DIRECTOR, GATEWAY OPERATIONS & PLANNING


DIRECTOR, GATEWAY OPERATIONS& PLANNING


The Port of Prince Rupert is located on the scenic North Coast of British Columbia. As Canada’s second largest West Coast port, the Port is strategically situated on the Pacific Rim, with the deepest natural harbour in North America and direct connections to the North American continent by CN Rail’s network reach. Its facilities include modern, high-throughput coal and grain terminals, two cruise terminals and an innovative, intermodal container terminal anchoring the fastest and most reliable trade corridor on the West Coast.

Prince Rupert is home to amazing wildlife and wilderness adventures, unique history and cultural experiences, and the spectacular scenery of the rugged Coast Mountain Range and the Great Bear Rainforest.    Easily accessible by air, rail, cruise ship, ferry or car, Prince Rupert’s attractions include First Nation cultural works of art, fine North Coast galleries and boutiques, parks and walking trails, restaurants, and coffee shops. A balanced lifestyle might include enjoying a round of golf on the golf course or spending time out on the water kayaking, fishing, or taking in the scenery. Reasonable housing costs, organized sports, volunteer opportunities, modern recreation facilities, community groups and festivals all contribute to a comfortable and fulfilling lifestyle for those living in this community.

Watch video clip of Prince Rupert at:  https://vimeo.com/259248722

POSITION SUMMARY

The Director, Gateway Operations & Planning takes a leadership role in ensuring a safe, secure and efficient operating environment at the Port of Prince Rupert through effectively optimizing all aspects of gateway operations and planning including terminal, rail, road and marine components. Through effective collaboration with stakeholders such as CN, terminal operators, proponents, service providers and other relevant agencies this leadership role is accountable for ensuring the development and implementation of the organization’s gateway logistical operation strategies and planning, as well as responsibilities pursuant to the Port’s Operating Regulations and security protocols.  

MAJOR POSITION ACCOUNTABILITIES

  1. Leads the development and implementation of a comprehensive gateway operations plan that aims to optimize gateway performance and maximize road, rail and terminal infrastructure capacity and efficiency creating value and advantage for terminal operators, transportation service providers and shippers of the Port.
  2. Works in collaboration with current and future terminal operators, CN and other port service providers in gateway infrastructure planning to ensure the necessary capacity and operational resiliency to support the growth and expansion of an efficient gateway for the future through innovation, technology and planning in common to create alignment between port stakeholders.
  3. Leads initiatives to ensure gateway competitiveness working with drayage providers, terminal operators, Pacific Pilots Association, tug operators, transload operators and other service providers to ensure the Port of Prince Rupert is cost competitive with other gateways.
  4. Works collaboratively with PRPA’s IT department in the development and implementation of a Port Community System and supply-chain visibility initiative that aims to provide port users with data to better inform supply chain decision making and provide port stakeholders with data to optimize their operational effectiveness.
  5. Works with proponents and internal stakeholders in their assessment and planning of new terminal developments and related logistics service developments to design, optimize, and ensure effective integration into the gateway.  Advises the VP, Operations, Planning & Infrastructure on potential land conflicts to ensure that current and planned Port developments maximize throughput of the Port.
  6. Leads the Port’s Gateway Operations Committee and uses the platform to build trust and partnership amongst the operators of the Port through sharing of knowledge and teaching of best operational practices.
  7. Oversees the Port Security Operations Center (PSOC), Gateway Operators and contracted security personnel. Maintains oversight of the UAV (Unmanned Air Vehicle) program and policies.
  8. Leads the Port’s security program in partnership with tenants and other agencies to ensure a world-class security regime that meets the expectations of our stakeholders and customers and meets the Marine Transportation Security Regulations. Ensures the maintenance of the ISO 28000 program, credentialing office, and chairs the Port Security and Emergency Preparedness Committee. Represents PRPA on regional/national security committees such as CMAC, ACPA, and the National Port Security Committee.
  9. Ensures compliance with the Canada Marine Act, Canada Port Authority Operating Regulations, Marine Transportation Security Regulations and Prince Rupert Port Authority Practices and Procedures.
  10. Oversees that the port has the highest level of disaster preparedness to protect the continued operation of the port and its facilities and assets through the Emergency Contingency and Recovery Plans. Works collaboratively with PRPA’s Commercial & Regulatory Affairs department to integrate service levels, performance monitoring, data exchanges and other operational considerations into our leases with tenants.
  11. Serves as a rotational Director of PRPA’s Emergency Operations Centre and works with terminals and gateway partners to support development and training of their EOC and Emergency preparedness programs.
  12. Coordinates and leads Port stakeholders in an annual Security/Emergency Preparedness training exercise.
  13. Working with internal and external stakeholders facilitates the 30% carbon intensity reduction strategy for operations within the Port.
  14. Remains on call after regular office hours to respond to Port Marine Operations requirements and/or emergency callouts.
  15. Develops and monitors land and security related operating budget and performance.
  16. Performs other duties as assigned by the VP, Operations, Planning & Infrastructure.

WORKING CONDITIONS

  • Works predominantly in an office environment
  • Regular, full-time position (37.5 hours per week) with occasional on call coverage and/or emergency callouts
  • Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour lunch break (unpaid)
  • Some travel required

SPECIFICATIONS

Formal Education

Undergraduate degree in Business Administration, Engineering, Logistics or equivalent work experience. Knowledge of the Canada shipping and marine industry.

Related Experience

7 to 10 years of Managerial and Leadership experience

Other Requirements

  • Excellent spoken and written communication skills
  • Exceptional leadership skills
  • Strong consultation, facilitation and coaching skills
  • Effective negotiation skills
  • Attention to details
  • Strong analytical, problem solving and organizational skills
  • Superior judgment and tact in dealing with sensitive issues and confidential information
  • Excellent relationship building skills. Able to establish and maintain effective working relationship with peers and superiors
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities
  • Enthusiastic and self-motivated. Works well individually as well as in a team environment
  • Creative and intuitive thinker
  • Strategic and visionary thinker. Demonstrates commitment to the Port’s Vision and Mission
  • Resilient. Embraces and thrives on change
  • Thrives in high-paced entrepreneurial environment
  • Proficient in MS Office, especially Microsoft Word, Excel and PowerPoint
  • Possess valid Class 5 Driver’s Licence
  • Possess valid Passport for international travel
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program
  • Possesses or is capable of obtaining a Federal Level II (Secret) security clearance

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by

Monday, November 29, 2021 to:

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, B.C., V8J 1A2
Fax:     (250) 627-8980
Email:  careers@rupertport.com

No telephone inquiries please.

DIRECTOR, GATEWAY OPERATIONS& PLANNING

Interested candidates are requested to submit their application in confidence by Monday, November 29, 2021

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Other career opportunities

Position

Posting Date
Closing Date

Payroll & Benefits Administrator

Reporting to the Director, Finance, the Payroll and Benefits Administrator is responsible for collaborating with Management and Human Resources for accurate administration of the full cycle benefits and payroll processing within established practices and guidelines.
2022/09/23
2022/10/11
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Payroll & Benefits Administrator

POSITION SUMMARY

Reporting to the Director, Finance, the Payroll and Benefits Administrator is responsible for collaborating with Management and Human Resources for accurate administration of the full cycle benefits and payroll processing within established practices and guidelines.

MAJOR POSITION ACCOUNTABILITIES

  1. Process bi-monthly payroll for all salaried and hourly employees, as well as monthly payroll for Board of Directors.
  2. Compile payroll information such as vacation time, benefits, and other deductions.
  3. Maintain confidential and sensitive information pertaining to employee matters such as performance appraisals, disciplinary actions and employee investigations.
  4. Review timesheets for completeness and accuracy.
  5. Ensure that employees are categorized and allocated to correct cost centers.
  6. Create required internal management reports from the payroll system.
  7. Adhere to all Authority payroll policies and procedures.
  8. Create payroll profiles for all new employees and maintain employee profiles, ensuring that they are up to date.
  9. Assist in the onboarding of new employees (completion of benefit forms and input into the payroll system).
  10. Ensure all wage changes are made accurately and in time for affected pay periods.
  11. Follow payroll procedures for terminated employees. Issue Records of Employment.
  12. Administer benefit payments to plan providers.
  13. Stay current with payroll regulations, standards, and work methods.
  14. Reconcile payroll totals and ensure all deductions and health benefit plans are made as scheduled.
  15. Ensure accurate processing of sick pay, benefits, and vacation payouts.
  16. Respond to employee and government agency inquiries regarding payroll.
  17. Ensure the creation and timely distribution of T4s and perform year-end audit reporting duties as required.
  18. Reconcile all payroll clearing accounts.
  19. Perform other duties as assigned.

WORKING CONDITIONS

  • Works predominately in an office environment.
  • Regular, full-time position (37.5 hours per week). Regular working hours are Monday to Friday, 8:00 AM to 4:30 PM, with one-hour lunch break (unpaid).

JOB SPECIFICATIONS

 Formal Education

  • Certified Payroll Compliance Practitioner and a member in good standing with the Canadian Payroll Association.
  • Minimum 2 years in a recognized accounting or business program.

Related Experience

  • 3 to 5 years of payroll and accounting experience.
  • Experience with Employee Benefit Programs.

Other Requirements

  • Thorough knowledge of payroll processing, payroll compliance, and labour standards.
  • Experienced in cashiering and processing payments and entering deposits.
  • Knowledge and application of basic accounting principles
  • Proficient in the Microsoft Office Suite.
  • Good customer service skills.
  • Good organizational skills and attention to details.
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
  • Enthusiastic and self-motivated. Works well individually as well as in a team environment.
  • Thrives in high-paced entrepreneurial environment.
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program.
  • Possess valid Class 5 Drivers Licence.

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by Tuesday, October 11, 2022 to:

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, BC, V8J 1A2
Fax:     (250) 627-8980
Email:  careers@rupertport.com

No telephone inquiries please.

Legal Assistant

Reporting to the Senior In-House Counsel, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule.
2022/09/15
2022/09/28
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Legal Assistant

POSITION SUMMARY

Reporting to the Senior In-House Counsel, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule.

MAJOR POSITION ACCOUNTABILITIES

  1. Provides legal support services to the Commercial & Regulatory Affairs Department by ensuring that correspondence, appointments, and administrative services are effectively handled, which includes ensuring appropriate and timely filing, response and follow-ups on emails and files and maintaining working knowledge of the various files and initiatives of the department.
  2. Prepares a variety of documents including initial drafts of standard contracts, legal memos, short form leases, policies, correspondence, and other standard form documents, and presentations, and conducts research and special projects as required.
  3. Responsible for overall oversight of the Commercial & Regulatory Affairs department, including maintaining department calendar, schedules, and task lists, coordinating task assignments for the department, and diarizing files and calendars of applicable court dates or other work-related deadlines.
  4. Maintains a working knowledge of corporate files, including the commercial initiatives, contracts, lease and property, and regulatory files.
  5. Responsible for the input and maintenance of department correspondence, documents and other file materials into the electronic database (M-Files and department filing system) on a timely basis and the preparation of automated reports as required.
  6. Tracks the CRA department’s work accomplishments and progress towards organizational strategic objectives. Responsible for conducting annual Legal Department Survey and tracking performance of KPIs.
  7. Coordinates the budget development and review process for the department to ensure process timelines are met, and responsible for scheduling regular budget reviews and for ensuring invoices are properly coded for the Finance Department.
  8. Coordinates the collection of information from department personnel for inclusion in the Commercial & Regulatory Affairs department’s sections of the Board Management report, Major Projects Committee report, and other Board materials as required.
  9. Assists the Associate Corporate Secretary & Compliance Officer in collecting necessary information from various departments and preparing responses to requests/complaints under the Access to Information, Official Languages, and Privacy Acts.
  10. Participates in departmental and project meetings for purposes of recording activity, meeting discussions, action items, and outcomes for corporate records.
  11. Coordinates with departmental staff the transfer and receipt of commercial documents via file transfer software with external legal counsel, consultants, and project proponents.
  12. Coordinates business meetings, luncheons and other special functions, as required.
  13. Makes all travel arrangements and prepares expense claim reports on behalf of the Commercial & Regulatory Affairs Department and PRPA Board of Directors.
  14. Ensures that all confidential files and correspondence (emails, letters, contracts, meetings, etc.) are handled confidentially, professionally, and efficiently.
  15. Maintains good public relations by ensuring that callers, both in person and on the telephone, receive required information, or are directed to the appropriate person.
  16. Performs other duties as required.

WORKING CONDITIONS

  • Works predominately in an office environment.
  • Regular, full-time position (37.5 hours per week).
  • Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour lunch break with the option to participate in flex-time program.

SPECIFICATIONS

Formal Education

  • Minimum 2 years post-secondary education – legal assistant designation or university degree considered an asset.

Related Experience

Minimum five years’ related experience as an executive assistant, legal assistant, or other comparable experience.

Other Requirements

  • Self-directed individual
  • Strong organizational skills with excellent attention to detail.
  • Excellent judgment and tact in dealing with sensitive issues and confidential information.
  • Resilient. Embraces and thrives on change.
  • Excellent spoken and written communication skills.
  • Excellent analytical, problem solving and organizational skills.
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
  • Strong leadership skills.
  • Good relationship building skills. Able to establish and maintain effective working relationship with the Board and employees at all levels in the organization.
  • Demonstrates commitment to PRPA’s Vision, Mission, and values.
  • Sound knowledge of computer and proficient in MS Office, especially Outlook, Word, Excel, and PowerPoint.
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by Wednesday, September 28, 2022, to:

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, BC, V8J 1A2
Fax:     (250) 627-8980
Email:  careers@rupertport.com

No telephone inquiries please.