Administrative Assistant
POSITION SUMMARY
Reporting to the Vice President, Public Affairs & Sustainability, the Administrative Assistant provides executive assistant functions and administrative support for the department.
MAJOR POSITION ACCOUNTABILITIES
- Maintains the Department’s office records management system and coordinates the organization of the Department’s records.
- Maintains a department administrative tracking system for expense claims, business travel, and staff schedules.
- Coordinates accommodating visiting delegations to the Port of Prince Rupert, including supporting itinerary development and travel logistics for the department.
- Coordinates business meetings, luncheons and other special functions.
- Supports the Public Affairs and Sustainability Department travel needs. Schedules hotel/flight accommodations & procures necessary documentation such as registration, passport and payment process all expense reports.
- Provides support services (including coordinating management reporting, budget reporting, coordinating conference and video conference calls, coordinating and scheduling meetings and composing a record of meeting deliberations etc.) in support of department activities.
- Supports coordination of public affairs programs including community information forums, requests for donations and community investment fund applications, and other public engagement initiatives.
- Ensures that the department’s Customer Relationship Management database is updated to track communication and engagement with key stakeholders.
- Responsible as point of contact for Public Affairs and Sustainability Department in responding to information requests and directing queries to appropriate program leads.
- Provides administrative support (including preparing correspondences and undertaking research assignments) to all staff in the Department.
- Participates in community and public engagement initiatives and events as a member of the Public Affairs team, as required.
- Serves as a host at the Port Interpretive Centre, welcoming visitors and answering inquiries related to the port and community, as required.
- Provides administrative support to other departments, as required.
- Performs other executive assistant functions as directed by the Vice President.
WORKING CONDITIONS
- Works predominately in an office environment.
- Regular, full-time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM, with 1 hour lunch break (unpaid).
- Working hours may be varied at times to meet operational needs.
JOB SPECIFICATIONS
Formal Education
Post-secondary education is an asset.
Related Experience
Minimum five years related experience.
Other Requirements
- Good spoken and written communication skills, especially related to correspondence.
- Good customer service skills.
- Good problem solving and organizational skills.
- Good judgment and tact in dealing with sensitive issues and confidential information.
- Good relationship building skills. Able to establish and maintain an effective working relationship with all levels of employees.
- Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.
- Enthusiastic and self-motivated. Works well individually as well as in a team environment.
- Creative and intuitive thinker.
- Resilient. Embraces and thrives on change and a high-paced environment.
- Proficient in MS Office, especially Microsoft Word, Excel and PowerPoint.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Possess valid Class 5 Driver’s Licence.
Individuals of Indigenous descent are strongly encouraged to apply.
This position is not available for remote work.
Interested candidates are requested to submit their application in confidence by
Monday, April 10, 2022.
Please apply here
Administrative Assistant
Interested candidates are requested to submit their application in confidence by Monday, April 10, 2023.
Other career opportunities
Position
Property Administrator
POSITION SUMMARY
Reporting to the Real Estate Manager, the Property Administrator oversees PRPA’s diverse real estate portfolio, including property and tenant management, to provide effective real estate support to internal and external stakeholders on commercial, retail, and industrial property matters. The Real Estate business unit manages a dynamic portfolio which helps to shape and support the ongoing growth and development of the Port of Prince Rupert.
MAJOR POSITION ACCOUNTABILITIES
- Manages PRPA’s property and tenant management system, by collecting, inputting, tracking, and preparing reports to maintain accurate and up-to-date corporate lease, property, and property tax data.
- Oversees the day-to-day coordination with tenants and PRPA staff, fostering and maintaining collaborative working relations to ensure compliance with lease provisions, maintenance, construction, and other lease matters.
- Assists the Manager with the administration of PRPA’s real estate assets, providing information and guidance to the staff, consultants, and interdisciplinary internal and external stakeholders.
- Undertakes research and data collection to assist in the preparation of memos, reports and correspondence responding to internal and external stakeholder requests regarding property, project, and due diligence matters.
- Coordinates with various technical experts on the creation of maps, graphics, and presentations for internal and external communications.
- Prepares property and rent reviews by analyzing a variety of reports, including appraisals, surveys, property condition assessments, and feasibility studies.
- Support the preparation, collection, and submission of memos, reports, and documents in real estate transactions.
- Supports and contributes on behalf of the Real Estate business unit to various strategic departmental and corporate initiatives, including process improvements.
WORKING CONDITIONS
- Works predominately in an office environment.
- Regular, full-time position (37.5 hours per week).
- Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with a 1-hour lunch break (unpaid).
JOB SPECIFICATIONS
Formal Education
Post-secondary diploma or University degree in a related field or equivalent work experience: real estate, business, commerce, property management, appraisals, or paralegal.
Related Experience
Minimum 3 years’ experience in at least one of the following areas: real estate or property law, planning and development, conveyancing, surveying, or appraisals.
Other Requirements
- Experience in conducting research, data collection and maintaining data integrity.
- Superior judgement and tact in dealing with sensitive issues and confidential information.
- Strong analytical problem-solving with the ability to exercise independent judgment.
- Strong writing, organizational skills, and attention to detail.
- Experience working with lease documentation and related legal work.
- Ability to calculate valuations on real property, reviewing property drawings and maps.
- Effective communicator, working well in a team environment and establishing and maintaining effective working relationships with all employees and external parties.
- Enthusiastic and self-motivated.
- Thrives in a high-paced environment.
- Proficient in MS Office, especially Outlook, Word, Excel and PowerPoint.
- Demonstrates commitment to the Port’s Vision and Mission.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Possess a valid Class 5 Driver’s License
Prince Rupert Port Authority is committed to a culture of equity, diversity, inclusion and belonging. We invite all applicants who identify as women, indigenous, as part of a visible minority and persons with diverse abilities to let us know in the ‘Message’ field of the application form.
This position is not available for remote work.
Interested candidates are requested to submit their application via this link.
Manager, Environmental Review & Compliance
POSITION SUMMARY:
Reporting to the Director, Environmental Planning and Compliance, the Manager, Environmental Review & Compliance has a fundamental role in ensuring the highest standards of environmental protection in the Port’s development and operations. In addition to project reviews and environmental compliance, the role is instrumental in delivering exciting projects with habitat restoration and enhancement as well as leading scientific studies and initiatives for the protection of species at risk. This role provides meaningful opportunities to directly influence the planning and delivery of major developments and the operations of a high-performance Canadian Port. The position also includes opportunities for consulting with Indigenous Communities, the Public, and key stakeholders as part of environmental planning processes.
MAJOR POSITION ACCOUNTABILITIES:
- Oversees development and implementation of Environmental Management Plans for project developments within the Port of Prince Rupert.
- Manages compliance with permits, authorizations and determinations issued under the Fisheries Act, Canadian Environmental Protection Act, Species at Risk Act and Impact Assessment Act.
- Leads environmental effects evaluations for Port Projects.
- Liaises with project proponents, contractors and Port partners and tenants in addressing environmental deficiencies, concerns, and lease/approval performance during planning, construction and operations.
- Ensures that project documentation and monitoring/compliance activities are maintained.
- Participates in multi-disciplinary teams with other Port staff in reviewing and supporting Port developments.
- Manages project-related engagement with Indigenous Groups, the Public, and key stakeholders
WORKING CONDITIONS:
- Works in an office environment and in the field (outdoors, boats, remote or wilderness settings, all weather).
- Requires occasional travel.
- Position is based in Prince Rupert.
- Regular, full-time position (37.5 hours per week).
- Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour lunch break (unpaid).
- May be required to work outside regular work hours.
JOB SPECIFICATIONS:
Formal Education
- University degree in natural or social science or environmental-related field
Related Experience
- Five or more years related experience.
Other Requirements
- Able to work in an outdoor environment in rough terrain and variable weather for extended periods.
- Possess valid Class 5 Driver’s License
- Able to obtain security clearance under Transport Canada’s Security Clearance Program
- Proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
**Prince Rupert Port Authority is committed to a culture of equity, diversity, inclusion and belonging. We invite all applicants who identify as women, Indigenous, as part of a visible minority and persons with diverse abilities to let us know in the ‘Message’ field of the application form.
Interested candidates are requested to submit their application via this link.
This position is not available for remote work.
Maintenance Mechanic
POSITION SUMMARY
Reporting to the Supervisor, Maintenance, the Maintenance Mechanic is a “Hands-on position” responsible for inspecting, repairing, maintaining, installing and modifying the Port’s civil, electrical, mechanical and electromechanical equipment, assets and infrastructure on land and water. The incumbent is also responsible for maintenance on other types of equipment under the control of the Prince Rupert Port Authority, including but not limited to the following areas: Fairview Container Terminal, Ridley Island’s Rail Road and Utility Corridor, Westview Terminal, Atlin Terminal, Ocean Dock, Alaska Ferries, Digby Island Ferry, Scott Road, Port offices and miscellaneous other Port property, including fire suppression systems, pump stations 2 & 3, water treatment chlorination systems, valve chambers, vehicles, boats and other equipment.
The Maintenance Mechanic’s responsibilities also extend to other trade-related disciplines as well as capital project improvements and new project construction, as assigned.
MAJOR POSITION ACCOUNTABILITIES
- Performs maintenance duties and ensures that all PRPA property, infrastructure and equipment are maintained to a very high standard, in compliance with regulatory requirements and PRPA policies.
- Maintains complete records and documentation related to maintenance, testing, repair and modifications to the Port’s infrastructure, controlled equipment and facilities utilizing CMMS (computerized preventative maintenance management system) tools.
- Adheres to maintenance, testing and installation procedures established as acceptable for equipment under the jurisdiction of the Maintenance Department and assists in the review of existing procedures and the development of new procedures.
- Complies with all of the Port’s prevention and safety rules, policies and procedures.
- Assists daily in maintaining a clean, safe, orderly, and hazard-free workplace utilizing 5S practices (sort, set in order, shine, standardize and sustain).
- Assists with the development, implementation and continued use of an appropriate safety management system applicable to the department, but more importantly, actively follows the safety rules and regulations pertaining to the work.
- Assists in maintaining an adequate supply of spare parts.
- Reads and understands technical manuals, drawings and prints.
- Consults with the Director, Asset Management and/or Supervisor, and Maintenance in designing new installations to ensure compliance with Canadian Code requirements and other acceptable installation practices.
- Assists with environmental clean-up operations and responds to fire and security alarms and other related tasks, as required.
- Assists with capital project improvement work through the application of trade skills and the support of other tradespeople.
- Ensures technical, First Aid and all other required certifications are up to date. This includes WHMIS, BCWWA, forklift, truck inspection, Aerial work platform, Fall Protection, etc.
- Must actively participate and contribute in PPI’s (personal performance interviews), including tracking and recording all information.
- Provides mentorship to the maintenance staff enrolled in various apprentice programs.
- Performs other duties as assigned by the Supervisor, Maintenance.
WORKING CONDITIONS
- Works mainly outdoors, in and around all PRPA property and equipment.
- Regular, full-time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM, with 1 hour (unpaid) lunch break. Regular work hours may be revised to meet maintenance or operational needs.
- May occasionally be required to work outside normal working hours.
- On call after office hours and on a weekly rotating or periodic basis.
- Physical ability needed for climbing ladders, working at high heights, including in a bucket truck, lifting and/or pulling heavy objects.
- Some exposure to dirt, oil, noise, wet weather, and cold temperature.
JOB SPECIFICATIONS
Education
- Certified operator with BC Water Wastewater Association, in particular water and wastewater treatment.
- Journeyman in the mechanical /millwright /electrical/fabrication/building disciplines is an asset.
Related Experience
- Certification in rail maintenance.
- Experience in operating small vessels, forklifts, barge loading ramps, and other Commercial related equipment is an asset.
Other Requirements
- Excellent time management and organization skills
- Good communication skills for reporting in person and in our Maintenance software programs.
- Good practical skills to operate a range of hand and power tools and test equipment.
- Good computer skills, including proficiency with Microsoft Word and Excel.
- Demonstrated ability to read and follow drawings, schematics, and technical manuals.
- Able to follow instructions and directions.
- Must be able to adapt to evolving team dynamics.
- Methodical approach to work practices and the ability to take accurate measurements.
- Knowledge and demonstrated ability to apply the applicable Canadian Codes.
- Committed to keeping current with industry changes and developments.
- Must be able to work independently without close/direct supervision.
- Clear and legible spoken and written communication skills.
- Knowledge of preventive maintenance software is an asset.
- Consistent positive demeanour.
- Physically able to perform repetitive motions, heavy lifting, pulling heavy objects, and climbing ladders.
- Possesses normal colour vision.
- Demonstrated commitment to PRPA’s Vision, Mission and Values.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Minimum valid Class 5 Driver’s Licence
Prince Rupert Port Authority is committed to a culture of equity, diversity, inclusion and belonging. We invite all applicants who identify as women, indigenous, as part of a visible minority and persons with diverse abilities to let us know in the ‘Message’ field of the application form.
This position is not available for remote work.
Interested candidates are requested to submit their application via this link.