Government Relations Associate
POSITION SUMMARY
Reporting to the Manager, Government Relations, the Government Relations Associate is responsible for supporting the Prince Rupert Port Authority’s (PRPA) external relations work to position the Port of Prince Rupert as a vital trade gateway for Canada, which supports the economic prosperity for communities throughout the Prince Rupert Gateway.
This position provides support for PRPA’s government and stakeholder relations initiatives by proactively providing research and analysis, stakeholder engagement and tracking, and execution of legislative and public relations advocacy initiatives, related to municipal governments, economic development stakeholders, Chambers of Commerce, and community and not-for-profit stakeholders within the Prince Rupert Gateway – Prince Rupert, BC to Edmonton, AB. In addition, the Associate monitors, tracks, researches and writes briefing materials and submissions on relevant issues, decisions and legislation from municipal governments that impact Port of Prince Rupert objectives.
MAJOR POSITION ACCOUNTABILITIES
- Assists in representing the Port in public forums, trade and civic functions with municipal elected officials, external agencies, and business and industry stakeholders.
- Plans and participates in PRPA promotional and consultative events, such as receptions, community meetings, press conferences, tours, and visits.
- Supports the planning and execution of tours of Port facilities for municipal government, regional communities, and industry stakeholders.
- Identifies need for, and assists with design, writing and production of communications material required for government relations activities.
- Monitors daily government decisions, conducts policy analysis and research, prepares briefing materials and submissions for consultations and ongoing engagements, such as government budget and regulatory reviews, Chamber of Commerce resolutions, trade association reports, etc.
- Tracks stakeholder engagement and participation in PRPA initiatives within a CRM Tracking System and develops reports for PRPA management and executive staff.
- Works with municipal government officials and associations – NCLGA, UBCM, AUMA, FCM – to support building awareness and advocacy for Port operations and expansion plans.
- Supports the development and execution of initiatives designed to analyze the economic benefits of Port operations and trade, labour force requirements, local competitiveness factors, and other local economic issues relevant to the port communities.
- Assists in creating new sponsorship opportunities, activations and advocacy with community and business stakeholders, such as Chamber of Commerce, economic development agencies and associations, trade and industry association.
- Coordinates PRPA’s Prince Rupert Gateway engagement, including Gateway Council, which aims to manage vast local stakeholders in promoting Northern BC and Alberta as an export economy.
- Collaborates with Communications, Community Relations and Indigenous Relations teams to support the execution of PRPA’s Public Affairs Strategy and initiatives.
- Performs other related duties, as required.
WORKING CONDITIONS
- Position to be based in Prince Rupert.
- Works predominately in an office environment, but with frequent external engagements.
- Regular, full-time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour lunch break (unpaid).
- At times, work hours may be varied for operational reasons. Frequent evening and weekend work requirements should be anticipated.
JOB SPECIFICATIONS
Formal Education
Bachelor’s degree in Public Policy, Public Administration, Political Science, Economics, Business or related field.
Related Experience
- 2 to 4 years’ related work experience in Government, Maritime and/or Transportation industry.
- Experience in proactively engaging and building relationships with government officials, advocacy organizations and/or business professionals.
- Experience in event management, tradeshows, and sponsorship activation.
Other Requirements
- Experience with stakeholder engagement tracking and reporting and use of Customer Management System (CRM) tools.
- Ability to prepare clear, concise, accurate and completed briefing analyses, reports, submissions, correspondence, records, and other written material.
- Superior judgement and tact in dealing with sensitive issues and confidential information.
- Strong analytical, problem solving with the ability to exercise independent judgement.
- Strong writing, organizational skills, and attention to detail.
- Effective communicator, working well in a team environment and able to establish and maintain effective working relationship with all employees and external parties.
- Enthusiastic and self-motivated.
- Thrives in high-paced environment.
- Proficient in MS Office, especially Outlook, Word, Excel and PowerPoint.
- Demonstrates commitment to the Port’s Vision and Mission.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Possess valid Class 5 Driver’s License.
Individuals of Indigenous descent are strongly encouraged to apply.
Interested candidates are requested to submit their application in confidence by
Monday, March 20, 2023.
Manager, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, B.C., V8J 1A2
Fax: (250) 627-8980
Email: careers@rupertport.com
No telephone inquiries please.
Government Relations Associate
Interested candidates are requested to submit their application in confidence by Monday, March 20, 2023.
Other career opportunities
Position
Administrative Assistant
POSITION SUMMARY
Reporting to the Vice President, Public Affairs & Sustainability, the Administrative Assistant provides executive assistant functions and administrative support for the department.
MAJOR POSITION ACCOUNTABILITIES
- Maintains the Department’s office records management system and coordinates the organization of the Department’s records.
- Maintains a department administrative tracking system for expense claims, business travel, and staff schedules.
- Coordinates accommodating visiting delegations to the Port of Prince Rupert, including supporting itinerary development and travel logistics for the department.
- Coordinates business meetings, luncheons and other special functions.
- Supports the Public Affairs and Sustainability Department travel needs. Schedules hotel/flight accommodations & procures necessary documentation such as registration, passport and payment process all expense reports.
- Provides support services (including coordinating management reporting, budget reporting, coordinating conference and video conference calls, coordinating and scheduling meetings and composing a record of meeting deliberations etc.) in support of department activities.
- Supports coordination of public affairs programs including community information forums, requests for donations and community investment fund applications, and other public engagement initiatives.
- Ensures that the department’s Customer Relationship Management database is updated to track communication and engagement with key stakeholders.
- Responsible as point of contact for Public Affairs and Sustainability Department in responding to information requests and directing queries to appropriate program leads.
- Provides administrative support (including preparing correspondences and undertaking research assignments) to all staff in the Department.
- Participates in community and public engagement initiatives and events as a member of the Public Affairs team, as required.
- Serves as a host at the Port Interpretive Centre, welcoming visitors and answering inquiries related to the port and community, as required.
- Provides administrative support to other departments, as required.
- Performs other executive assistant functions as directed by the Vice President.
WORKING CONDITIONS
- Works predominately in an office environment.
- Regular, full-time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM, with 1 hour lunch break (unpaid).
- Working hours may be varied at times to meet operational needs.
JOB SPECIFICATIONS
Formal Education
Post-secondary education is an asset.
Related Experience
Minimum five years related experience.
Other Requirements
- Good spoken and written communication skills, especially related to correspondence.
- Good customer service skills.
- Good problem solving and organizational skills.
- Good judgment and tact in dealing with sensitive issues and confidential information.
- Good relationship building skills. Able to establish and maintain an effective working relationship with all levels of employees.
- Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
- Enthusiastic and self-motivated. Works well individually as well as in a team environment.
- Creative and intuitive thinker.
- Resilient. Embraces and thrives on change and a high-paced environment.
- Proficient in MS Office, especially Microsoft Word, Excel and PowerPoint.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Possess valid Class 5 Driver’s Licence.
Individuals of Indigenous descent are strongly encouraged to apply.
This position is not available for remote work.
Interested candidates are requested to submit their application in confidence by
Monday, April 10, 2022.
Please apply here