Director, Project Services


Position summary

The Director, Project Services oversees the Department project development planning processes related to terrestrial and marine engineering design and project risk management for projects by PRPA, tenants or proponents. In fulfilling the duties of this role, the incumbent supports the Port’s long-term strategic capital projects and infrastructure development objectives.

Major accountabilities

• In collaboration with gateway operations and business development teams, works with project proponents in their project investigation and development activities including site selection, project feasibility planning, gateway master plan integration, and project construction coordination.
• Works closely with V.P.s, Operations & Planning and Trade Development & Communications, in the development of start-up plans for all Port projects and ensures that projects during the planning phase stay on track and meet the intended strategic objective.
• Oversees the engineering design of the Port’s Master Gateway Rail, Road and Infrastructure Plan with tenants and project proponents.
• Leads the review of development projects within the Port of Prince Rupert to ensure the planning, design, engineering and operations meet appropriate building codes, standards of safety, risk management parameters and comply with all applicable Port Policies, laws and regulations necessary to meet the Prince Rupert Port Authority’s authorization.
• In conjunction with Director, Environmental Planning & Compliance, ensures that engineering design is based upon environmental sustainability objectives and project authorization mitigation requirements.
• Manages in conjunction with the Director, Infrastructure & Delivery, the tendering and bid evaluation activities required to seek Board and or Executive approval for award of contract(s).

• In conjunction with the Director, Infrastructure & Delivery, ensures that all projects are costed and scoped appropriately given the nature and timing of the project; ensures appropriate engineering design, site and environmental risk allowances are captured in budget contingencies.
• In conjunction with Vice President, Commercial & Regulatory Affairs and Director, Infrastructure & Delivery, assists with Construction Contractor contract price and terms and conditions negotiation.
• Negotiates consultant service contracts.
• Ensures that consultant service contracts track budget and schedule.
• Directs the selection process of engineering and risk assessment consultants engaged by the Port.
• Supports and encourages safe works practices and ensures employees have required training and certification. Supports environmentally conscious development and construction. Proactively addresses any issues that arise.
• Provides inputs into the development of the Strategic Business Plan.
• Develops and implements policies, strategic initiatives, and budgets for the Infrastructure & Engineering and Asset Management Departments.
• Prepare submissions for presentation to Board of Directors by executive management.
• Trains, develops, and motivates employees.

Specifications

FORMAL EDUCATION

• Bachelor’s Degree in Engineering – Civil or Geotechnical
• Registered with EGBC as a P. Eng.

RELATED EXPERIENCE

• 7 to 10 years’ of related experience in development of major infrastructure projects, ideally in a marine-related environment
• Demonstrated track record of success in a broad-based engineering, construction, or consulting management role

OTHER REQUIREMENTS

• Strong analytical, problem solving and organizational skills
• Strong consultation, facilitation and coaching skills
• Excellent spoken and written communication skills
• Strong leadership skills and attention to detail
• Superior judgment and tact in dealing with sensitive issues and confidential information
• Excellent relationship building skills. Able to establish and maintain effective working relationship with peers and superiors.
• Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities
• Enthusiastic and self-motivated. Works well individually as well as in a team environment.
• Creative and intuitive thinker
• Demonstrate commitment to the Port’s Vision and Mission.
• Proficient in MS Office, especially Microsoft Word, Excel and Powerpoint
• Able to obtain clearance under Transport Canada’s Security Clearance Program
• Possess valid BC Class 5 Driver’s License

Apply Now

If you are interested in this opportunity, send your resume to Dave Banns by clicking ‘Enquire Now’ or by sending an email to dbanns@theheadhunters.ca

Enquire Now

Other career opportunities

Position

Posting Date
Closing Date

Payroll & Benefits Administrator

Reporting to the Director, Finance, the Payroll and Benefits Administrator is responsible for collaborating with Management and Human Resources for accurate administration of the full cycle benefits and payroll processing within established practices and guidelines.
2022/09/23
2022/10/11
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Payroll & Benefits Administrator

POSITION SUMMARY

Reporting to the Director, Finance, the Payroll and Benefits Administrator is responsible for collaborating with Management and Human Resources for accurate administration of the full cycle benefits and payroll processing within established practices and guidelines.

MAJOR POSITION ACCOUNTABILITIES

  1. Process bi-monthly payroll for all salaried and hourly employees, as well as monthly payroll for Board of Directors.
  2. Compile payroll information such as vacation time, benefits, and other deductions.
  3. Maintain confidential and sensitive information pertaining to employee matters such as performance appraisals, disciplinary actions and employee investigations.
  4. Review timesheets for completeness and accuracy.
  5. Ensure that employees are categorized and allocated to correct cost centers.
  6. Create required internal management reports from the payroll system.
  7. Adhere to all Authority payroll policies and procedures.
  8. Create payroll profiles for all new employees and maintain employee profiles, ensuring that they are up to date.
  9. Assist in the onboarding of new employees (completion of benefit forms and input into the payroll system).
  10. Ensure all wage changes are made accurately and in time for affected pay periods.
  11. Follow payroll procedures for terminated employees. Issue Records of Employment.
  12. Administer benefit payments to plan providers.
  13. Stay current with payroll regulations, standards, and work methods.
  14. Reconcile payroll totals and ensure all deductions and health benefit plans are made as scheduled.
  15. Ensure accurate processing of sick pay, benefits, and vacation payouts.
  16. Respond to employee and government agency inquiries regarding payroll.
  17. Ensure the creation and timely distribution of T4s and perform year-end audit reporting duties as required.
  18. Reconcile all payroll clearing accounts.
  19. Perform other duties as assigned.

WORKING CONDITIONS

  • Works predominately in an office environment.
  • Regular, full-time position (37.5 hours per week). Regular working hours are Monday to Friday, 8:00 AM to 4:30 PM, with one-hour lunch break (unpaid).

JOB SPECIFICATIONS

 Formal Education

  • Certified Payroll Compliance Practitioner and a member in good standing with the Canadian Payroll Association.
  • Minimum 2 years in a recognized accounting or business program.

Related Experience

  • 3 to 5 years of payroll and accounting experience.
  • Experience with Employee Benefit Programs.

Other Requirements

  • Thorough knowledge of payroll processing, payroll compliance, and labour standards.
  • Experienced in cashiering and processing payments and entering deposits.
  • Knowledge and application of basic accounting principles
  • Proficient in the Microsoft Office Suite.
  • Good customer service skills.
  • Good organizational skills and attention to details.
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
  • Enthusiastic and self-motivated. Works well individually as well as in a team environment.
  • Thrives in high-paced entrepreneurial environment.
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program.
  • Possess valid Class 5 Drivers Licence.

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by Tuesday, October 11, 2022 to:

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, BC, V8J 1A2
Fax:     (250) 627-8980
Email:  careers@rupertport.com

No telephone inquiries please.

Legal Assistant

Reporting to the Senior In-House Counsel, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule.
2022/09/15
2022/09/28
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Legal Assistant

POSITION SUMMARY

Reporting to the Senior In-House Counsel, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule.

MAJOR POSITION ACCOUNTABILITIES

  1. Provides legal support services to the Commercial & Regulatory Affairs Department by ensuring that correspondence, appointments, and administrative services are effectively handled, which includes ensuring appropriate and timely filing, response and follow-ups on emails and files and maintaining working knowledge of the various files and initiatives of the department.
  2. Prepares a variety of documents including initial drafts of standard contracts, legal memos, short form leases, policies, correspondence, and other standard form documents, and presentations, and conducts research and special projects as required.
  3. Responsible for overall oversight of the Commercial & Regulatory Affairs department, including maintaining department calendar, schedules, and task lists, coordinating task assignments for the department, and diarizing files and calendars of applicable court dates or other work-related deadlines.
  4. Maintains a working knowledge of corporate files, including the commercial initiatives, contracts, lease and property, and regulatory files.
  5. Responsible for the input and maintenance of department correspondence, documents and other file materials into the electronic database (M-Files and department filing system) on a timely basis and the preparation of automated reports as required.
  6. Tracks the CRA department’s work accomplishments and progress towards organizational strategic objectives. Responsible for conducting annual Legal Department Survey and tracking performance of KPIs.
  7. Coordinates the budget development and review process for the department to ensure process timelines are met, and responsible for scheduling regular budget reviews and for ensuring invoices are properly coded for the Finance Department.
  8. Coordinates the collection of information from department personnel for inclusion in the Commercial & Regulatory Affairs department’s sections of the Board Management report, Major Projects Committee report, and other Board materials as required.
  9. Assists the Associate Corporate Secretary & Compliance Officer in collecting necessary information from various departments and preparing responses to requests/complaints under the Access to Information, Official Languages, and Privacy Acts.
  10. Participates in departmental and project meetings for purposes of recording activity, meeting discussions, action items, and outcomes for corporate records.
  11. Coordinates with departmental staff the transfer and receipt of commercial documents via file transfer software with external legal counsel, consultants, and project proponents.
  12. Coordinates business meetings, luncheons and other special functions, as required.
  13. Makes all travel arrangements and prepares expense claim reports on behalf of the Commercial & Regulatory Affairs Department and PRPA Board of Directors.
  14. Ensures that all confidential files and correspondence (emails, letters, contracts, meetings, etc.) are handled confidentially, professionally, and efficiently.
  15. Maintains good public relations by ensuring that callers, both in person and on the telephone, receive required information, or are directed to the appropriate person.
  16. Performs other duties as required.

WORKING CONDITIONS

  • Works predominately in an office environment.
  • Regular, full-time position (37.5 hours per week).
  • Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour lunch break with the option to participate in flex-time program.

SPECIFICATIONS

Formal Education

  • Minimum 2 years post-secondary education – legal assistant designation or university degree considered an asset.

Related Experience

Minimum five years’ related experience as an executive assistant, legal assistant, or other comparable experience.

Other Requirements

  • Self-directed individual
  • Strong organizational skills with excellent attention to detail.
  • Excellent judgment and tact in dealing with sensitive issues and confidential information.
  • Resilient. Embraces and thrives on change.
  • Excellent spoken and written communication skills.
  • Excellent analytical, problem solving and organizational skills.
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
  • Strong leadership skills.
  • Good relationship building skills. Able to establish and maintain effective working relationship with the Board and employees at all levels in the organization.
  • Demonstrates commitment to PRPA’s Vision, Mission, and values.
  • Sound knowledge of computer and proficient in MS Office, especially Outlook, Word, Excel, and PowerPoint.
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by Wednesday, September 28, 2022, to:

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, BC, V8J 1A2
Fax:     (250) 627-8980
Email:  careers@rupertport.com

No telephone inquiries please.