ASSET MANAGEMENT SPECIALIST


ASSET MANAGEMENT SPECIALIST

The Port of Prince Rupert is located on the scenic North Coast of British Columbia. As Canada’s second largest West Coast port, the Port is strategically situated on the Pacific Rim, with the deepest natural harbour in North America and direct connections to the North American continent by CN Rail’s network reach. Its facilities include modern, high-throughput coal and grain terminals, two cruise terminals and an innovative, intermodal container terminal anchoring the fastest and most reliable trade corridor on the West Coast.

Prince Rupert is home to amazing wildlife and wilderness adventures, unique history and cultural experiences, and the spectacular scenery of the rugged Coast Mountain Range and the Great Bear Rainforest.    Easily accessible by air, rail, cruise ship, ferry or car, Prince Rupert’s attractions include First Nation cultural works of art, fine North Coast galleries and boutiques, parks and walking trails, restaurants, and coffee shops.   A balanced lifestyle might include enjoying a round of golf on the golf course or spending time out on the water kayaking, fishing, or taking in the scenery. Reasonable housing costs, organized sports, volunteer opportunities, modern recreation facilities, community groups and festivals all contribute to a comfortable and fulfilling lifestyle for those living in this community.

Watch video clip of Prince Rupert at:  https://vimeo.com/259248722

POSITION SUMMARY

The Asset Management Specialist will ensure promotion of long-term sustainability of managing assets while balancing PRPA’s needs and maximizing financial resources.  The role will also engage asset owners on the evolution of managing all corporate assets cohesively, following industry best practices related to asset management strategy, systems, processes and continuous improvement.

The role will support the development of PRPA’s Infrastructure Asset Management system that is being constructed.

MAJOR POSITION ACCOUNTABILITIES

  1. Progressive experience in strategic physical asset management (linear and vertical), and the development of prioritized, evidence-based capital, operational and maintenance budgets via asset level condition, risk and performance condition.
  2. Plan and implement asset management improvements covering business process and standardization, data and information management, and analysis tools and technology systems.
  3. Develop and maintain asset management policies, strategies and plans.
  4. Apply asset management standards and best practices.
  5. Collect and leverage infrastructure data and information.
  6. Implement and configure asset management tools and technologies.
  7. Assists in the formulation of the ten year Capital Works Program for PRPA’s infrastructure and Master Planning Studies for PRPA’s Infrastructure Systems (Assets, Roads, Watermains, Sewer, Power).
  8. Responsible for development and maintenance of Capital Asset Inventory Database for PRPA’s Infrastructure.
  9. Leads the development and maintenance of Condition Ratings programs and databases for PRPA’s infrastructure.
  10. Assist with PRPA’s Infrastructure mapping and coordination of its integration into PRPA’s GIS System.
  11. Manages, monitors, and directs consultants and contractors working on projects pertaining to asset management and maintenance.
  12. Performs other duties as directed.

WORKING CONDITIONS

  • Works in the office and on the work site.
  • Regular, full time position (37.5 hours per week).
  • Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with a 1-hour lunch break.
  • May at times be required to work outside during regular work hours.

JOB SPECIFICATIONS

Formal Education

  • A minimum of 2 years of post-secondary education. A University degree is considered an asset.
  • Certified Asset Management Professional (CAMP) designation or ability to obtain or a relevant asset management designation is desirable.

Related Experience

  • 3 to 5 years’ experience in infrastructure asset management including industry best practices and their strategic applications, and asset management business principles.
  • Familiarity with ISO 5500X.
  • An understanding of project delivery, project management, and asset lifecycle analysis.
  • Knowledge of AutoCAD or preventative maintenance software (e.g., Limble or any similar software).

Other Requirements

  • Excellent interpersonal skills with an outstanding level of integrity that will gain the trust and respect of staff and stakeholders.
  • An ability to communicate effectively both verbally and in writing with a diverse group of stakeholders.
  • Demonstrated initiative.
  • Dedicated to building relationships internally and externally.
  • Demonstrated organizational skills, and the ability to effectively prioritize in a demanding, high paced environment.
  • Knowledge of computers and various software program, including MS Office (Outlook, Word, Excel Power Point) and Microsoft Project.
  • Able to work on multiple tasks concurrently and to effectively handle changing priorities.
  • Self-directed individual. Attention to details.
  • Thrives in high-paced entrepreneurial and team environment.
  • Demonstrated commitment to the Port’s Vision and Mission.
  • Possess a valid Class 5 Driver’s Licence.
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program.

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by

Wednesday, October 13, 2021 to:

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, B.C., V8J 1A2
Fax: (250) 627-8980
Email: careers@rupertport.com

No telephone inquiries please.

ASSET MANAGEMENT SPECIALIST

Interested candidates are requested to submit their application in confidence by Wednesday, October 13 2021.

APPLY NOW

Other career opportunities

Position

Posting Date
Closing Date

Payroll & Benefits Administrator

Reporting to the Director, Finance, the Payroll and Benefits Administrator is responsible for collaborating with Management and Human Resources for accurate administration of the full cycle benefits and payroll processing within established practices and guidelines.
2022/09/23
2022/10/11
+

Payroll & Benefits Administrator

POSITION SUMMARY

Reporting to the Director, Finance, the Payroll and Benefits Administrator is responsible for collaborating with Management and Human Resources for accurate administration of the full cycle benefits and payroll processing within established practices and guidelines.

MAJOR POSITION ACCOUNTABILITIES

  1. Process bi-monthly payroll for all salaried and hourly employees, as well as monthly payroll for Board of Directors.
  2. Compile payroll information such as vacation time, benefits, and other deductions.
  3. Maintain confidential and sensitive information pertaining to employee matters such as performance appraisals, disciplinary actions and employee investigations.
  4. Review timesheets for completeness and accuracy.
  5. Ensure that employees are categorized and allocated to correct cost centers.
  6. Create required internal management reports from the payroll system.
  7. Adhere to all Authority payroll policies and procedures.
  8. Create payroll profiles for all new employees and maintain employee profiles, ensuring that they are up to date.
  9. Assist in the onboarding of new employees (completion of benefit forms and input into the payroll system).
  10. Ensure all wage changes are made accurately and in time for affected pay periods.
  11. Follow payroll procedures for terminated employees. Issue Records of Employment.
  12. Administer benefit payments to plan providers.
  13. Stay current with payroll regulations, standards, and work methods.
  14. Reconcile payroll totals and ensure all deductions and health benefit plans are made as scheduled.
  15. Ensure accurate processing of sick pay, benefits, and vacation payouts.
  16. Respond to employee and government agency inquiries regarding payroll.
  17. Ensure the creation and timely distribution of T4s and perform year-end audit reporting duties as required.
  18. Reconcile all payroll clearing accounts.
  19. Perform other duties as assigned.

WORKING CONDITIONS

  • Works predominately in an office environment.
  • Regular, full-time position (37.5 hours per week). Regular working hours are Monday to Friday, 8:00 AM to 4:30 PM, with one-hour lunch break (unpaid).

JOB SPECIFICATIONS

 Formal Education

  • Certified Payroll Compliance Practitioner and a member in good standing with the Canadian Payroll Association.
  • Minimum 2 years in a recognized accounting or business program.

Related Experience

  • 3 to 5 years of payroll and accounting experience.
  • Experience with Employee Benefit Programs.

Other Requirements

  • Thorough knowledge of payroll processing, payroll compliance, and labour standards.
  • Experienced in cashiering and processing payments and entering deposits.
  • Knowledge and application of basic accounting principles
  • Proficient in the Microsoft Office Suite.
  • Good customer service skills.
  • Good organizational skills and attention to details.
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
  • Enthusiastic and self-motivated. Works well individually as well as in a team environment.
  • Thrives in high-paced entrepreneurial environment.
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program.
  • Possess valid Class 5 Drivers Licence.

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by Tuesday, October 11, 2022 to:

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, BC, V8J 1A2
Fax:     (250) 627-8980
Email:  careers@rupertport.com

No telephone inquiries please.

Legal Assistant

Reporting to the Senior In-House Counsel, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule.
2022/09/15
2022/09/28
+

Legal Assistant

POSITION SUMMARY

Reporting to the Senior In-House Counsel, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule.

MAJOR POSITION ACCOUNTABILITIES

  1. Provides legal support services to the Commercial & Regulatory Affairs Department by ensuring that correspondence, appointments, and administrative services are effectively handled, which includes ensuring appropriate and timely filing, response and follow-ups on emails and files and maintaining working knowledge of the various files and initiatives of the department.
  2. Prepares a variety of documents including initial drafts of standard contracts, legal memos, short form leases, policies, correspondence, and other standard form documents, and presentations, and conducts research and special projects as required.
  3. Responsible for overall oversight of the Commercial & Regulatory Affairs department, including maintaining department calendar, schedules, and task lists, coordinating task assignments for the department, and diarizing files and calendars of applicable court dates or other work-related deadlines.
  4. Maintains a working knowledge of corporate files, including the commercial initiatives, contracts, lease and property, and regulatory files.
  5. Responsible for the input and maintenance of department correspondence, documents and other file materials into the electronic database (M-Files and department filing system) on a timely basis and the preparation of automated reports as required.
  6. Tracks the CRA department’s work accomplishments and progress towards organizational strategic objectives. Responsible for conducting annual Legal Department Survey and tracking performance of KPIs.
  7. Coordinates the budget development and review process for the department to ensure process timelines are met, and responsible for scheduling regular budget reviews and for ensuring invoices are properly coded for the Finance Department.
  8. Coordinates the collection of information from department personnel for inclusion in the Commercial & Regulatory Affairs department’s sections of the Board Management report, Major Projects Committee report, and other Board materials as required.
  9. Assists the Associate Corporate Secretary & Compliance Officer in collecting necessary information from various departments and preparing responses to requests/complaints under the Access to Information, Official Languages, and Privacy Acts.
  10. Participates in departmental and project meetings for purposes of recording activity, meeting discussions, action items, and outcomes for corporate records.
  11. Coordinates with departmental staff the transfer and receipt of commercial documents via file transfer software with external legal counsel, consultants, and project proponents.
  12. Coordinates business meetings, luncheons and other special functions, as required.
  13. Makes all travel arrangements and prepares expense claim reports on behalf of the Commercial & Regulatory Affairs Department and PRPA Board of Directors.
  14. Ensures that all confidential files and correspondence (emails, letters, contracts, meetings, etc.) are handled confidentially, professionally, and efficiently.
  15. Maintains good public relations by ensuring that callers, both in person and on the telephone, receive required information, or are directed to the appropriate person.
  16. Performs other duties as required.

WORKING CONDITIONS

  • Works predominately in an office environment.
  • Regular, full-time position (37.5 hours per week).
  • Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour lunch break with the option to participate in flex-time program.

SPECIFICATIONS

Formal Education

  • Minimum 2 years post-secondary education – legal assistant designation or university degree considered an asset.

Related Experience

Minimum five years’ related experience as an executive assistant, legal assistant, or other comparable experience.

Other Requirements

  • Self-directed individual
  • Strong organizational skills with excellent attention to detail.
  • Excellent judgment and tact in dealing with sensitive issues and confidential information.
  • Resilient. Embraces and thrives on change.
  • Excellent spoken and written communication skills.
  • Excellent analytical, problem solving and organizational skills.
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
  • Strong leadership skills.
  • Good relationship building skills. Able to establish and maintain effective working relationship with the Board and employees at all levels in the organization.
  • Demonstrates commitment to PRPA’s Vision, Mission, and values.
  • Sound knowledge of computer and proficient in MS Office, especially Outlook, Word, Excel, and PowerPoint.
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by Wednesday, September 28, 2022, to:

Director, Human Resources
Prince Rupert Port Authority
200 – 215 Cow Bay Road
Prince Rupert, BC, V8J 1A2
Fax:     (250) 627-8980
Email:  careers@rupertport.com

No telephone inquiries please.