operations. Maintains historical information and statistics on the movement and location of vessels and dangerous goods within Port limits, reporting on significant trends.
- Develops a Port Marine Operations budget for approval and, when approved, monitors and controls expenditures for marine operations.
- Assigns, reviews and recommends prepared specifications, tenders, and submissions for approval as required for marine operations-related capital improvement of Port facilities, in compliance with Port policy. Provides technical assistance, and supervision, as required, on Capital Works projects undertaken by PRPA.
- Performs other miscellaneous duties as directed and assigned.
WORKING CONDITIONS
- Divides works between an office environment and in the field (outdoors, on, in and around all Port-related property).
- Regular, Full-Time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour unpaid lunch break .
- On call after office hours 24/7 for marine operations incidents and/or marine-related emergencies.
- Physical efforts needed: climbing ladders, lifting or pulling heavy objects.
- Some exposure to dirt, oil, noise, wet weather, and cold temperature.
JOB SPECIFICATIONS
Formal Education
- Post-secondary diploma or university degree
- Sound knowledge of Canada shipping and marine industry
- Ability to obtain certificates related to Enforcement Officer and a Transportation Security Clearance
- Master Mariner (or equivalent), or foreign going vessel experience a definite asset
Related Experience
7 to 10 years of related experience
Other Requirements
- Strong spoken and written communication skills.
- Good leadership skills.
- Strong consultation, facilitation and coaching skills.
- Strong analytical, problem solving and organizational skills.
- Superior judgment and tact in dealing with sensitive issues and confidential information.
- Excellent relationship building skills. Able to establish and maintain effective working relationships with subordinates, peers and superiors.
- Proficient in Microsoft Office, especially Microsoft Word, Excel and PowerPoint.
- Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
- Enthusiastic and self-motivated. Works well individually as well as in a team environment.
- Creative and intuitive thinker.
- Strategic and visionary thinker. Demonstrates commitment to the Port’s Vision.
- Resilient. Embraces change and thrives on change.
- Thrives in high-paced entrepreneurial environment.
- Possesses or can obtain a Federal Level II (Secret) security clearance.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Possess valid Class 5 Driver’s Licence and be willing to provide drivers extract.
Individuals of Indigenous descent are strongly encouraged to apply.
**Please indicate in the “Message” field of the application form if you identify as Indigenous.
Interested candidates are requested to submit their application via this link.
This position is not available for remote work.
HARBOUR MASTER
The Harbour Master maintains safe, orderly and efficient marine operations through adherence to prescribed orders and standards, and conventional marine operating procedures.
Other career opportunities
Position
Manager, Environmental Review & Compliance
POSITION SUMMARY:
Reporting to the Director, Environmental Planning and Compliance, the Manager, Environmental Review & Compliance has a fundamental role in ensuring the highest standards of environmental protection in the Port’s development and operations. In addition to project reviews and environmental compliance, the role is instrumental in delivering exciting projects with habitat restoration and enhancement as well as leading scientific studies and initiatives for the protection of species at risk. This role provides meaningful opportunities to directly influence the planning and delivery of major developments and the operations of a high-performance Canadian Port. The position also includes opportunities for consulting with Indigenous Communities, the Public, and key stakeholders as part of environmental planning processes.
MAJOR POSITION ACCOUNTABILITIES:
- Oversees development and implementation of Environmental Management Plans for project developments within the Port of Prince Rupert.
- Manages compliance with permits, authorizations and determinations issued under the Fisheries Act, Canadian Environmental Protection Act, Species at Risk Act and Impact Assessment Act.
- Leads environmental effects evaluations for Port Projects.
- Liaises with project proponents, contractors and Port partners and tenants in addressing environmental deficiencies, concerns, and lease/approval performance during planning, construction and operations.
- Ensures that project documentation and monitoring/compliance activities are maintained.
- Participates in multi-disciplinary teams with other Port staff in reviewing and supporting Port developments.
- Manages project-related engagement with Indigenous Groups, the Public, and key stakeholders
WORKING CONDITIONS:
- Works in an office environment and in the field (outdoors, boats, remote or wilderness settings, all weather).
- Requires occasional travel.
- Position is based in Prince Rupert.
- Regular, full-time position (37.5 hours per week).
- Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour lunch break (unpaid).
- May be required to work outside regular work hours.
JOB SPECIFICATIONS:
Formal Education
- University degree in natural or social science or environmental-related field
Related Experience
- Five or more years related experience.
Other Requirements
- Able to work in an outdoor environment in rough terrain and variable weather for extended periods.
- Possess valid Class 5 Driver’s License
- Able to obtain security clearance under Transport Canada’s Security Clearance Program
- Proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
Starting base salary for this role ranges from $120,625 – $140,728
**Prince Rupert Port Authority is committed to a culture of equity, diversity, inclusion and belonging. We invite all applicants who identify as women, Indigenous, as part of a visible minority and persons with diverse abilities to let us know in the ‘Message’ field of the application form.
Interested candidates are requested to submit their application via this link.
This position is not available for remote work.
Property Administrator
POSITION SUMMARY
Reporting to the Real Estate Manager, the Property Administrator oversees PRPA’s diverse real estate portfolio, including property and tenant management, to provide effective real estate support to internal and external stakeholders on commercial, retail, and industrial property matters. The Real Estate business unit manages a dynamic portfolio which helps to shape and support the ongoing growth and development of the Port of Prince Rupert.
MAJOR POSITION ACCOUNTABILITIES
- Manages PRPA’s property and tenant management system, by collecting, inputting, tracking, and preparing reports to maintain accurate and up-to-date corporate lease, property, and property tax data.
- Oversees the day-to-day coordination with tenants and PRPA staff, fostering and maintaining collaborative working relations to ensure compliance with lease provisions, maintenance, construction, and other lease matters.
- Assists the Manager with the administration of PRPA’s real estate assets, providing information and guidance to the staff, consultants, and interdisciplinary internal and external stakeholders.
- Undertakes research and data collection to assist in the preparation of memos, reports and correspondence responding to internal and external stakeholder requests regarding property, project, and due diligence matters.
- Coordinates with various technical experts on the creation of maps, graphics, and presentations for internal and external communications.
- Prepares property and rent reviews by analyzing a variety of reports, including appraisals, surveys, property condition assessments, and feasibility studies.
- Support the preparation, collection, and submission of memos, reports, and documents in real estate transactions.
- Supports and contributes on behalf of the Real Estate business unit to various strategic departmental and corporate initiatives, including process improvements.
WORKING CONDITIONS
- Works predominately in an office environment.
- Regular, full-time position (37.5 hours per week).
- Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with a 1-hour lunch break (unpaid).
JOB SPECIFICATIONS
Formal Education
Post-secondary diploma or University degree in a related field or equivalent work experience: real estate, business, commerce, property management, appraisals, or paralegal.
Related Experience
Minimum 3 years’ experience in at least one of the following areas: real estate or property law, planning and development, conveyancing, surveying, or appraisals.
Other Requirements
- Experience in conducting research, data collection and maintaining data integrity.
- Superior judgement and tact in dealing with sensitive issues and confidential information.
- Strong analytical problem-solving with the ability to exercise independent judgment.
- Strong writing, organizational skills, and attention to detail.
- Experience working with lease documentation and related legal work.
- Ability to calculate valuations on real property, reviewing property drawings and maps.
- Effective communicator, working well in a team environment and establishing and maintaining effective working relationships with all employees and external parties.
- Enthusiastic and self-motivated.
- Thrives in a high-paced environment.
- Proficient in MS Office, especially Outlook, Word, Excel and PowerPoint.
- Demonstrates commitment to the Port’s Vision and Mission.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Possess a valid Class 5 Driver’s License
Starting base salary for this role ranges from $71,242 – $83,114
Prince Rupert Port Authority is committed to a culture of equity, diversity, inclusion and belonging. We invite all applicants who identify as women, indigenous, as part of a visible minority and persons with diverse abilities to let us know in the ‘Message’ field of the application form.
This position is not available for remote work.
Interested candidates are requested to submit their application via this link.
Commercial & Regulatory Affairs Legal Assistant
POSITION SUMMARY
Reporting to the Director, Legal Services, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule.
MAJOR POSITION ACCOUNTABILITIES
- Provides legal support services to the Commercial & Regulatory Affairs Department by ensuring that correspondence, appointments, and administrative services are effectively handled, which includes ensuring appropriate and timely filing, response and follow-ups on emails and files and maintaining working knowledge of the various files and initiatives of the department.
- Prepares a variety of documents including initial drafts of standard contracts, legal memos, short form leases, policies, correspondence, and other standard form documents, and presentations, and conducts research and special projects as required.
- Responsible for overall oversight of the Commercial & Regulatory Affairs department, including maintaining department calendar, schedules, and task lists, coordinating task assignments for the department, and diarizing files and calendars of applicable court dates or other work-related deadlines.
- Maintains a working knowledge of corporate files, including the commercial initiatives, contracts, lease and property, and regulatory files.
- Responsible for the input and maintenance of department correspondence, documents and other file materials into the electronic database (M-Files and department filing system) on a timely basis and the preparation of automated reports as required.
- Tracks the CRA department’s work accomplishments and progress towards organizational strategic objectives. Responsible for conducting annual Legal Department Survey and tracking performance of KPIs.
- Coordinates the budget development and review process for the department to ensure process timelines are met, and responsible for scheduling regular budget reviews and for ensuring invoices are properly coded for the Finance Department.
- Coordinates the collection of information from department personnel for inclusion in the Commercial & Regulatory Affairs department’s sections of the Board Management report, Major Projects Committee report, and other Board materials as required.
- Assists the Associate Corporate Secretary & Compliance Officer in collecting necessary information from various departments and preparing responses to requests/complaints under the Access to Information, Official Languages, and Privacy Acts.
- Participates in departmental and project meetings for purposes of recording activity, meeting discussions, action items, and outcomes for corporate records.
- Coordinates with departmental staff the transfer and receipt of commercial documents via file transfer software with external legal counsel, consultants, and project proponents.
- Coordinates business meetings, luncheons and other special functions, as required.
- Makes all travel arrangements and prepares expense claim reports on behalf of the Commercial & Regulatory Affairs Department and PRPA Board of Directors.
- Ensures that all confidential files and correspondence (emails, letters, contracts, meetings, etc.) are handled confidentially, professionally, and efficiently.
- Maintains good public relations by ensuring that callers, both in person and on the telephone, receive required information, or are directed to the appropriate person.
- Performs other duties as required.
WORKING CONDITIONS
- Works predominately in an office environment.
- Regular, full-time position (37.5 hours per week).
- Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour lunch break with the option to participate in flex-time program.
JOB SPECIFICATIONS
Formal Education
• Minimum 2 years post-secondary education – legal assistant designation or university degree considered an asset.
Related Experience
• Minimum five years’ related experience as an executive assistant, legal assistant, or other comparable experience.
Other Requirements
- Self-directed individual
- Strong organizational skills with excellent attention to detail.
- Excellent judgment and tact in dealing with sensitive issues and confidential information.
- Resilient – Embraces and thrives on change.
- Excellent spoken and written communication skills.
- Excellent analytical, problem solving and organizational skills.
- Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
- Strong leadership skills.
- Good relationship-building skills. Able to establish and maintain effective working relationship with the Board and employees at all levels in the organization.
- Demonstrates commitment to PRPA’s Vision, Mission, and values.
- Sound knowledge of computers and proficient in MS Office, especially Outlook, Word, Excel, and Powerpoint.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada
- Able to obtain security clearance under Transport Canada’s Security Clearance Program
This position is not available for remote work.
Starting base salary for this role ranges from $71,242 – $83,114
**Prince Rupert Port Authority is committed to a culture of equity, diversity, inclusion and belonging. We invite all applicants who identify as women, Indigenous, as part of a visible minority and persons with diverse abilities to let us know in the ‘Message’ field of the application form.
Interested candidates are requested to submit their application via this link.