A/R Specialist
POSITION SUMMARY
Reporting to the Manager, Finance, the A/R Specialist oversees the A/R Function within PRPA and is responsible for the Port’s Accounts Receivable (A/R) sub-ledger and billing in accordance with the annual Port tariff.
This position is also responsible for preparing all Port invoices and statements and any collections that may arise. In addition, the incumbent takes on an internal and external customer service role with respect to responding to queries from all clients in respect to PRPA’s revenue/billing guidelines and procedures.
MAJOR POSITION ACCOUNTABILITIES
1. Process accounts and incoming payments in compliance with financial policies and procedures.
2. Perform day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data.
3. Maintains and reconciles accounts receivable ledger to ensure all payments are accounted for and for proper revenue recognition.
4. Prepares and distributes regular reports summarizing accounts receivable aging, collection efforts, and key performance metrics to management.
5. Prepare bills, invoices, and bank deposits.
6. Verify discrepancies and resolve clients’ billing issues; professional handling of customer inquiries, including providing detailed customer reconciliations and statements as required, resolving payment disputes and processing credits/refunds.
7. Monitor and maintain up-to-date records for client accounts and review accounts in arrears to ensure appropriate actions are taken.
8. Maintain accurate records and up-to-date records, including contact information, payment terms, and collection notes.
9. Manage the leases spreadsheet, updates to leases, and customer statements as required.
10. Responsible for ad hoc customer billing and responding to customer inquiries regarding bills.
11. Monitor, reconcile and process all PRPA rebilling according to contractual and informal agreements.
12. Support projects/initiatives to improve cash flow, reduce deductions, and streamline manual business processes and perform financial analysis.
13. Assist with month-end and year-end close activities, including account reconciliations, accruals and financial reporting.
14. Prepare revenue-related year end working papers for the financial statement audit.
15. Identify process improvement opportunities and actively participate in initiatives to enhance efficiency, accuracy, and effectiveness within the accounts receivable function; including ERP system/process improvement implementation.
16. Full cycle accounting for the Harbour Debris Society including bank reconciliations, recording donations, timely payment of invoices and basic financial statement preparation.
17. Full cycle accounting for Prince Rupert Terminals
18. Cross training in other areas of finance for coverage/backfill as required.
19. Educate internal partners to company policies and processes.
20. Collaborate cross-functionally to understand new business models and implement finance processes to support the business.
WORKING CONDITIONS
· Works predominantly in an office environment
· Regular, full-time position (37.5 hours per week). Regular working hours are Monday to Friday, 8:00 AM to 4:30 PM with one-hour unpaid lunch break
JOB SPECIFICATIONS
Formal Education:
· Post-secondary education
· Completion of a college diploma in Accounting or Commerce is an asset
Related Experience:
Three to five years’ experience in industry
Other Requirements:
· Full and complete knowledge of the Business 365 system.
· Basic knowledge of the Business 365 General Ledger system.
· Good oral and written communications skills.
· Sound knowledge of computer and proficient in MS Office, especially Word, Excel, and PowerPoint.
· Ability to exercise discretion and maintain confidential information.
· Accuracy and attention to detail, with an analytical eye.
· Self-directed individual.
· Able to work independently as well as in a team environment, collaborating with various other departments.
· Demonstrates commitment to the Port’s Vision and Mission.
· Thrives in high-paced entrepreneurial environment & embraces and thrives on change.
· Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
· Able to obtain security clearance under Transport Canada’s Security Clearance Program.
· Possesses valid Class 5 Driver’s Licence.
Individuals of Indigenous descent are strongly encouraged to apply.
**Please indicate in the “Message” field of the application form if you identify as Indigenous.
Interested candidates are requested to submit their application via this link.
This position is not available for remote work.
A/R SPECIALIST
Reporting to the Manager, Finance, the A/R Specialist oversees the A/R Function within PRPA and is responsible for the Port’s Accounts Receivable (A/R) sub-ledger and billing in accordance with the annual Port tariff.
Other career opportunities
Position
Property Administrator
POSITION SUMMARY
Reporting to the Real Estate Manager, the Property Administrator oversees PRPA’s diverse real estate portfolio, including property and tenant management, to provide effective real estate support to internal and external stakeholders on commercial, retail, and industrial property matters. The Real Estate business unit manages a dynamic portfolio which helps to shape and support the ongoing growth and development of the Port of Prince Rupert.
MAJOR POSITION ACCOUNTABILITIES
- Manages PRPA’s property and tenant management system, by collecting, inputting, tracking, and preparing reports to maintain accurate and up-to-date corporate lease, property, and property tax data.
- Oversees the day-to-day coordination with tenants and PRPA staff, fostering and maintaining collaborative working relations to ensure compliance with lease provisions, maintenance, construction, and other lease matters.
- Assists the Manager with the administration of PRPA’s real estate assets, providing information and guidance to the staff, consultants, and interdisciplinary internal and external stakeholders.
- Undertakes research and data collection to assist in the preparation of memos, reports and correspondence responding to internal and external stakeholder requests regarding property, project, and due diligence matters.
- Coordinates with various technical experts on the creation of maps, graphics, and presentations for internal and external communications.
- Prepares property and rent reviews by analyzing a variety of reports, including appraisals, surveys, property condition assessments, and feasibility studies.
- Support the preparation, collection, and submission of memos, reports, and documents in real estate transactions.
- Supports and contributes on behalf of the Real Estate business unit to various strategic departmental and corporate initiatives, including process improvements.
WORKING CONDITIONS
- Works predominately in an office environment.
- Regular, full-time position (37.5 hours per week).
- Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with a 1-hour lunch break (unpaid).
JOB SPECIFICATIONS
Formal Education
Post-secondary diploma or University degree in a related field or equivalent work experience: real estate, business, commerce, property management, appraisals, or paralegal.
Related Experience
Minimum 3 years’ experience in at least one of the following areas: real estate or property law, planning and development, conveyancing, surveying, or appraisals.
Other Requirements
- Experience in conducting research, data collection and maintaining data integrity.
- Superior judgement and tact in dealing with sensitive issues and confidential information.
- Strong analytical problem-solving with the ability to exercise independent judgment.
- Strong writing, organizational skills, and attention to detail.
- Experience working with lease documentation and related legal work.
- Ability to calculate valuations on real property, reviewing property drawings and maps.
- Effective communicator, working well in a team environment and establishing and maintaining effective working relationships with all employees and external parties.
- Enthusiastic and self-motivated.
- Thrives in a high-paced environment.
- Proficient in MS Office, especially Outlook, Word, Excel and PowerPoint.
- Demonstrates commitment to the Port’s Vision and Mission.
- Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
- Possess a valid Class 5 Driver’s License
Prince Rupert Port Authority is committed to a culture of equity, diversity, inclusion and belonging. We invite all applicants who identify as women, indigenous, as part of a visible minority and persons with diverse abilities to let us know in the ‘Message’ field of the application form.
This position is not available for remote work.
Interested candidates are requested to submit their application via this link.
Manager, Environmental Review & Compliance
POSITION SUMMARY:
Reporting to the Director, Environmental Planning and Compliance, the Manager, Environmental Review & Compliance has a fundamental role in ensuring the highest standards of environmental protection in the Port’s development and operations. In addition to project reviews and environmental compliance, the role is instrumental in delivering exciting projects with habitat restoration and enhancement as well as leading scientific studies and initiatives for the protection of species at risk. This role provides meaningful opportunities to directly influence the planning and delivery of major developments and the operations of a high-performance Canadian Port. The position also includes opportunities for consulting with Indigenous Communities, the Public, and key stakeholders as part of environmental planning processes.
MAJOR POSITION ACCOUNTABILITIES:
- Oversees development and implementation of Environmental Management Plans for project developments within the Port of Prince Rupert.
- Manages compliance with permits, authorizations and determinations issued under the Fisheries Act, Canadian Environmental Protection Act, Species at Risk Act and Impact Assessment Act.
- Leads environmental effects evaluations for Port Projects.
- Liaises with project proponents, contractors and Port partners and tenants in addressing environmental deficiencies, concerns, and lease/approval performance during planning, construction and operations.
- Ensures that project documentation and monitoring/compliance activities are maintained.
- Participates in multi-disciplinary teams with other Port staff in reviewing and supporting Port developments.
- Manages project-related engagement with Indigenous Groups, the Public, and key stakeholders
WORKING CONDITIONS:
- Works in an office environment and in the field (outdoors, boats, remote or wilderness settings, all weather).
- Requires occasional travel.
- Position is based in Prince Rupert.
- Regular, full-time position (37.5 hours per week).
- Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour lunch break (unpaid).
- May be required to work outside regular work hours.
JOB SPECIFICATIONS:
Formal Education
- University degree in natural or social science or environmental-related field
Related Experience
- Five or more years related experience.
Other Requirements
- Able to work in an outdoor environment in rough terrain and variable weather for extended periods.
- Possess valid Class 5 Driver’s License
- Able to obtain security clearance under Transport Canada’s Security Clearance Program
- Proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
**Prince Rupert Port Authority is committed to a culture of equity, diversity, inclusion and belonging. We invite all applicants who identify as women, Indigenous, as part of a visible minority and persons with diverse abilities to let us know in the ‘Message’ field of the application form.
Interested candidates are requested to submit their application via this link.
This position is not available for remote work.