2024 Summer Student Positions


Position Summary

The Prince Rupert Port Authority (PRPA) seeks 21 students interested in summer employment for four months, from May 01, 2024, to August 31, 2024. The students will be working in various departments across the organization and will be involved in different projects and initiatives; further detailed in the job description below.

Job Description: 
 
Maintenance (4 positions) 
 
The students will assist the Asset Management Department with preventative maintenance activities and work orders. The students will lead the completion of ground keeping activities, painting, and pressure washing. Fieldwork will also include basic maintenance work, inspections, surveys (GIS) and operating basic maintenance equipment and tools. The students will assist at community events and ensure the 5S program is maintained (sort, set in order, shine, standardize, and sustain). 

The students should possess good spoken communication skills, work safely, and understand small power tools. The students should be enthusiastic, self-motivated, and work well both individually and in a team environment. The students should also possess a valid Class 5 Driver’s Licence and be able to produce a Driver’s Abstract (if requested). 

Work will predominantly be in the field, with some time spent in an office environment. The positions may require work on vessels and irregular work hours. 

Human Resources (1 position) 

The student will work with the Human Resources team on various HR programs. In particular, the student provides support in Human Resources Records Management and Employee Communications. 

The student should possess strong written and spoken communication skills and be proficient in Microsoft Office, especially Microsoft Word, Excel, Outlook, PowerPoint, and Teams, as well as good judgment and tact in dealing with sensitive issues and confidential information. The student should be enthusiastic, self-motivated and like working with people. 

Engineering (2 positions) 

The students will assist the Engineering Department in the design, field review and administration of PRPA capital construction projects. Various Engineering projects will be assigned, including but not limited to completing field reconnaissance to confirm the property’s physical characteristics (e.g., manual soil probing to measure overburden thickness) and land surveying. Work will include assistance in preparing concept drawings and preliminary budget estimates, and technical reports for future development proposals. 

The students must, at a minimum, have completed their first year of study in engineering or engineering technology in an accredited University or College and must possess the following qualifications and capabilities:  

  • Proficient in the use of Microsoft Office, PowerPoint and AutoCAD  
  • Strong written and verbal communication skills. 
  • Strong problem-solving and analytical techniques. 
  • Basic understanding of land surveying.  
  • Ability to read and interpret engineering drawings and specifications. 
  • Basic knowledge of project management. 
  • Ability to organize and prioritize assignments.  
  • Basic knowledge of Microsoft Project.  
  • Knowledge of Revit and Civil 3D is considered an asset.  
  • Ability to write a Technical Report. 
  • Possess a valid Class 5 Driver’s License and be able to produce a Driver’s Abstract (if requested). 
  • Ability to move safely around construction sites and undeveloped land, including climbing ladders and performing moderate lifting.  

The students will work both in the field and conduct office work, stationed in a field construction trailer. This position may require occasional irregular work hours. 

Government Relations (1 position) 

The Government & External Relations team is looking for a student focused on politics, business, public policy, or public affairs that can assist the team in ongoing external stakeholder engagement.  

The student will support the team with ongoing government engagement initiatives such as:  

  • Monitoring, researching, and writing about federal and provincial government bills, policies, announcements.  
  • PRPA Northern BC corridor stakeholder engagement.  
  • Port tours and events with government officials and external stakeholders.  

The student will have a working knowledge of Microsoft Office, an interest in Federal and British Columbia politics and/or policy, and experience with writing reports. The student will work primarily in an office environment during regular business hours.  

Environmental Sustainability (2 positions) 

The students will assist in the various environmental stewardship programs.  This includes monitoring and sampling programs with work conducted on a vessel, data collection, reporting and research as well as other tasks as required. 

The students should be enrolled in an undergraduate program in Science, Ecology or Marine Studies in a University or College.  Good writing and communication skills are required, and a good working knowledge of Microsoft Excel is an asset. 

The student’s work will be split between an office environment and fieldwork.  The position will also require working on vessels and may require occasional irregular work hours. The student must be able to lift items of up to 25 pounds. 

Communications (1 position) 
 
The communications team seeks an enthusiastic student who will assist the communications team with various exciting projects for PRPA. 

In this position, the student will support ongoing communication initiatives in copywriting and editing, digital content development, traditional and social media monitoring, website content management, archiving and maintenance of digital assets, marketing collateral development, and communications planning. 

The student should be enrolled in a program at a post-secondary institution studying communications, marketing, public relations, or journalism. Excellent writing skills and attention to detail are a must. A good working knowledge of Microsoft Office is essential, while familiarity with social media platforms, content management systems, and/or creative development software would be considered an asset. Experience with photography, videography, and related editing software is also preferred. 

The student will work primarily in an office environment during regular business hours. 

Port Interpretive Centre (2 part-time, 2 full-time positions)  

The students will primarily be involved in the operations of the Port Interpretive Centre (PIC), which includes the Visitor Information Centre (VIC).  The students will be front-line staff at the centre and will provide engaging education to locals and visitors alike about the Port of Prince Rupert’s role in enabling Canadian trade, its current operations, and vision for the future. In addition, the students will provide visitor information services to guests about Prince Rupert and Northern BC. Other duties may involve community outreach, youth engagement and participation at local civic events.  

Students should be enrolled in a University or College program.  Excellent interpersonal, customer service and communications skills are required. The students will work primarily in the Port Interpretive Centre with some potential off-site community engagement work. This position will require weekend shifts.  

Information Technology (1 position)  

The student will work with the Information Technology Department, reporting to the IT manager on various projects, including configuration and deployment of switches, radios, deployment of new PCs, asset management and front-line user support. 

The student should be enrolled in a technology-based or another related program that utilizes technology. Good writing and communication skills are required. A basic understanding of the following is considered an asset: 

  • Networking 
  • Desktop Computer Support 
  • Microsoft Office application use and support 

The student’s work will be split between an office environment and fieldwork, and they should be able to lift up to 50 pounds.  This position may require occasional irregular work hours. 

Digital Business (1 Position) 

The student will work with the Digital Business Department, reporting to the Manager, Digital Business, on data integration projects focusing on incorporating PRPA’s data into the data warehouse and developing dashboards based on the data. 

The student should be enrolled in a technology-based or another related program that utilizes technology. Good writing and communication skills are required. A basic understanding of the following is considered an asset: 

  • SQL Server 
  • T-SQL 
  • Data Warehousing 
  • ETL Methodologies 

The student’s work will be primarily in an office environment.  This position may require occasional irregular work hours. 

Finance (1 position)  

The successful candidate will be a key member of the Finance Team and will support various Finance objectives focused on maintaining controls, driving process efficiencies and data-driven insights. The student will also partner with various cross functional teams to drive simplification in Finance processes. The student will be responsible for:  

  • Meeting the business and financial objectives for the organization. 
  • Creating and automating reconciliation documents of critical balance sheet items. 
  • Creating monthly reports that enhance decision-making. 
  • Preparing variances with explanations and presenting findings to the Manager, Finance and the Director, Finance. 
  • Root cause analysis and development of process improvement to ensure accuracy and to eliminate repetitive tasks going forward. 
  • Data management and extraction from various financial systems and processing of data. 
  • Day to day preparation and processing of information within a tight timeline. 
  • Managing inquiries from both internal and external sources. 
  • Special projects as required. 

Legal (1 position)  

The Commercial and Regulatory Affairs legal team is looking for a student to work with the legal team on a broad range of legal, regulatory, and commercial matters. Tasks will include legal drafting, including initial drafts of various types of agreements, legal research, and preparation of documents, including correspondence and memoranda. This opportunity will allow the student to have direct and practical work experience in a fast-paced legal environment.  

The student should be enrolled in law school and possess good writing, research, and communication skills. The student will work primarily in an office environment during regular business hours. 

Procurement (1 position)  

The student will work with PRPA’s Procurement Department, supporting various procurement and contract management initiatives.  Tasks will include collaborating with other departments to ensure alignment of procurement activities with overall organizational goals.  The student will have the opportunity to analyze data to identify trends, cost-saving opportunities, and process improvements, while assisting with vendor management, contract compliance and market research. 

The student should have a strong interest in procurement and contract management, gaining hands-on experience in a fast-paced corporate environment. 

Gateway Operations (1 position) 

Gateway Operations is looking for an enthusiastic and hard-working individual interested in learning more about the department’s wide range of responsibilities, including port security, coordinating marine operations, conducting harbour patrols, supply chain optimization, as well as overall port efficiency and operational excellence. 

The student will support functions across the department, including marine, security, and supply chain operations.  Tasks may include administrative duties related to port security and credentialing, supply chain project work, and supporting the harbour patrol with marine taskings. 

Individuals with an interest in logistics, operations, security, and the marine industry are strongly encouraged to apply.  Working conditions for this position will be a combination of office and field work.  The individual will receive training to work on PRPA vessels and should be comfortable at sea and working in adverse weather conditions.   

Summer Student Job Details:  

Applicants must attend school, college or university during the last school term and return to their studies in the subsequent academic year.  

The hourly rate for the Summer Student positions ranges from $22.00 – $26.00 per hour.  

Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada. 

Interested candidates are requested to submit a detailed resume with covering letter in confidence, specifying which department they wish to be considered for by February 29, 2024 (Thursday) to careers@rupertport.com.   

Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.  

We thank all applicants for their interest in our organization. However, only applicants shortlisted for an interview will be contacted. 

2024 Summer Student Positions

Job posting will close on February 29, 2024 (Thursday).

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Other career opportunities

Position

Posting Date
Closing Date

Property Administrator

The Property Administrator oversees PRPA’s diverse real estate portfolio, including property and tenant management, to provide effective real estate support to internal and external stakeholders on commercial, retail, and industrial property matters.
2023/08/10
2024/03/31
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POSITION SUMMARY 

Reporting to the Real Estate Manager, the Property Administrator oversees PRPA’s diverse real estate portfolio, including property and tenant management, to provide effective real estate support to internal and external stakeholders on commercial, retail, and industrial property matters. The Real Estate business unit manages a dynamic portfolio which helps to shape and support the ongoing growth and development of the Port of Prince Rupert. 

MAJOR POSITION ACCOUNTABILITIES 

  • Manages PRPA’s property and tenant management system, by collecting, inputting, tracking, and preparing reports to maintain accurate and up-to-date corporate lease, property, and property tax data.  
  • Oversees the administration of property tax related matters in collaboration with PRPA’s finance department.
  • Assists the Manager with the administration of PRPA’s real estate assets, providing information and guidance to the staff, consultants, and interdisciplinary internal and external stakeholders. 
  • Undertakes research and data collection to assist in the preparation of memos, reports and correspondence responding to internal and external stakeholder requests regarding property, project, and due diligence matters.  
  • Coordinates with various technical experts on the creation of maps, graphics, and presentations for internal and external communications.   
  • Prepares property and rent reviews by analyzing a variety of reports, including appraisals, surveys, property condition assessments, and feasibility studies.  
  • Support the preparation, collection, and submission of memos, reports, and documents in real estate transactions.  
  • Supports and contributes on behalf of the Real Estate business unit to various strategic departmental and corporate initiatives, including process improvements.

WORKING CONDITIONS 

  • Works predominately in an office environment. 
  • Regular, full-time position (37.5 hours per week). 
  • Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with a 1-hour lunch break (unpaid). 

JOB SPECIFICATIONS 

Formal Education 

Post-secondary diploma or University degree in a related field or equivalent work experience: paralegal, real estate, business, commerce, property management, or appraisals 

Related Experience 

Minimum 3 years’ experience in at least one of the following areas: paralegal, real estate or property law, planning and development, conveyancing, surveying, or appraisals. 

Other Requirements 

  • Experience in conducting research, data collection and maintaining data integrity.  
  • Superior judgement and tact in dealing with sensitive issues and confidential information. 
  • Strong analytical problem-solving with the ability to exercise independent judgment. 
  • Strong writing, organizational skills, and attention to detail. 
  • Experience working with lease documentation and related legal work. 
  • Ability to calculate valuations on real property, reviewing property drawings and maps. 
  • Effective communicator, working well in a team environment and establishing and maintaining effective working relationships with all employees and external parties. 
  • Enthusiastic and self-motivated.  
  • Thrives in a high-paced environment. 
  • Proficient in MS Office, especially Outlook, Word, Excel and PowerPoint. 
  • Demonstrates commitment to the Port’s Vision and Mission. 
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program. 
  • Possess a valid Class 5 Driver’s License

Starting base salary for this role ranges from $71,242 – $83,114

This position is located in PRPA’s Vancouver, BC location.

Interested candidates are requested to email their application to careers@rupertport.com.

Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.

Commercial & Regulatory Affairs Legal Assistant

Reporting to the Director, Legal Services, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule. 
2023/11/06
2024/03/31
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POSITION SUMMARY 

Reporting to the Director, Legal Services, the Legal Assistant is responsible for the efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions and provides executive level legal and administrative support and oversight of Commercial & Regulatory Affairs Departments’ files, activities, and schedule. 

MAJOR POSITION ACCOUNTABILITIES 

  • Provides legal support services to the Commercial & Regulatory Affairs Department by ensuring that correspondence, appointments, and administrative services are effectively handled, which includes ensuring appropriate and timely filing, response and follow-ups on emails and files and maintaining working knowledge of the various files and initiatives of the department.
  • Prepares a variety of documents including initial drafts of standard contracts, legal memos, short form leases, policies, correspondence, and other standard form documents, and presentations, and conducts research and special projects as required.
  • Responsible for overall oversight of the Commercial & Regulatory Affairs department, including maintaining department calendar, schedules, and task lists, coordinating task assignments for the department, and diarizing files and calendars of applicable court dates or other work-related deadlines.
  • Maintains a working knowledge of corporate files, including the commercial initiatives, contracts, lease and property, and regulatory files.
  • Responsible for the input and maintenance of department correspondence, documents and other file materials into the electronic database (M-Files and department filing system) on a timely basis and the preparation of automated reports as required.
  • Tracks the CRA department’s work accomplishments and progress towards organizational strategic objectives. Responsible for conducting annual Legal Department Survey and tracking performance of KPIs.
  • Coordinates the budget development and review process for the department to ensure process timelines are met, and responsible for scheduling regular budget reviews and for ensuring invoices are properly coded for the Finance Department.
  • Coordinates the collection of information from department personnel for inclusion in the Commercial & Regulatory Affairs department’s sections of the Board Management report, Major Projects Committee report, and other Board materials as required.
  • Assists the Associate Corporate Secretary & Compliance Officer in collecting necessary information from various departments and preparing responses to requests/complaints under the Access to Information, Official Languages, and Privacy Acts.
  • Participates in departmental and project meetings for purposes of recording activity, meeting discussions, action items, and outcomes for corporate records.
  • Coordinates with departmental staff the transfer and receipt of commercial documents via file transfer software with external legal counsel, consultants, and project proponents.
  • Coordinates business meetings, luncheons and other special functions, as required.
  • Makes all travel arrangements and prepares expense claim reports on behalf of the Commercial & Regulatory Affairs Department and PRPA Board of Directors.
  • Ensures that all confidential files and correspondence (emails, letters, contracts, meetings, etc.) are handled confidentially, professionally, and efficiently.
  • Maintains good public relations by ensuring that callers, both in person and on the telephone, receive required information, or are directed to the appropriate person.
  • Performs other duties as required.

WORKING CONDITIONS 

  • Works predominately in an office environment. 
  • Regular, full-time position (37.5 hours per week). 
  • Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour lunch break with the option to participate in flex-time program.

JOB SPECIFICATIONS 

Formal Education 

• Minimum 2 years post-secondary education – legal assistant designation or university degree considered an asset. 

Related Experience 

• Minimum 2 years’ related experience as an executive assistant, legal assistant, or other comparable experience. 

Other Requirements 

  • Self-directed individual 
  • Strong organizational skills with excellent attention to detail. 
  • Excellent judgment and tact in dealing with sensitive issues and confidential information. 
  • Resilient – Embraces and thrives on change. 
  • Excellent spoken and written communication skills. 
  • Excellent analytical, problem solving and organizational skills. 
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities. 
  • Strong leadership skills. 
  • Good relationship-building skills. Able to establish and maintain effective working relationship with the Board and employees at all levels in the organization. 
  • Demonstrates commitment to PRPA’s Vision, Mission, and values.
  • Sound knowledge of computers and proficient in MS Office, especially Outlook, Word, Excel, and Powerpoint. 
  • Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada 
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program

This position is not available for remote work.

Starting base salary for this role ranges from $71,242 – $83,114

Interested candidates are requested to email their application to careers@rupertport.com.

Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.

Business Analyst

The Business Analyst plays a key role in delivering business intelligence to internal and external users. The position supports decision-making and creates awareness of the organization’s competitive position by working closely with other functions to develop, design and produce reports related to the business environment, cargo volumes, market share, supply chain performance and other aspects of gateway competitiveness across all lines of business.  
2023/12/07
2024/03/31
+

POSITION SUMMARY 

The Business Analyst plays a key role in delivering business intelligence to internal and external users. The position supports decision-making and creates awareness of the organization’s competitive position by working closely with other functions to develop, design and produce reports related to the business environment, cargo volumes, market share, supply chain performance and other aspects of gateway competitiveness across all lines of business.  

The Business Analyst is required to undertake research collaboratively with both internal and external parties to support the development of proactive, credible and actionable insights, options and recommendations to management and supply chain partners.   

MAJOR POSITION ACCOUNTABILITIES 

  • Monitors and reports changes in the macroeconomic and business environment that have the potential to create business opportunities or risks for the organization, its terminals as well as its supply chain partners.
  • Performs market research and analytical support in identifying new cargo opportunities.
  • Assists with the investigation of changes to trade patterns, industry dynamics and supply chain configurations that could impact existing and potential terminal operators and service providers.
  • Coordinates the research and preparation of a collaboratively developed, multi-case cargo volume forecast for the Port, informed by input from supply chain partners and internal users.
  • Performs research and analysis activities in support of strategic planning process and the development of the Port’s 5-year Business Plan, including review of the business environment, opportunity identification and assessment, development of SWOT analysis, volumes forecasting, and tracking of progress towards reaching the organizational goals and objectives.
  • Assesses business competitiveness by measuring, monitoring and benchmarking gateway performance and market share against competing ports, terminals and services providers at other gateways.
  • Coordinates the timely and accurate fulfilment of decision support reporting along with data and statistics reporting enquiries from internal and external stakeholders.
  • In conjunction with IT, enhances reporting for all PRPA departments requiring business intelligence with respect to port volumes, markets, shippers and cargo performance.
  • Represents the Port at various meetings, conferences, seminars and other functions as prioritized and in consultation with the Director, Business Development, and provides Port management with a record of the proceedings. Builds and fosters effective working relationships with key external agencies such as Transport Canada.

WORKING CONDITIONS 

  • Works predominantly in an office environment.
  • Regular, full-time position (37.5 hours per week).
  • Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1-hour unpaid lunch break.

JOB SPECIFICATIONS 

Formal Education 

Bachelor Degree in Business Administration, Logistics and Transportation, or Economics.  

Related Experience 

2 to 3 years related experience. 

Other Requirements 

  • Strong ability to organize and present data in support of decision making
  • Strong spoken and written communication skills
  • Strong statistical and empirical analytical skills
  • Strong problem solving and organizational skills
  • Experience with technical report writing and requirements analysis, business process modelling/mapping, methodology development, and data modeling.
  • Ability to understand the uses, needs and data requirements of an existing or new report and work collaboratively with IT to develop improved products.
  • Proficient in MS Office, especially Microsoft Word, Excel and PowerPoint; some exposure to MS Project
  • Knowledge of the transportation and logistics industry is an asset
  • Demonstrated ability to learn new skills and acquire industry knowledge
  • Good consultation and facilitation skills
  • Superior judgment and tact in dealing with sensitive issues and confidential information
  • Good relationship building skills. Comfortable working with stakeholders from multiple disciplines and across multiple product lines
  • Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities
  • Enthusiastic and self-motivated. Works well individually as well as in a team environment.
  • Creative and intuitive thinker.
  • Demonstrates commitment to the Port’s Vision.
  • Resilient. Embraces change and thrives on change.
  • Thrives in high-paced entrepreneurial environment.
  • Able to provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.
  • Able to obtain security clearance under Transport Canada’s Security Clearance Program.
  • Possess valid Class 5 Driver License

The starting base salary range for this role is $83,418 – $97,320

Interested candidates are requested to email their application to careers@rupertport.com.

Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.